Dear Councilors, As a reminder, today is the last day to submit your preferred candidates for selection to the IFRT. Thank you, Kim From: Kimberly Carlson Sent: Friday, September 14, 2018 3:43 PM To: 'ccnso-council@icann.org' <ccnso-council@icann.org> Subject: RE: ccNSO Appointment: IANA Function Review Team (IFRT) Dear Councilors, Please remember you have until Tuesday, 18 September to select your preferred candidates. The CV and EoI for each candidate was sent to you individually. Please email me directly. Thank you and have a great weekend. Kim From: Kimberly Carlson Sent: Tuesday, September 11, 2018 2:27 PM To: 'ccnso-council@icann.org' <ccnso-council@icann.org<mailto:ccnso-council@icann.org>> Subject: ccNSO Appointment: IANA Function Review Team (IFRT) Dear all, As you may recall, the ccNSO was asked to appoint three members to the IANA Function Review Team (IFRT). The application period closed yesterday (10 September) and we received five expressions of interest (EoI): * Adebiyi Oladipo, .ng (ccNSO Member) * Ignacio Velazquez Guachire, .py (ccNSO Member) * Frederico Neves, .br (ccNSO Member) * Peter Koch, .de (ccNSO Member) * Helen McDonald, .ca (ccNSO Member) In a separate email, I will forward the applications individually to all eligible councilors. Please find below, the agreed upon procedure and the call for volunteers, which includes the selection criteria. I have also attached the IFRT Appointment - Temporary Guideline for reference. Kind regards, Kim Carlson Selection Procedure by Councilors Call for Expression of Interest The Secretariat will send the call for Expression of Interest within two business days following the instruction by the ccNSO Council. The call for Expression of Interest will be sent to ccTLD managers mailing list (ccNSO members and non-ccNSO members). Regional ccTLD Organisations will be requested to distribute the call for Expression of Interest on their respective email lists and are encouraged to approach non-ccNSO members in their Region actively. The call for Expression of Interest shall include all relevant information and the closing date, which shall be not earlier than two weeks after the call for Expression of Interest has been issued and will be set to close at 23.59 UTC of that day. The template for the call for Expression of Interest is included as Annex A. Information Received from Candidates The first working day after the closure of the call for Expression of Interest, the Secretariat will send the information received from the interested community members to non-conflicted Councillors individually and also to the non-conflicted representatives from the Regional Organisations. If the ccNSO Council is of the view that one or more candidates do not meet the Selection Criteria as defined below, the candidate(s) will be informed accordingly, and their Expressions of Interest will not be considered. The names of the candidates will be listed on the ccNSO website. An Expressions of interest received after the closing date will not be valid, and the names will not be included in the list of candidates. Selection Process In accordance with section 18.7 of the ICANN Bylaws, the ccNSO Council should appoint two representatives from ccTLD managers that are a member of the ccNSO and one representative from a ccTLD manager that is not a member of the ccNSO. Thus, the ccNSO Council shall perform the selection in two steps: Step 1. Evaluation of all the candidates by the ccNSO Council Step 2. Selection of IFRT members according to criteria by the Chair and Vice-chairs of the ccNSO Council. Evaluation of the Candidates The Councillors eligible to vote will review applications and select members based on how well the candidates meet the set of skills and experience, as listed under Sections 6.2, and following the process, as described in Sections 6.3. 6.2 Selection Criteria IFRT members will be selected based on how well they meet the following set of skills and experience: * Direct experience and knowledge of the IANA naming functions. * Understanding the purpose of the IFR. * Analytical skills, ability to interpret quantitative and qualitative evidence, and the capacity to draw conclusions purely based on evidence. * Experience in managing and/or participating in committees (e.g. meeting coordination, reporting, and escalation) to contribute meaningfully to IFR processes. * Demonstrated ability in relationship management to support discussion, consensus-driven decision making, and productive negotiation. * Excellent communication skills to represent ccTLD interests and to keep the ccNSO Council and broader ccTLD community informed on progress. * Ability to work and communicate in written and spoken English. Further a candidate: * Should indicate why she or he is interested in becoming involved in the IFR. * Indicate the ccTLD manager with whom the candidate is associated. * Should be employed or have active backing by the ccTLD manager with whom the candidate is associated. * Demonstrate the support by the ccTLD manager in respect to the required time commitment to participate actively in the IFR. * Indicate whether willing to stand as co-chair * Commit to abide by the rules of the IFRT and this Guideline. In addition, and in accordance with the requirements with respect to the composition of an IFRT, only if a candidate is considered to meet the above criteria, functional and cultural diversity criteria should be taken into account. Selection of Candidates The Councillors eligible to vote will each compile a list of candidates, based on the Selection Criteria with the most preferred candidate on the top and the least preferred candidate at the end of the