Dear Councillors, All, The next Council meeting will be held today, Thursday 17 April 2025 at 21:00 UTC. Please find the calendar invite enclosed. Agenda for this meeting: See below, here<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...>, or the enclosed PDF. Best regards, Joke Braeken joke.braeken@icann.org<mailto:joke.braeken@icann.org> = = = Agenda ccNSO Council meeting 216 Thursday, 17 April 2025 (21:00 UTC) Table of contents Background and supporting documents<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> Agenda<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> ADMINISTRATIVE MATTERS<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 1. Welcome<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 2. Relevant Correspondence<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 3. Minutes & Action Items<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 4. Intermeeting Council Decisions (since meeting 215, March 2025)<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 5. Intermeeting Decisions Triage Committee<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> UPDATES<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 6. Update ECA, IFRT & CSC (written updates)<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 7. Update Working Groups (written updates)<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 8. Update Liaisons (written updates)<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 9. Update ccNSO Website redesign<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 10. Progress Board Consideration ccPDP4-IDN and ccPDP3-RM<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 12. Update Council 360 Review<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 13. Update Special Council election European region<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> ADMINISTRATIVE MATTERS & DECISIONS<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 14. Progress comments IANA Function Review Team’s Initial report<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 15. Effectiveness reviews ccNSO Working Groups and Committees<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 16. Appointment members or chairs/vice chairs to committees and working groups, if any<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> SUBSTANTIVE MATTERS & DECISIONS<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 17. Update “How we meet” process and next steps<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 18. Update and adoption letter Pilot Holistic Review (PHR) and Continuous Improvement Program (CIP) and next steps<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 19. Tentative block schedule ICANN83<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 20. Any Other Business (AOB)<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 21. Next Council Meetings<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> 22. Adjourn<https://docs.google.com/document/d/1Dw-4BuDFHcjpOQdSjYPba2BNU2WuXC_Z9HjHjj8o...> Background and supporting documents * Council workspace for this meeting: https://icann-community.atlassian.net/wiki/x/C4wlBg?atlOrigin=eyJpIjoiNTkxZT... * ccNSO correspondence: statements and responses: https://ccnso.icann.org/en/about/statements.htm Agenda ADMINISTRATIVE MATTERS 1. Welcome a. SOI updates Consult the ccNSO SOI Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> Complete the SOI template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Check the ccNSO Statements of Interest<https://community.icann.org/x/doAFEg> b. Meeting Quorum 2. Relevant Correspondence a. Request for clarification regarding the ICANN ccTLD retirement policy by Kim Davies | Vice President, IANA Services and President, Public Technical Identifiers. b. E-mail from the co-chairs of the Pilot Holistic Review c. Letter to ECA regarding the ccNSO appointment of Alejandra Reynoso to ECA d. Letter to Chair ICANN Board regarding Reviews 3. Minutes & Action Items a. Minutes Meeting 214 Circulated to the Council mailing list on 31 March 2025 b. Action Items Meeting 214 * Action item 214-01 - completed. See agenda item 12, meeting 216 Councillors are requested to complete the Council 360 review surveys by 3 March * Action item 214-02 - completed, overdue GRC is requested to draft a proposed Council comment on the Proposed Updates to the Operating Standards for Specific Reviews * Action item 214-03 - ongoing The ccNSO Secretariat and Peter Koch are requested to draft input for Council’s discussion and consideration, regarding input for the work by the RSS GWG. * Action Item 214-04 - completed Regarding the appointment of the members to IGLC and MPC, the secretariat is requested to inform the respective working groups and the secretariat is requested to publish this resolution as soon as