Hello All, please find included below some high-level notes from today’s ccNSO Council meeting, held on 17 September at 21 UTC. Best regards, Joke NOTES | ccNSO Council Meeting 166 17 September 2020 | 21:00 UTC 1. Welcome and roll call Welcome by Katrina. We are quorate Apologies from Byron, Bart, Souleymane. 2. Minutes & Action Items a. Minutes Meeting 165 circulated on 8 September 2020 No comments received. Minutes are approved. b. Action items and To-Do’s · Action Item 162-01: The Council requests the secretariat to publish the decision regarding the adoption of the Final Report of the cross-community Working Group on new gTLD Auction Proceeds as soon as possible on the ccNSO Website and inform the ccNSO membership accordingly. The decision becomes effective seven (7 days) after publication. Completed · Action Item 162-02: Secretariat to conduct Doodle poll for ICANN69 Council workshop. Completed · To-Do: Selecting members for the Independent Review Process (IRP) Standing Panel: The chair and the Secretariat are asked to monitor actions by ICANN Org and when needed prepare the necessary decisions by Council and ensure the call for volunteers is send out. Ongoing · To-Do: June 2020 Council Workshop: The chair is asked to prepare the decisions to implement the proposed actions, specifically with respect to the outreach and engagement activities. Ongoing · To-Do: Council to share on list suggested ideas/topics for the joint session with the ICANN Board. Ongoing 3. Intermeeting decisions (since 20 August 2020) None 4. ccPDP3 a. Part 1 Retirement – Update Informational: After reviewing the public comments, the proposed policy will not change. The WG is finalizing the documentation and agreed to request to start the formal decision-making process on the proposed policy. The main reason to combine part 1 and part 2 under one PDP was the duration. However, this is not valid anymore. Stephen: group met a few hours ago. Public comments received were reviewed. No changes expected to the language of the document. Terminology might need to be updated, since the ISO3166 MA released a new version. Jaap and Bart started working on this. Next meeting: 1 October, and at ICANN69. Carve out: WG needs to request the issue manager to have a carve out. To be sent to Council for approval. Council will need to send the Final Report to the Board for consideration. Katrina: we need to speak to GAC, before we do so. GAC webinar in being planned. Carve out. ccPDP3 consists of 2 parts, which were done consecutively. Looks like there is no need to wait for part 2 to be complete. We can carve out part 1 and end the retirement part. b. Part 2 Review Mechanism – Update Informational Correction sub-title in the agenda. Bernard prepared a table. Issue, what has happened, working through the process. Next meeting: language to discuss. The group meets every 2 weeks. The language will go out on the ccPDP3-RM mailing list prior to the WG on Wednesday. 5. IDN ccTLD related work items (ccPDP4) a. For decision: Approval additional member (replacement) Draft Resolution Background Following a call for volunteers, the ccNSO Council appointed the members to the ccPDP4 Working Group at its meeting on 20 August 2020, including Mr Sanjay Goel (.in). The current CEO of the .in ccTLD manager requested to replace Mr Sanjay Goel as ccPDP4 WG member with Anil Kumar Jain. According to the Charter members are persons directly related or supported as such to a ccTLD Manager and have to be appointed by the ccNSO Council. Decision The ccNSO Council appoints Anil Kumar Jain (.in) as member to the IDN ccPDP4 Working Group. The ccNSO Secretariat is requested to inform Anil Kumar Jain accordingly, and to take all other necessary steps to include him as a member of the ccPDP4 WG. Move? Alejandra Seconded? Stephen No questions Against? None Abstain? None All approve b. Update: The WG had its first meeting on 8 September. Council may anticipate the appointment of the ccPDP4 WG Chair and Vice-Chair shortly. Group has its next meeting on 22 September 6. Update Council Election process Informational: Update on process and webinar Nominations started on 9 September, will close on 30 September. To date, 2 candidates were nominated (AF region , and LAC region). The AF candidate was seconded as well Council Election Webinars took place on 2 and 3 September. Went well. First