Dear all, Please find included the latest version of the agenda, including the details of the Council working session Please note the draft resolution on the approval of the Board Report has been slightly amended: if passed the decision becomes effective upon publication, as it is decision under Annex B section 14 of the Bylaws. In addition the Council is requested to appoint the ccNSO members on the 2nd CSC review team. Also included is some background material for the Council working session explaining the format etc. in more details. Kind regards, Bart ---------- Updated Agenda and draft resolutions ccNSO Council Meeting 176 16 September 2021, 20.00 UTC 1. Welcome and roll call 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) * July 2021 | Letter to Chair ALAC with respect to the ALAC session on ccTLD governance models * August 2021 | Note to GNSO Council on adoption of the Terms of Reference CSC Effectiveness review * August 2021 | Letter to Chair RySG and ICANN on support members slate CSC * August 2021 | Letter from Chair GNSO on friendly amendments Template * August 2021 | Letter to GNSO Council and ICANN on approval full slate CSC * September 2021 | Letter to ICANN Legal confirming proposed changes to Article 10 and Annex B of the ICANN Bylaws * 9 September 2021 | Letter to ICANN Board of Directors to request changes to Article 10 and Annex B of the ICANN Bylaws 1. Minutes & Action Items * Minutes Meeting 175 * Action items and To-do’s, if any Action Item 175-01 Chair to send letter to Chair ALAC with respect to the ALAC session on ccTLD governance models Completed Action Item 175-2 Include deferred item meeting 175: “ICANN Hybrid Meeting: what are the requirements from a Council perspective?” on agenda meeting 176. Completed To Do: Chair of the ccNSO Council is requested to inform Council of dialogue with ALAC [regarding ALAC session at ICANN71] Completed To Do: Secretariat and Chair to consolidate Jamboard notes on session DNS Abuse and circulate summary. Completed To Do: Council to ask peers to vote on PDP3 voting. Completed To Do: Remember Councillors to participate in the GRC survey. Completed 1. Intermeeting Decisions (since 22 July 2021) * Conditional Adoption 2nd CSC Effectiveness Template * Selection Frederico Neves member CSC * Adoption Resolution on deferring translation ICANN learn course introduction ccNSO until course after has been updated * Council decisions following Triage Committee recommendations * 18-2021: call to appoint Members to the GNSO Accuracy Scoping Team * 19-2021: NextGen@ICANN seeks mentors Item 5-8 Written updates unless special developments Council needs to be aware off and Q&A 1. Update ECA & CSC (written updates) 1. Update WGs taken (written updates) * IGLC * SOPC * GRC * OISC * TLD-OPS * Technical WG * MPC 1. Updates ccPDPs (written updates) * Update ccPDP3 - Review Mechanism * Update IDN ccPDP4 1. Update liaisons * Update ALAC Liaison (written update) * Update GNSO Liaison (written update) Item 9 - 17 for discussion during the meeting 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat 1. Adoption Board Report ccPDP3 Retirement For discussion and decision Draft Resolution Background The recommended Retirement Policy was submitted to the ccNSO Council and ccNSO Membership for their consideration and adoption. At its meeting on 17 June 2021 the ccNSO Council adopted all recommendations contained in the Final Report of the Issue Manager as submitted to the Chair of the ccNSO Council on 08 June 2021. The adopted recommendations were conveyed to the Members of the ccNSO as the Council Recommendation to vote upon. The ccNSO members voted in July 2021 to determine whether the ccNSO membership supported the ccNSO Council's recommendation to adopt the proposed policy on the retirement of ccTLDs. The ccNSO Membership supported the Council Recommendation. The Issue Manager submitted the Board Report to the ccNSO Council chair on 30 August. Decision The ccNSO Council approves the Board Report on the Proposed Policy for the Retirement of ccTLDs as part of ccNSO Policy Development Process 3. The Board report contains per requirements of Annex B of the ICANN Bylaws: ● The result of the members vote ● The ccNSO recommendation, following the vote by the members of the ccNSO ● The Final Report, which contains the proposed policy process for the retirement of ccTLDs The Council requests the secretariat to publish this decision as soon as possible on the ccNSO website and inform the ccNSO membership accordingly. The decision becomes effective upon publication. The Council requests its Chair to submit the Board Report to the Chair of the ICANN Board of Directors as soon as possible after publication of the resolution. The Council expresses its appreciation and congratulates the WG and specifically the co-chairs of the ccPDP3-RET - Stephen Deerhake and Eberhard Lisse – for completion of the process. 