possible on the ccNSO website. * Action Item 214-05 - completed The Secretariat is requested to inform the GRC that the review of the ccNSO Council Selection Process Guideline should include current practice when a Councillor or Councillor-elect changes affiliation. * Action Item 214-06 - completed, overdue The Secretariat is requested to send out meeting invites for a closed Council discussion, to discuss the next steps for the Councillor-elect who changed affiliation. c. Minutes Meeting 215 Circulated to Council on 2 April 2025 d. Action Items Meeting 215 * Action item 215-01 - completed. See agenda item 16, meeting 216 The current ccNSO appointees to the Customer Standing Committee jointly with the Chair will seek a qualified candidate to fulfill the role of alternate member. * Action item 215-02 - ongoing The Secretariat will take the necessary steps for a Council comment on the IFRT2 request for comments * Action item 215-03 - completed The Secretariat is requested to send a reminder with the links to the 360 degree review survey to the eligible Councillors. * Action item 215-04 - completed The Secretariat is requested to inform the ICANN secretary of the election of Alejandra Reynoso as ccNSO Council chair and post an announcement on the ccNSO Website. This resolution becomes effective upon publication. * Action item 215-05 - completed The Secretariat is requested to inform the ICANN secretary of the election of Biyi Oladipo and Jordan Carter as ccNSO Council vice chairs and post an announcement on the ccNSO Website. This resolution becomes effective upon publication. * Action item 215-06 - completed The Secretariat is requested to publish the resolution regarding the assignment of the Council Roles and Responsibilities and the overview on the ccNSO website as soon as possible. This resolution becomes effective upon publication. * Action item 215-07 - completed. See agenda item 15, meeting 216 The ccNSO Chair and secretariat are requested to develop a schedule and timeline for review of the various groups, after consulting the various committees and taking into account the workload to conduct a review and need for a review. The schedule and timeline are expected by meeting 216. See item 15 agenda of this meeting. * Action item 215-08 - completed The secretariat is requested to publish this resolution regarding the adoption of the Review Blueprint as soon as possible. This resolution becomes effective 7 days after publication. * Action item 215-09 - ongoing. See agenda item 15, meeting 216 The chair is requested to inform the various working groups about the Review Blueprint as soon as possible after the resolution becomes effective. * Action item 215-10 - completed The secretariat is requested to publish the resolution regarding the adoption of the timeline for the special Elections for the European region, and the appointment of the Council Election Process Manager as soon as possible. This resolution becomes effective 7 days after publication. * Action item 215-11 - completed The secretariat is also requested to publish the resolution regarding the appointment of members to various committees and/or working groups as soon as feasible. This resolution becomes effective upon publication. * Action item 215-12 - completed Molehe Wesi and Jodi Andersson, the ccNSO appointees to the ICANN discussion group, are requested to review the outcomes of the members' meeting session on “how we meet”. * Action item 215-13 - ongoing. pending discussion “How we meet” Initial Report ccNSO Council is requested to prepare a statement in response to the request for public comments on the “How we meet” process. * Action item 215-14 - completed. See agenda item 18, meeting 216 The Council drafting team and Secretariat are requested to prepare a draft letter to the ICANN Board by Council meeting 216, regarding the Pilot Holistic Review and related matters. * Action item 215-15 - completed The Council drafting team and Secretariat are requested to prepare a draft response to the request for clarification regarding the retirement policy by Council meeting 216. 