[ccnso-council] notes taken during the Council Meeting - 19 October 2017 (18 UTC)

Dear all, Please find below the notes taken during the Council Meeting earlier today, on 19 October 2017 (18 UTC) Best regards, Joke NOTES 1) Welcome and Apologies at the moment the call was started, we are not quorate yet. Reminder: When not speaking, please mute your lines. update on Board Nominations procedure: was moved to the end of the meeting, after closure, upon request of Nigel, who is one of the Board candidates. 2) Minutes and Actions meeting minutes are published. 3 action items: 1 still pending (correction of the broken links) Please notify the secretariat of the broken links spotted 3) Overview inter-meeting Council decisions - letter to NomCom regarding selection process - community informed there will be no ccNSO cocktail at ICANN60, due to the high costs 4) Update ccNSO Council Elections FY 2018 nomination and secondment procedure closed earlier this week, on Tuesday 17 October 2017, 23.59 UTC. For each of the 5 regions, 1 candidate was nominated and seconded, in a manner that is compliant with the relevant ccNSO Guideline. The nominated candidates are: * Africa: Abdalla Omari * Asia-Pacific: Young-Eum Lee * Europe: Katrina Sataki * Latin America/Caribbean: Margarita Valdes * North America: Byron Holland The candidates have been approached individually: they have until Wednesday, 25 October 2017 23:59 UTC to confirm whether they accept their nomination. The majority of the nominees have already accepted their nomination. After this deadline, a list with the names of the candidates who have accepted their nomination will be published and communicated to the ccNSO members and broader community. At the Q&A session at ICANN60 in Abu Dhabi, there will be an opportunity for the ccNSO members and broader ccTLD community to interact with the candidates. suggestion by Debbie to swap the Q&A with council and board nominees. Board session needs more time. All agreed, Nigel abstained. action item: Alejandra to review the agenda. 5) Tentative adoption (for testing) ccNSO Guideline travel funding Guideline put on hold while waiting for the request for additional seats to be granted. GRC decided to ask the Travel Funding Committee to evaluate the next round based on the new selection criteria. We are quorate at this moment. Move? Hiro Second? Demi all in favour 6) Progress review GAC initiated FAQ Delegation, Transfer and revocation Stephen and Nigel proposed changes to the document. Nigel: questions come from a particular viewpoint, the answers are to some extent not compliant with the FOI. Request for a redelegation of a ccTLD made to the GAC. We need more time to liaise with the GAC, and understand how we can help eachother. Stephen: for any FAQ from any other SO/AC, the ccNSO should be consulted. Consitency with ICANN policy is important when answering the FAQ. Katrina: Please provide comments by Monday, COB. Tuesday we can update the google doc, and inform the members of the GAC WG about our proposal. Agreed we need to speak to GAC 7) Review NomCom appointment to ccNSO Council Letter to NomCom was sent, with copy to the Board and to Marita Moll about our concerns. Katrina had a call with current/new NomCom chairs. They were not aware of our recommendations. To ensure our requirements are always taken into consideration, is to change the bylaws, and have them included there. In other circumstances, our requirements are just guidance. We need to inform NomCom proactively, and start the process to adjust the bylaws. We thank Marita Moll for her decision to withdraw. We regret the unpleasant situation. 8) Update PDP progress (Nigel) one meeting since last council meeting. 9) CSC, RZERC and ECA update 9.1 CSC update latest report was sent out. CSC had its 15th meeting, established for 1 year. CSC charter review coming up in Abu Dhabi. PTI met all the SLAs. out of ordinary discussion items: change procedure for SLAs. CSC and PTI agreed that 3 SLAs need to be updated. Heavy-handed process. What are the basic requirements? Can different modes be used for different type of changes to the SLAs? CSC will have a public meeting on Sunday (13:30), and a public meeting of the CSC charter review team on Wednesday. CSC charter review: they will propose some changes, mostly at request of the CSC itself. Need for clarifications in some parts of the CSC charter. They need to consult the community as well. The CSC and CSC Review Team related sessions can be found here: https://community.icann.org/x/B5JEB [community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_B5JEB&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=HyTT2ymvadmiQcmo6B088sWOukGjEbibHJ64u5rMiME&m=VqmJcBpibjypCJq-4ElHkC0Aw0rTlTKoZo-uNhnt4s4&s=eHrnlYFOe1wREEGaYP9WVls3CEF-c3BhCVBNK4SAjUU&e=>The Wiki Space for CSC: