Dear all, Please find below the notes taken during today’s council meeting. Best regards, Joke Braeken Notes ccNSO Council Meeting 29 June 2017, 9.00 local time 1) Welcome and Apologies welcome by the chair Ching hopes to join us 30 min later We are quorate 2) Minutes and Actions Minutes 18 May 2017 circulated and adopted Secretariat will summ up the action items 3) Overview: inter-meeting Council decisions Appointment of the team to develop Terms of Reference for the CSC charter review Consent Items agenda 4) PDP: Appointment chair and co-chair I The ccNSO Council appoints Nigel Robert (.gg and .je) as chair and Eberhard Lisse (.na) as vice-chair of the PDP WG retirement of ccTLDs. 5) Appointment ccNSO Members CWG- Auction proceeds 3 additional volunteers: The ccNSO Council appoints Stephen Deerhake (.as) and Pablo Rodriguez ( .pr) as ccNSO appointed members to the CWG Auction Proceeds. One more volunteer: Jian Zhang Moved: Nigel Seconded: Stephen 6) Appointment: Jacques Latour as the Chair of TLD-OPS Steering Committee 7) Call for volunteers: ccNSO appointed member to NomCom FY 18 For discussion and decision 8) Adoption: Final Paper of the Cross-community WG Use of Country and Territory Names as TLDs 8.1 Discussion and or adoption final paper Annebeth Lange gives an update. Background, history, work of this WG was discussed extensively during several past meetings. Do we adopt the final paper of the CCWG? Resolution is drafted as follows: to defer decision to next meeting – in July, to wait for outcome of today’s cross-community session. In that case the CCWG will not be closed yet. 2 options: 1. to adopt the paper now 2. defer the decision to next meeting in favour of option 2: unanimously deferred 8.2 request continued exclusion country and territory names in subsequent new gTLD round: letter to the Board in favour of deferring the letter as well: unanimous 9) ccNSO Procedure for the Exercise of the Empowered Community’s rights to Approve Specified Actions 9.1 ccNSO Guideline: ccNSO Procedure for the Exercise of the Empowered Community’s rights to Approve Specified Actions three alternatives: 1. Only ccNSO Council to take approval action decision 2. ccNSO Council decision on approval action subject to request of members vote and members vote (under rules of the ccNSO) 3. Only members vote (no quorum, simple majority) Majority of the members chose alternative 2. Rejection Action Guideline will be worked on further as soon as the Approval Action Guideline has been finalized. Young-eum With regards to rejection petition, pre-supposed that we have been actively involved in that process. We need to make people aware that a rejection acton petition is imminent, before the community is officially informed. Debbie: abstention. 9.2 ccNSO as Decisional Participant: Approval Action Fundamental Bylaw change supporting the approval action abstention: Stephen Deerhake, since the EC representative should not take position. 10) Participation of the ccNSO in the Abu Dhabi meeting council decides to participate in ICANN60 moved by Abdalla and Alejandra Alejandra: how the ICANN team selects the venue, should take into account other factors in selecting the venue. Katrina: David Olive sent email to SO/AC chairs, where he proposed to discuss the possible need to update the meeting strategy and, and discuss the procedure regarding the selection of venues. Meeting strategy to be reviewed most likely in Abu Dabi. Bart: council to instruct secretariat with chair of the ccNSO meeting programme WG to start review teams, who look into: * Selection venue * Meeting strategy By next meeting (July). 1 abstention by Peter Vergote. Clear instructions to all .be staff to determine whether they want to participate in this meeting or not. 11) Extension mandate CCWG Accountability decision to support continuation, as proposed by the co-chairs. Against? None Abstain? none Updates 12) Update: FAQ by the GAC Underserved Regions doc soon to be re-sent to us, so that we can review it. Please propose alternative wording if you notice something is not working. 13) Update amendment charter CWG Internet Governance the group met and discussed the comments by the council on the amended charter. An updated charter will be presented to council. 14) Update review charter CSC Status update during ccNSO Members Meeting Decision deferred to next meeting 15) Council Updates 14.1 Chair Update 14.2 Vice-Chair Update 14.3 Councilors Update Hiro: update regarding EPSRP. SSAC has a comment regarding the EPSRP proposal. 2 council members joined the working party to solve the conflict of interest. Meeting took place yesterday, and good progress was made. Will come back to the council later. 14.4 Regional Organizations Update 14.5 Secretariat update 15) PDP update/ progress (presented at members meeting) update during the ccNSO Members Meeting first face-to-face meeting after this meeting, in this room 16) CSC, RZERC and ECA 16.1 CSC update provided during the members meeting 16.2 RZERC update provided in written and during the ccNSO Members Meeting 16.3 ECA update (other than approval action) not much activity for the ECA in next months anticipated. e-mail will be sent to community regarding the tight timeframe by Katrina, right after this meeting. 17) WG update 17.1 Programme WG Today at 12:30 first prep meeting regarding ICANN60. Council will be informed later. Cross-community sessions prepared by ccNSO went well. Full attendance, interesting topics. 17.2 GRC update (presented at members meeting) 17.3 SOPWG update (presented at members meeting) 17.4 TLD-OPS update 17.5 CCWG Auction Proceeds 17.6 CWG Internet Governance ( discussed above under item 12) 18) Liaison Updates 18.1 GNSO Update (written update). Ben Fuller provides oral report on what happened here in Johannesburg. 2 items struck his attention: 1. CCWG on internet governance. The GNSO is opposed on keeping it going as a CCWG. Believe the structure is not appropriate. Main argument: group has a limited timeframe, but it should be an open timeframe 2. meeting with ICANN administration on community engagement. significant amount of discussion on how to measure effectiveness of newcomers and fellows. They want to see a better process on how you measure the effectiveness of both programmes. Alejandra: Suggested the ccNSO to select people who want to be mentors. Separate but related initiative: onboarding programme. Quick Guide distributed at this meeting. Katrina apologizing for not sharing the document earlier. 18.2 ALAC Update (written update). Closing 19) AOB - Prepare Board and Council elections decisions for upcoming meeting call for volunteers. Secretariat to propose timeline. Barrack: Looking for support from secretariat in reaching out to ccTLD managers to be part of TLD-OPS. Stephen: Initiative by Becky/Keith to incorporate FOI in daily operations. Stephen Deerhake to follow up with Elise. 20) Next meetings * Thursday 20 July 18.00 UTC * Thursday 21 September 12.00 UTC 21) Thank you’s and congratulations thanks to sponsors cocktail thanks local host thanks Cristian Hesselman congratulates Hiro Hotta and Patricio Poblete with the ICANN Ethos Award 22) Adjourn Thank you. Safe travels back! Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org