4. Intermeeting Council Decisions (since meeting 215, March 2025) * Adoption letter of additional considerations for the selection of future appointees to the ccNSO Council to the NomCom * Adoption letter to clarify scope of trigger events retirement policy in response to questions Kim Davies, PTI * Adoption letter to Chair of ICANN Board re next steps Pilot Holistic Review and ATRT4 and other reviews 5. Intermeeting Decisions Triage Committee There were no intermeeting decisions by the ccNSO Triage Committee. UPDATES 6. Update ECA, IFRT & CSC (written updates) a. ECA: Rejection action ICANN’s FY 26-30 Strategic Plan The ccNSO Council has not received any rejection action petition. b. Searching a CSC Alternate: completed 7. Update Working Groups (written updates) a. ccPDP3-Review Mechanism - Dormant b. ccPDP4-IDN - Dormant c. DASC d. FIN2 WG e. GRC f. IGLC g. MPC h. OMC i. PGA WG j. SOPC k. Tech WG l. TLD-OPS SC m. Triage Committee n. UAC o. CIP-CCG p. Planning Prioritization Process group q. RZERC r. RSS GWG s. ICANN How We Meet Group 8. Update Liaisons (written updates) Written updates - if any - are published on the wiki space for this meeting. a. Update ccNSO Liaison to ALAC b. Update ccNSO Liaison to GNSO Council c. Update ccNSO Liaison to UASG 9. Update ccNSO Website redesign 10. Progress Board Consideration ccPDP4-IDN and ccPDP3-RM 11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat a. 1-on-1 ccNSO leadership & ICANN CEO & President 12. Update Council 360 Review 13. Update Special Council election European region ADMINISTRATIVE MATTERS & DECISIONS 14. Progress comments IANA Function Review Team’s Initial report 15. Effectiveness reviews ccNSO Working Groups and Committees a. Adoption Timelines reviews Background - the chair and secretariat were requested to propose a schedule for review of the ccNSO committees under assumption that the committees will continue their work over the next years. Draft Resolution Background Taking into account the need for regular review of the purpose of the committees and long-standing working groups, and the effectiveness and efficiency in which a group conducts its business to achieve its goals, the ccNSO Council adopted a standard methodology to conduct reviews. The Council also agreed that using the adopted method, all committees and long-standing working groups will need to be reviewed, however being mindful of the increase in workload, limitations in capacity, and added value of the reviews, the chair and secretariat propose the following schedule for reviews: Schedule reviews of committees: Committee / Working group Charter/Terms of Reference Start Date Planned closing date Actual Closing date Comment/Observations MPC https://ccnso.icann.org/en/workinggroups/charter-mpc-17nov22-en.pdf May 2025 Jul 2025 IGLC https://ccnso.icann.org/en/about/ccnso-draft-iglc-10mar22-en.pdf Sep 2025 Jan 2026 UAC https://ccnso.icann.org/en/workinggroups/uac-terms-reference-01jul23-en.pdf Feb 2026 Apr/May 2026 GRC https://ccnso.icann.org/workinggroups/charter-grc-22mar22-en.pdf Sep 2026 Jan 2027 TLD-Ops https://ccnso.icann.org/workinggroups/charter-tld-ops-standing-21sep17-en.pd... Feb 2027 May 2027 Tech WG https://ccnso.icann.org/en/workinggroups/tech-wg-charter-11jul22-en.pdf Sep 2027 Jan 2028 SOPC https://ccnso.icann.org/workinggroups/sopc-charter-18aug22-en.pdf Feb 2028 May 2028 OMC https://ccnso.icann.org/sites/default/files/field-attached/omc-tor-31may24-e... Sep 2028 Jan 2029 DASC Feb 2030 May 2030 Terms of Reference need to be updated to include results from 1st review. According to current terms DASC should be reviewed again in January 2027. Decision The ccNSO Council adopts the proposed schedule for reviews and requests its chair to inform the committees and working groups accordingly. The secretariat is requested to publish this resolution as soon as possible. The resolution becomes effective seven (7) days after publication b. Launch Review MPC Request to draft template MPC review using template, to be completed before meeting 217. 16. Appointment members or chairs/vice chairs to committees and working groups, if any Decision The ccNSO Council appoints the following people as: * Member IGLC: Pablo Rodriguez (.pr) * Member SOPC: Frank Ogochukwu (.ng) * Member UAC: Andrew Lewela (.ke), Frank Ogochukwu (.ng) * Members GRC: Erdem Bayrak (.tr), Francis Alaneme (.ng), Patrick Nyongeza Sungura (.tz), Nicholas Lisse (.na) * Members DASC: Vadim Mikhaylov (.ru), Francis Alaneme (.ng), Igor Mkrtumyan (.am), Khaled Khelifi (.tn), Landi Ahmed (.ke), Jake Vincet (.uk), Harsha Saparamadu (.lk), Peter Koch (.de) * Alternate CSC: Erwin Lansing (.dk) The secretariat is requested to inform the various working groups and committees and persons appointed and publish this resolution as soon as possible. This resolution becomes effective upon publication. SUBSTANTIVE MATTERS & DECISIONS 17. Update “How we meet” process and next steps 18. Update and adoption letter Pilot Holistic Review (PHR) and Continuous Improvement Program (CIP) and next steps Background 19. Tentative block schedule ICANN83 20. Any Other Business (AOB) 21. Next Council Meetings * 15 May 2025 | 12:00 UTC, Meeting 217 * 12 June 2025 | time TBC, Meeting 218 (ICANN83) * 17 July 2025 | 18:00 UTC, Meeting 219 * 21 August 2025 | 12:00 UTC (Meeting 220) * 18 September 2025 | 21:00 UTC (Meeting 221) * 30 October 2025 | time TBC, Meeting 222 (ICANN84) * 20 November 2025 | 12:00 UTC, Meeting 223 * 18 December 2025 | 18:00 UTC, Meeting 224 22. Adjourn