Dear all, Please find included the updated agenda and resolutions for todays meeting. Please note some of the topics have been deferred to next meeting or on-line voting. Kind regards, Bart ———— Agenda ccNSO Council Meeting 9 March 2016 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions All actions completed Minutes of the 18 February Council call have been send on Monday 7 March 2016 to Council. 3) Decision whether to support submission of the CCWG-Accountability Final Supplemental Report Work stream 1 to the ICANN Board of Directors Background On 14 March 2014, the National Telecommunications and Information Administration (NTIA) announced its intention to transition key Internet functions to the global multi-stakeholder community. The NTIA requested that ICANN "convene a multistakeholder process to develop a plan to transition the U.S. government stewardship role" with regard to the IANA Functions and related root zone management. During discussions around the transition process, the community raised the broader topic of the impact of the change on ICANN's accountability given its historical contractual relationship with the United States and NTIA. Accountability in this context is defined, according to the NETmundial multistakeholder statement<http://netmundial.br/wp-content/uploads/2014/04/NETmundial-Multistakeholder-...>, as the existence of mechanisms for independent checks and balances as well as for review and redress. On 20 November 2014 the ccNSO chartered a Cross Community Working Group to enhance ICANN’s Accountability (CCWG-Accountability). The other chartering organizations are the ALAC, ASO, GAC, GNSO, and SSAC After intense deliberations and discussions and three consultations of the broad community, the co-chairs of the CWG-Accountability submitted its Final Supplemental Report Work Stream 1 to the chartering organizations on 23 February 2016 to seek their approval for submission of the proposal to the ICANN Board of Directors. In its Final Report, the CWG-Stewardship has noted that the proposal is significantly dependent and expressly conditioned upon the implementation of ICANN-level accountability mechanisms by the CCWG-Accountability. The CWG-Stewardship has informed the ccNSO Council that the CCWG-Accountability Proposals, if implemented substantially as envisioned, will meet the requirements that the CWG-Stewardship has previously communicated to the CCWG. The ccNSO Council notes for the record the extensive outreach and engagement efforts to the broad ccTLD community relating to the CCWG-Accountability work by the CCWG-Accountability, the ccNSO appointed members on the CCWG –Accountability members and ccTLD participants, the Regional ccTLD Organizations and the ccNSO itself. In particular the ccNSO Council notes the extensive consultation of the ccTLD community present at the ccNSO meetings in Buenos Aires (ICANN 53), Dublin (ICANN 54) and Marrakesh (ICANN 55). After intense discussions with the ccTLD managers present at the Marrakesh ccNSO meeting (March 2016), the ccTLD managers present expressed their (support/ broad support/ unanimous support) for the Proposals contained in the CCWG-Accountability Final Supplemental Proposal Work Stream 1. Draft Resolution 1. The ccNSO Council notes and welcomes the exemplary, long and intensive consultation efforts and process the CCWG-Accountability went through to gather input and feed-back from the community and wholeheartedly thanks all members and participants of the CCWG-Accountability for all their hard work. 2. Taking into account the outreach, engagement and consultation efforts of the CCWG-Accountability, the outreach and engagement efforts of the ccNSO appointed members on this CCWG, and those of the ccNSO and Regional ccTLD Organizations, and taking into account the extensive consultation of the ccTLD community present in Buenos Aires (ICANN 53), Dublin (ICANN 54) and Marrakesh (ICANN 55) the ccNSO Council is in a position to take a decision on whether it supports the submission of the CWG-Stewardship Proposals to the ICG. 3. The ccNSO Council notes that the CWG-Stewardship has indicated that the recommendations contained in the Final Supplemental Report meet the conditional requirements of the CWG-Stewardship. 4. The ccNSO Council notes the <level of support> for the Proposals contained in the Final Supplemental CCWG- Accountability Work Stream 1 Report by the ccTLD community present at the Marrakesh meeting. 5. Taking into account the <level of support> by the ccTLDs present for CCWG-Accountabilities Proposals contained in its Final Supplemental Report, the ccNSO Council < insert level ( broadly, but not unanimously/ unanimously)> supports submission of the CCWG-Accountability Final Supplementary Report Work Stream 1 to the ICANN Board of Directors. 6. Further the ccNSO Council supports that the CCWG-Accountability oversees the implementation of its Work Stream 1 Recommendations and thus allowing the CCWG-Accountability to provide input and clarifications to questions or issues arise with respect to the implementation of its recommendations. 7. The ccNSO Council requests the secretariat to publish this resolution as soon as possible after the closure of this ccNSO Council meeting. In accordance to the rules of the ccNSO (http://ccnso.icann.org/about/ccnso-rules-dec04-en.pdf), the decisions in this resolution will become effective seven days after publication of these decisions by the Council. For the interim, the chair of the ccNSO is requested to inform the co-chairs of the CCWG-Accountability of this decision of the ccNSO Council under the assumption the decision is effective and subsequently, after seven (7) days, whether the decision has become effective. 