https://community.icann.org/x/rKbRAw[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_rKbRAw&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=HyTT2ymvadmiQcmo6B088sWOukGjEbibHJ64u5rMiME&m=VqmJcBpibjypCJq-4ElHkC0Aw0rTlTKoZo-uNhnt4s4&s=AqQAMLAXS5L3jlNs2TOmdWZ-zWQoxO1fMrTJy31EMHo&e=> CSC Review Team: https://community.icann.org/x/-CMhB[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_-2DCMhB&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=HyTT2ymvadmiQcmo6B088sWOukGjEbibHJ64u5rMiME&m=VqmJcBpibjypCJq-4ElHkC0Aw0rTlTKoZo-uNhnt4s4&s=4SlGz1hTg_BKDG3GGbJw7IaDWM4LIOlWPCxKTsdCHzg&e=> 9.2 RZERC update written update received 9.3 Empowered Community Administration update turn-over on ECA. GNSO chair and GAC-person are leaving their positions. informal meeting with new members hopefully to be arranged in Abu Dhabi. Stephen was appointed as representative on the ccNSO a year ago, according to our guideline. Appointment is valid for 1 year. Easier to do the appointment at the first face-to-face meeting of each year. Proposal to appoint him until ICANN61, and then follow up on a yearly pace. e-mail discussions regarding the appointment on the Board. According to the Bylaws, there must be at least 1 representative per region, and not more than 5 from 1 region. Proposal by Katrina: ECA should have a document like this, to check the total composition of the Board, compliant with the Bylaws. Katrina can send the excel file if that is of interest. 10) ICANN 60: meeting agenda (Abu Dhabi) 10.1 ICANN 60 Meeting schedule days and Tech day Update Programme WG (Alejandra Reynoso) google calendar updated, also includes the Tech Day agenda. Abu Dhabi ccnso information: https://ccnso.icann.org/en/meetings/abudhabi60 & https://community.icann.org/display/ccnsowkspc/ICANN60+Google+Calendar We will see whether more time can be allocated to the Q&A with the Board nominees. 10.1 ICANN60 10.2 Council meetings 10.3 Topics for Board – ccNSO meeting confirmed 10.4 Topics ccNSO-GAC meeting Joint meeting: ccNSO & GAC [ Hall 3 ] * ISO 3166 three letter codes as TLDs * next steps: policy development on country & territory names, geo names as TLDs * PDP retirement update * ccNSO meeting strategy review 10.5 Topics ccNSO-GNSO Councils meeting (Monday 30 October, lunch) proposal will be sent to GNSO after the call, unless there are objections. Proposal for SOP WG to be able to submit rejection action petitions to ccNSO. Items for discussion during the joint meeting between ccNSO and GNSO Councils (http://sched.co/CbIg ): 1. ccNSO and GNSO as Decisional Participant and EC procedures and processes * Progress Rejection Action, other items * Update SOP WG charter, allow to submit petition and invite others, role of new committee GNSO with respect to budgets and plans * Follow-up CCWG Country and territory names, participation of ccNSO in WT5 subsequent procedures * Follow-up CCWG IG charter change discussion: role of ccNSO and GNSO 1. CSC related topics * Charter review process, potential change of charter * Change of SLA process, role of ccNSO GNSO Councils and direct customers * Other upcoming CSC related reviews 1. Reviews * Specific reviews: current status and next steps * Letter from ccNSO re RDS, letter SSAC re SSR 2, discussion Operating Standards etc. * Meeting strategy review, both overall and specific SO oriented 10.6 Topics joint ccNSO Council –ALAC meeting (Sunday 29 October) suggested the following topics for the joint meeting between ccNSO and ALAC (http://sched.co/CbJR ): * Specific Review process/Operating Standards: views of the ALAC and ccNSO * CCWG IG charter review: does the CCWG IG meets it purpose? * Work track 5 new subsequent procedures GPDP: modalities for participation * Meeting Strategy review: general and per SO/AC 11) Council Updates 11.1 Chair Update * meeting on priorities. Byron will follow the financial discussions closely. * operating standard 11.2 Vice-Chair Update 11.3 Councilors Update Report on CCWG-IG: Working on the charter. Will present it in Abu Dhabi. Peter (.be): blog post on Data Protection and Privacy. Current WHOIS policy cannot remain unchanged, according to this blog post. Important evolution. 11.4 Regional Organizations Update No updates from AFTLD on RO section CENTR: GA approved a CENTR position on country and territory names. The CENTR position on CTN: https://www.centr.org/library/library/policy-document/centr-position-on-the-... [centr.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.centr.org_library_l...> Similar, but not identical to APTLD statement. Need for more specification on the terminology used. 2 comments there: - confusion on the word "territory" on several GNSO lists. (e.g. amazon: not the territory we are aiming at) - Annebeth Lange, vice-chair chair on WT5, stressed again that ccTLDs should be involved as much as they can. There will be lots of pressure from others. Katrina: GNSO is going to launch a call for volunteers for WT5. Encourage ccNSO people to be active. 