Dear all, Please find included agenda and draft resolutions and additional background material ( the first batch was send last Thursday, 29 November together with draft agenda. Also included call for volunteers to sit on Ethos award panel, that was just received (not on agenda) Kind regards, Bart Agenda and resolutions ccNSO Council Meeting 6 December 2018, 11.00 UTC 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes f-2-f meeting Barcelona Action Item 145-01: The ccNSO Council requests the Secretariat to publish this resolution as soon as possible after the closure of this ccNSO Council meeting (CCWG-Accountability) Completed Action Item 145-02: The GRC is requested to inform the Council and broader community on progress with respect implementation WS 2 recommendations at the next face to face meeting in Kobe (ICANN64). On-going Action Item 145-03: Secretariat to draft resolution and send it to the council list. Councilors to suggest edits and at the end have an online vote. Completed 3) Overview inter-meeting Council decisions ccNSO Council decision on CCEG Letter to CCWG IG on rescinding Letter on IFRT send to the Board, seeking structural solution. Selection and appointment ccNSO participants ICANN leadership training: Biyi Oladipo and Peter Koch Confirmation NomCom Selection criteria. 4) Regular ccNSO Council Elections 2018 Approval of Election Report Draft Resolution Background In March 2019, at the end of the ccNSO meeting during ICANN64, the term of the following ccNSO Council members ends: AF region: Abibu Ntahigiye AP region: Debbie Monahan EU region: Peter Vergote LAC Region: Demi Getschko NA Region: Pablo Rodriguez Following the applicable Guideline, the ccNSO Council appointed the Election manager and adopted the Election timeline at its meeting on 23 August 2018. The Election manager submitted the Election Report on 29 November 2018. Decision The ccNSO Council adopts the Council Election Report FY 2019, notes the observations, and thanks Joke Braeken for her work as Election Process Manager. By this adoption the election process 2019 is closed. The ccNSO Council congratulates the elected candidates: AF Region: Biyi Oladipo (.ng) AP Region: Jordan Carter (.nz) EU Region: Nick Wenban-Smith (.uk) LAC Region: Demi Getschko (.br) NA Region: Pablo Rodriguez (.pr) The Council notes that elected candidates will take their seat at the end of the Council meeting at ICANN64 meeting in Kobe. The chair of the ccNSO is requested to inform the ICANN Secretary and candidates accordingly and invite the future Councillors for the upcoming Council workshop at the Kobe meeting. 5) Terms Of Reference Mentor/Mentee Project For decision. Adoption of Terms of Reference. Call for volunteers for committee Draft Resolution Background The ICANN Community Onboarding Programme results from discussions between the community and the ICANN starting at ICANN49 and concluding at ICANN51. This broader consultation process sought to address volunteer burnout and improve newcomer retention rates. In January 2016, the ICANN COP Pilot was launched to develop an individualized, tailored mentorship process. The programme concluded at the end of ICANN’s FY18. The objective of the ccNSO COP is to continue a COP tailored to the needs and within the limits of the ccNSO environment. At its meeting in October 2018, the Council requested Alejandra Reynoso and Margarita Valdes, assisted by the secretariat, to propose terms of reference for such a programme. Decision The ccNSO Council adopts the Terms of Reference for the ccNSO Community Onboarding Programme as proposed. The Council requests the secretariat to publish this resolution and Terms of Reference as soon as possible and send out a call for volunteers as proposed. 6) Letter Roelof Meijer on defensive nature Terms of Reference Emoji Study Group Roelof Meijer send a letter to Council on defensive nature of the Terms of Reference Emoji Study Group. Discussion response. 7) IFRT: next steps appointment volunteers Following appointment of 3 ccNSO members, including an interim appointment, ICANN informed the ccNSO Council that either the ccNSO should try again to find a non-ccNSO ccTLD manager who is interested, or support i.e. non – objection would be required from all appointing groups. If the latter option is preferred either ccNSO Council could opt to seek support from the appointing groups or ICANN Org would. Draft Resolution Background After an extended call for volunteers the ccNSO Council selected 3 candidates to serve on the IANA Function review team (IFRT), selecting one member on an interim basis, up and until a representative of a non-ccNSO ccTLD manager that would meet the required skill-set and expertise as included in the