attempt to make people interested in becoming a member of the ccNSO Council. Requirements, time commitment etc were discussed. If you want to listen to the recordings, go to https://community.icann.org/display/ccnsowkspc/Pre-ICANN69+ccNSO+sessions Alejandra received feedback from the webinar. Positive, appreciated. Attendees felt less afraid of the Council and it is good to know we are inviting people to participate. Pablo agreed, many were inspired to participate, possibly in other positions too. Marie-Noemie appreciated participating. What is ICANN, what is the contribution of the ccNSO to the whole, was what she was looking for. Makes people at ease. A-chin appreciated the event as well. Next week: 2 ccTLD community webinars. Details on how to join are posted here: https://community.icann.org/display/ccnsowkspc/Pre-ICANN69+ccNSO+sessions 7. Update Selecting members for the Independent Review Process (IRP) Standing Panel Informational Number of people that should constitute the group was the main discussion topic to date. No decision yet. What should be the skill set of the members? For discussion during the next meeting Action item for Katrina: forward the updated ToR to the Council 8. ICANN69 ccNSO Council workshop What to expect? Confirmation Date & Topics Jordan and Katrina started preparing. Jordan: zoom breakout rooms. Topic: how to make PDP’s go faster. 2 subsections: structure, and secondly the kinds of communications. Diagrams and 1-pagers to read in advance. Stephen and Nick will be writing down an angle to this. 9. ICANN69 preparations a. Update on meeting schedule and proposed major topics, MPC & GRC Alejandra provided a written update. Remember to register for ICANN69, otherwise you will not see the participation links. The schedule will be posted on 28 September. ccNSO sessions: pre-ICANN69 ccNSO Sessions: https://community.icann.org/x/TwG-C * Community webinars: for newcomers or those that want to learn more about the ccNSO and its work * The (very popular) ccTLD News Sessions. Agenda for ccTLD new sSession is fixed now. Find the agenda and details how to join here: Agenda ccTLD News and details how to join: https://ccnso.icann.org/en/announcement-2-08sep20-en.htm Other useful links: - ccNSO Schedule & Remote Participation Hub. One-stop page for all remote participation queries: https://community.icann.org/x/SQC-C - Agenda Tech Day (TBD): https://community.icann.org/x/WgC-C - Agenda ccNSO Members Meeting: https://community.icann.org/x/awG-C b. Topics for meeting with Board Reminder to suggest topics on the council mailing list. Deadline is 5 october c. Topics meeting with GNSO Council suggest topics on the council mailing list. Do we want to know more about EPDP? Almost finished with that. CSC: GNSO Council is expected to approve the full slate by the end of September Stephen: Perhaps we should engage with a discussion with the gNSO about how they see the Auction Proceeds mechanism going forward? d. Topic Webinar with GAC Carve out. ccPDP3-retirement. No topic suggestions from GAC Webinar with the GAC will take place sometime between 2-9 October - Doodle still open Giovanni reminds councillors to register. 10. Update ECA & CSC a. ECA NomCom to select Board Seat 7 (currently Avri) and Seat 8. NomCom is in breach of bylaws. 2 month ahead of ICANN69, selection was supposed to be made. NomCom recently published a blog post and mentioned that they had a delay, due to virtual interviews. b. CSC GNSO will approve the current slate of members by the end of September. All thresholds have been met by PTI. 11. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Katrina: SO/AC leadership call with Board Chairman and CEO. a new vision was presented regarding planning. How to make sure that community is more involved? Document to be shared soon. 12. Update liaisons a. Update ALAC Liaison (written update) b. Update GNSO Liaison (written update) 13. Meetings Next Council Meetings · 21 October 2020 – 16:30 UTC | @ICANN69 · 19 November 2020 – 12:00 UTC · 17 December 2020 – 18:00 UTC 14. AOB 15. Closure regular meeting (by 21.45 UTC) Thank you all for participating. Please join the ccTLD Community Webinars next week, encourage other ccTLDs to participate in the cocktail, and the ccNSO-organised sessions prior to ICANN69 and during the meeting. Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org