11.5 Secretariat update none 12) WG update 12.1 GRC update (Katrina) 12.2 CCWG Auction Proceeds (Ching) 12.3 CCWG Internet Governance (Young-eum) 12.4 CCWG Accountability WS 2 12.5 SOPWG update (written update) 13) Liaison Updates 13.1 GNSO Update (written update). 13.2 ALAC Update (written update). 14) Next meetings next meeting: 1 Nov. in Abu Dhabi Following meeting is on 16 Nov. However, 16 nov is too close to ICANN60. Another one scheduled on 21 Dec. Might be difficult to have a quorum around the holiday season at the end of the year. Decided to cancel these meetings, but to reschedule to 7 December, 11 UTC 15) AOB Alejandra: update on the ICANN On boarding programme. Purpose: welcoming experience, personalised introduction to for instance ccNSO quick guide to ccNSO was developed. print version + online on ccNSO wiki. 16) Closure Special section Nomination to fill Board Seat 12 FY 2018 update by the Nomination Manager. On Wednesday, 11 October 2017, 23.59 UTC, the call for nominations for the position of ICANN Board seat 12 FY18 was closed. In accordance to the applicable rules, the following candidates were nominated, seconded and have accepted their nomination: * Nigel Roberts * Pierre Ouedraogo This list of candidates will be communicated to the ccNSO members tomorrow, Friday 20 October, as per the timeline previously agreed upon by the ccNSO council. Since both candidates accepted their nomination, an election will be held. The campaign period closes Friday 10 November 2017, 23:59 UTC, and the ballots will be distributed starting Thursday, 16 November 2017. Voting closes on Thursday, 30 November 2017. At the Q&A session at ICANN60 in Abu Dhabi, there will be an opportunity for the ccNSO members and broader ccTLD community to interact with the candidates. Nomination Manager was alerted that the call for nominations did not include the additional requirements for Board members, as included in the bylaws. Those additional requirements state that if a Board candidate is an official of a national government or a multinational entity * either as established by treaty * or established by another agreement between national governments this person, according to the bylaws, is not eligible and may NOT serve on the ICANN Board of Directors. This has always been in the Bylaws, since 1999. It is now included in section 7.4 (a). Following this alert, candidates were approached individually and requested to indicate whether any part of Section 7.4 does apply to them: * Both candidates indicated that 7.4 (a) does not apply to them, at least since 2014. Based on this statement from the candidates, we can continue with the nomination process as agreed. * One candidate replied that section 7.4 (b) applies. Consequences are: * Firstly, that this person will now have to be excluded from every discussion around the Board nomination process, and * Secondly, the Council MAY decide that - for the duration of the nomination process - someone else from the region may be selected to serve on the Council to participate in the discussions and decisions with respect to the nomination process (according to section 7.4 (b)). Sections 7.4 (a-d) (with the additional criteria for ICANN Board members) are NOT reflected in the ccNSO Guidelines. In itself this is not an issue, as the ICANN Bylaws always remain paramount. However, in light of the increased need for transparency and documented procedures, and the recent mishap with the NomCom appointment, it is advised that * the Council has these additional criteria included in the relevant ccNSO guideline * and include in the relevant guideline that a statement is required from the candidates, whether the situations from 7.4 apply. This recommendation will also be included in the Nomination report. This report will also include a recommendation on how to deal with candidates with dual citizenship, in a manner as prescribed in the ICANN Bylaws. -- Katrina: Nigel to be excluded from the discussions, OR, have a temporary person from that region. Process is not very clear. To be discussed in Abu Dhabi. Stephen: Requirements for election, we should have looked at what the other SO/ACs have been going over in the last few years. Additional candidate requirements to be fleshed out. Katrina: Something for the GRC to look into. Peter (.be): best interest for Nigel to be excluded. That would only be for the council deliberations in Abu Dhabi. And not have a temporary appointment (Katrina mentioned we do not have procedures for that) Aim is to prevent that after close of the elections, there might be a risk the results are questioned/debated. This could weaken the position of the person that was elected Stephen: we will not have another council meeting until Abu Dhabi. Nigel can sit in the audience. Katrina: Currently uncontested elections for councillors. if we proceed with Peter's proposal for the Board election, we should extend this to the council as well, and this would make the work of the council difficult, in times of elections. Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org