original call for volunteers to serve on the IFRT, steps forward and is selected by Council. ICANN was informed accordingly. On 22 October the Council was informed that ICANN has no objection to such an interim selection and this person could serve on the IFRT until further notice, provided that all appointing organizations would support this temporary solution. Alternatively the Council could opt to send out a renewed call for volunteers, and if needed ICANN could assist in reaching out to the ccTLD community. Decision The ccNSO Council re-confirms selection of the interim candidate on the IFRT up and until a representative of a non-ccNSO ccTLD manager who will meet the required skill-set and expertise, would volunteer and be selected by Council. The Council requests ICANN to seek approval form the appointing organizations, as suggested in the ICANN letter dated 22 October 2018. The Council requests its Chair to inform ICANN accordingly. 8) Guidelines ccNSO 8.1 Board Nomination Process Comments from Council Next steps: community consultation, updates by GRC if any, adoption by Council 8.2 Selection and Appointment Liaisons For adoption Draft Resolution Background The Guideline Review Committee proposes to update Guideline: ccNSO selection and Appointment Liaisons. The proposed change is that for future reference and use Observers and Liaison as defined in Article 10, are referred to as Liaisons. The GRC notes that the terms “observer” and “liaison” are not used consistently in the ICANN Bylaws. Decision The ccNSO Council adopts the Guideline: ccNSO selection and Appointment Liaisons, and thanks the GRC for their work on this Guideline. The secretariat is requested to publish the Guideline as soon as possible. In accordance with the Rules of the ccNSO the Guideline will become effective 7 days after publication. 8.3 Updated Travel Funding Guideline For Final Comments Council Next steps: community consultation, updates by GRC if any, adoption by Council 8.4 Review effectiveness ccTLD World list For discussion: Issues and way forward. The ccTLD World list was created in context of the IANA Stewardship Transition process to be able to reach out to and inform all ccTLD managers. After transition the list was maintained, however it has proven some entries on the list and procedural documentation are outdated. Proposed way forward: Short term Action Secretariat: Subscribe individual councilors and Regional Organizations representatives, taking into account ICANN’s GDPR related procedures (consent form). Long term Action Secretariat: Review procedural documentation, also in light of GDPR related procedural requirements and develop maintenance plan. Review and plan to be completed by February Council, to inform the community at the Kobe meeting. 9) ccTLD Financial Contribution discussion: next steps 10) Nominate ICANN Fellowship Programme Mentor Alejandra volunteered. (For background see: https://www.icann.org/news/announcement-2-2018-10-16-en ) Draft Resolution The ccNSO Council appoints Alejandra Reynoso (.gt) as ccNSO representative and Mentor on the ICANN Fellowship Programme, up and until March 2020. The Secretariat is requested to inform ICANN staff accordingly. 11) PDP Retirement. (Stephen Deerhake) Informational. Update progress 12) ccNSO organizational review Progress to date and next steps (Katrina) 13) ECA, CSC and RZERC Update 13.1 ECA (Stephen Deerhake) 13.2 CSC (ByronHolland) 13.3 CSC Effectiveness review (Debbie Monahan) 13.4 RZERC (placeholder) 14) ICANN64 Kobe 14.1 ccNSO Council meetings Council Workshop (Sunday, block 1 and 2) Council Prep Meeting (Sunday lunch) Council meeting with ALAC (Sunday, 17.00-17.45) Council meeting GNSO ( Monday lunch) Council meeting (Wednesday, block 5, other, smaller room) 14.2 ICANN64 ccNSO Meetings Agenda (Alejandra) Members day meetings Meeting with GAC. For discussion: possible alternative day Meeting the ICANN Board 14.3 WG & other meetings Tech Day (Monday) CSC meeting ( Monday morning) WG meetings (starting Saturday!!) ccNSOP Cocktail (Hiro) 15) Council Updates 15.1 Chair Update 15.2 Vice-Chair Update 15.3 Councilors Update 15.4 Regional Organizations Update 15.5 Secretariat update 16) WG update 16.1 GRC update (Katrina) 16.2 CCWG Auction Proceeds (Peter Vergote) 16.3 SOPC (Giovanni) 16.4 GNSO PDP Subsequent procedures WT 5 16.5 Emoji Study Group (Alejandra) 17) Liaison Updates 17.1 GNSO Update (written updates) 17.2 ALAC update (written updates) 18) Next meetings (2019) Tentatively for 2019 January 17th February 14th March – Kobe (9-14 March) April 18th May 16 or 23rd June – Marrakech (24-27 June) July/August – 22 August September 19 October 17th November -Montreal (2-7 November) December 19th 19) AOB 20) Closure