list. If a candidate does not meet the criteria in the view of a Councillor, the Councillor may refrain from listing that candidate. Each of the voting Councillors will send her/his list of preferred candidates to the ccNSO Secretariat (email address ccnsosecretariat@icann.org<mailto:ccnsosecretariat@icann.org>, or other email address agreed by the ccNSO Council), within 7 days after receiving the list of candidates. Note that the Chair and Vice-Chairs of the ccNSO also receive the emails sent to the ccNSO Secretariat's email. Based on each of the individual Councillor's rankings, the Secretariat will prepare the overall ranking of all candidates and report the ranking to the ccNSO Council one (1) business day after the day eligible Councillors could submit their list of preference. Selection of IFRT Members After compiling the list, the Chair and Vice-chairs of the ccNSO Council, will select three members to the IFR team who match regional diversity and membership criteria. Reporting on the ccNSO Selection Process Within two business days after the closure of both the appointment procedures, under section 6 of this Guideline, the Secretariat will report the results to the ccNSO Council. The ccNSO Council will then formally appoint the IFRT members by adopting the report at its next regular ccNSO Council meeting or by an email vote. The Chair of the ccNSO informs the ICANN about the ccNSO Council selection. After adoption of the report by the ccNSO Council, it shall be published on the ccNSO website. Removal of ccNSO Appointed Members Any IFRT member selected and appointed by the ccNSO Council may be removed and replaced at any time by the ccNSO Council. The ccNSO Council will notify the IFRT member of reason(s) for deselection. The ccNSO Council and the affected IFRT Member will discuss whether the ccNSO Council will publish the reason(s) for the action. In all cases, the ccNSO Council's decision will be final. The co-chair(s) of the IFRT may request the removal of an IFRT member selected and appointed by the ccNSO Council. In the event the co-chair(s) of the IFRT requests removal of a member selected and appointed by the ccNSO Council, the following consultation mechanism will apply: * Any concerns regarding the behaviour or non-attendance of a ccNSO appointed Member should firstly be raised with that Member. * If the issue is not satisfactorily resolved, a formal complaint should be raised with the Chair of the ccNSO, who will attempt to mediate a resolution. * If that is not possible, or if the complaint is sufficiently serious in nature, the Chair of the ccNSO is empowered to temporarily restrict the participation of the Member with a view to resolve the issues. However, if in the view of the chair the continued participation of the Member in the IFRT would not be appropriate and/or would seriously disrupt the IFRT from conducting its business, the Chair of the ccNSO shall raise the issue with the Vice-Chairs of the ccNSO Council or their designate(s), who will review the matter and then decide. The ccNSO Council, co-chair(s) of the IFRT, IFRT Member and Secretary shall be informed accordingly. Vacancy For purposes of this Guideline, a vacancy on the IFRT shall be deemed to exist in the event of the death, resignation, or removal of a ccNSO Council appointed member on the IFRT. This vacancy shall be filled by the ccNSO Council using the selection procedure as described above in this Guideline (section 6 or 7) and shall be for the duration of the IFR. A temporary replacement may be appointed by the ccNSO Council for the duration of the selection procedure and until the replacement has been appointed. The Chair of the ccNSO Council shall notify the Secretary of such a temporary replacement, with a notification copy to the co-chair(s) of the IFRT. Such notification should include the expected date of appointment of the replacement to fill the vacancy. The Chair of the ccNSO Council shall provide written notice to the Secretary, with a notification copy to the co-chair(s) of the IFRT, following the ccNSO Council's appointment to fill the vacancy. Miscellaneous 10.1 ccNSO Internal Guideline This Guideline is an internal rule of the ccNSO in accordance with Article 10 section 3.11 and Article 10 section 4.2 of the ICANN Bylaws. This Guideline should also be considered as the internal procedure of the ccNSO to appoint members of the IFRT, as mentioned in Article 18 of the ICANN Bylaws. 10.2 Omission in or Unreasonable Impact of the Guideline In the event the Guideline does not provide guidance and/or the impact is unreasonable to conduct the business of the ccNSO, the ccNSO Council or the Chair of the ccNSO Council will decide. 10.3 Publication and Review of the Guideline The Guideline will be published as part of the rules and guidelines of the ccNSO after adoption by the ccNSO Council. The Guideline will always be reviewed after the closure of an IFR review, or adjusted when considered necessary. To become effective, the updated Guideline must be adopted by the ccNSO Council and published on the ccNSO website. Before publishing the updated Guideline, the ccNSO Secretariat will adjust the version number and insert the date the Guideline was reviewed and adopted by the ccNSO Council. Annex A - Call for Expression of Interest Expression of Interest (attached) _______________________________________________________________________________________________ Kimberly Carlson ccNSO Support Lead Administrator Internet Corporation for Assigned Names and Numbers Skype kimberly.carlson.icann www.icann.org [icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org&d=DwMFAg&c...> Top of Form Bottom of Form