1. Update Council elections Council Election Webinar 16 September Start call for nominations 15 September 2021, closure on 6 October 2021 Reference to previously approved timeline 1. CSC 2nd Effectiveness Review Approval of candidates Review Team Draft Resolution Background Staff circulated a call for two (2) volunteers to serve on the second Customer Standing Committee Effectiveness Review team on behalf of the ccNSO. The call for volunteers opened 27 August and closed 10 September 2021. Only two community members applied and therefore in accordance with the selection mechanism in the ccNSO Guideline: ccNSO Appointment Procedures, these members will be appointed by the Council. Decision The ccNSO Council appoints Jens Pétur Jensen (.is) and Maarten Simon (.nl) as the ccNSO appointed members on the second Customer Standing Committee Effectiveness Review team. The Chair is requested to inform the candidates, the GNSO Council and ICANN Org accordingly. This decision becomes effective seven (7 days) after publication. 1. Progress expanded role Triage committee For information. Agenda item is deferred to next meeting 1. ICANN72 Meetings Note: tentative schedule * ccNSO Council * Council Prep Meeting: 19 October | 12:00-13:00 UTC * Council meeting: 28 October | 1730-1900 UTC * Bilateral Council meetings * ccNSO - GNSO: 20 October | 19:00-20:00 UTC - Proposed topics from ccNSO side: 1. ICANN's Prioritization framework. SOPC has been very active and has done a couple of workshops on this regard. They will also have a session at ICANN 72. What are our respective views on the framework? 2. Related, how do the respective Councils prioritize their work? What method is used, and which activities are part of that prioritization effort? 3. As a “chartering organization”: CSC Effectiveness Review 2.O 4. How is the coordination between IDN ePDP & ccPDP4 (variant management sub-group) going? Any need to change the set-up of the coordination? * ccNSO Joint session with ICANN Board of Directors: 28 October | 1600-1700 UTC Note that the proposed topics from ccNSO side are: 1. Introduction and explanation of the proposed policy for process on retirement of ccTLDs 2. Thank you Nigel Roberts and giving him opportunity to share his views Other suggestions? Topic from the Board side: Please provide input/comments on how you think we could efficiently identify and work more closely with Governments globally, as well as educate, train and interact when it comes to geopolitical issues relating to ICANN’s mission. * ccTLD relevant sessions * ccNSO webinar for newcomers: Date and time TBC * ccTLD news sessions * ccTLD News #1 - General session: 6 October | 0600-0730 UTC * ccTLD News #2 - Hot topics Internet Governance: 7 October | 1300-1430 UTC * Tech Day Parts 1, 2 & 3: 25 October | 1600-1700, 1730-1900, 1930-2100 UTC * ccNSO Members meetings * Governance session: 26 October | 1730-1900 UTC * Q&A candidates ccNSO Councillors: 26 October | 1600-1700 UTC * ccNSO & DNS Abuse Session Parts 1 &2: 27 October | 2130-0030 UTC * SOPC session with ICANN org planning team: 26 October | 1930-2100 UTC * TLD-OPS session: 28 October | 1930-2100 UTC * Plenary session(s) * Plenary Session: Moving Forward with the Global Public Interest Framework: 26 October | 2130-2300 UTC * Plenary Session: How to Design Inclusive, Equitable Hybrid ICANN Meetings: 27 October | 1730-1900 UTC 1. Council Workshop: ccNSO Hybrid Meeting, what are the requirements? For discussion and input during ICANN72 Plenary Session: How to Design Inclusive, Equitable Hybrid ICANN Meetings: 27 October | 1730-1900 UTC Introduction. The topic of ccNSO hybrid meetings has recently been discussed by the MPC and at the previous Council meeting. Hybrid meetings will become very relevant in the near future. The hope is that maybe by ICANN73 or ICANN74 there will be a hybrid meeting: meaning part of the attendees will participate in person and substantial part will participate remotely. It may be time to start to re-think the format of the future meetings of the ccNSO. Format of the session. There will be 4 break-out rooms: 3 rooms for Councillors and 1 room for attendees. 3 minutes will be brainstorming (Individually) 12 minutes discussion by the group to identify top aspects and assess impact on making ccNSO hybrid meetings valuable to ccTLDs and others (whether participating remotely or in person) and effort level ( Hi- Lo) i.e what does it take to produce the envisioned result) 3 minutes for each group to report to all attendees. Next steps (post Council meeting 176). · The secretariat will produce a summary · Summary will be used as input for the plenary session during ICANN72. · Summary and suggestions further discussed and turned into an action plan to be discussed at future Council meeting, MPC and broader community. 1. Next Meetings * ICANN72: Thursday 28 October 2021 | 1730 - 1900 UTC * 18 November 2021 | 1200 UTC * 17 December 2021 | 1800 UTC 1. AOB 1. Closure