4) Adoption ccNSO Guidelines and charters ccNSO standing committees Deferred to online decision Background Over the past several months the ccNSO Guidelines Review Committee (GRC) has made good progress in its work to review and update the ccNSO Guidelines (http://ccnso.icann.org/about/guidelines.htm). The GRC will be giving an update of its work to date to the community during the ccNSO Members Meeting in Marrakech on Tuesday, March 8, from 14:45 to 15:15, local time. The work of the GRC touches on the documents that the ccNSO community uses to guide all aspects of its work, including, among others, matters as how we conduct member and council meetings, select board and council members, make ccNSO (and react to other) community statements, adopt and pursue work plans, and assign roles and responsibilities of Council members. After consultation of the ccTLDs present in Marrakesh, the GRC intends to the following Guidelines and Charter to Council for adoption Guidelines - Guideline: ccNSO Work Plan - Guideline: ccNSO Working Groups - Guideline: ccNSO Roles and Responsibilities - Guideline: ccNSO Statements - Guideline: ccNSO Meetings - Guideline: ccNSO Collaboration Groups with a Limited Scope Charters - Charter: ccNSO Meeting Programme WG - Charter: ccNSO Council Triage Committee The Guidelines and charters as prepared by the GRC will be sent in a separate email. 5) Development guidelines / procedures expected from the ccNSO to implement CWG-Stewardship Proposal 5.1 Request GRC to undertake ccNSO dependent implementation work CWg-Stewardship Proposal Background According to the CWG-Stewardship proposal, as supported by the ccNSO, the ccNSO itself will need to implement procedures and rules in accordance with its own practices and procedures to implement the CWG-Stewardship proposal within a limited timeframe (15 August 2016). The ccNSO Guideline and Review Committee (GRC) is tasked to review the ccNSO Rules and Guidelines, and also to fill in gaps if identified. The GRC has developed a working method over time that enables it to expedite the process of review and development of Guidelines and procedures. Draft Resolution The ccNSO Council request and mandates the ccNSO Guideline Review Committee to do all what is necessary including, but not limited to, reaching out and coordinating with other SO/AC s and ICANN staff to develop all processes and procedures the CWG-Stewardship suggested the ccNSO should implement. The GRC is requested to present these rules and procedures to the ccTLDs present at the ccNSO meeting at ICANN 56 and for adoption by the ccNSO Council. 5.2 Call for volunteers GRC to assist in implementation work. Draft Resolution The secretariat is requested is to seek additional volunteers for the GRC as soon as possible, in particular community members who actively participated in the development of the CWG-Stewardship Proposal. The ccNSO Council will appoint these additional members as soon as feasible. 6) Membership TLD- OPS Standing Committee Introduction. At the Buenos Aires meeting (June 2015) the current members of the TLD-Ops Steering Committee were appointed up and until this meeting. Currently is undertaken some initiatives to add more value to the TLD-Ops list and intends to review its value for the community in one year. To ensure continuity at this stage it is suggested that all current members of the TLD-Ops Steering Committee stay on for at least another year, and one or more additional members are sought specifically from the Asian Pacific region. All current ccNSo appointed members have indicated they are willing to stay on. 6.1 Extend appointment of the current members of the TLD-OPS group Draft resolution The ccNSO Council extends the appointment of the current below listed members of the TLD-OPS steering committee for one year, up and until the ccNSO Council meeting at ICANN 58: Frederico Neves (.br) Jacques Latour (.ca) Erwin Lansing (.eu) Ali Haji Mahdi( .km) Cristian Hesselman (.nl) Abibu Ntahigiye (.tz) 6.2 Call for volunteers from Asian-Pacific region Draft Resolution The secretariat is requested to prepare a call for volunteers jointly with the TLD-OPS Steering Committee and then to send out the call for volunteers on the appropriate email-list to seek one additional volunteer from the Asian Pacific region to serve on the TLD-OPS Steering Committee. 7) Discussion ICANN Transparency and closed meetings Deferred to the next Council meeting. 9) Appointment members ccNSO standing committees and WGs. Deferred to online decision - Travel funding committee - Triage committee - ccNSO membership Application oversight - Other 9) Work plan Informational: Work plan update following new guideline and results of Council workshop. To be circulated one week after the guideline has been adopted by Council. 10) Chair and vice-chair selections 8.1 Selection of chair of the ccNSO Chair selection Draft Resolution The ccNSO Council selects <insert name> to serve as the chair of the ccNSO, for the term of one year, up until the end of the in person ccNSO Council meeting at ICANN 58. 8.2 Selection of vice-chair(s) of the ccNSO Selection of vice-chair 1 (replacement of Keith Davidson) Draft Resolution The ccNSO Council selects <insert name> to serve as vice-chair 1 of the ccNSO up and until the end of the in person ccNSO Council meeting at ICANN 58. Selection of Vice – Chair 2 (end of term Katrina Sataki) The ccNSO Council selects <insert name> to serve as vice-chair 2 of the ccNSO up and until the end of the in person ccNSO Council meeting at ICANN 58. 11) AOB 12) Next meetings To be determined with the selected chair over the next days, based on rotating basis (using schedule like the FOI WG) to share the burden 13) Thank you The ccNSO Council want to thank the local host for the warm welcome and their assistance. The ccNSO Council also wants to thank the following sponsors: Nominet (.uk), Neustar (.us), dns Belguim (.be), zadna (.za), afnic (.fr), Cira (.ca), NaNic (.na), American Somoa (.as), auda (.au), NIRA (.ng) ,and Norid (.no). Without their generous financial contribution of the ccNSO cocktail could not take place!! Also, a special thanks to our colleagues at KENIC who have helped organize this event! The ccNSo Council want to thank Carolina Aguirre, GM of LACTLD for all her hard work n Finally, the ccNSO Council wants to thank wholeheartedly Lesley Cowley OBE and Keith Davidson for their hard work, guidance and wisdom, and also for their relentless efforts to increase the value of the ccNSO for the ccTLD and broader community! The ccNSO Council welcomes the new Councillors: Debbie Monahan, (.nz) from the AP region and Peter Vergote, (.be) from the European Region 14) Closure of the ccNSO meeting