Dear all, Please find below the informal notes as taken during today’s ccNSO Council meeting (15 February 2018) Best regards, Joke Braeken 1) Welcome and Apologies we are not quorate yet. Meeting will start nonetheless. Remains to be seen if decisions need to be postponed. on audio only: Souleymane, Nigel, Barrack 2) Minutes and Actions minutes circulated on Friday. Deadline for review: end of this week. Not all action items completed yet. 3) Overview inter-meeting Council decisions - statement submitted on 02/02/18: draft Operating Standards - doc sent to NomCom with requirements for NomCom appointments - additional members appointed to PDP-ret and SOPC 4) Update & Discussion progress Work Track 5 Subsequent procedures (country and territory names Written update provided by Annebeth. Council sent its expectations to the WG. Response from the GNSO. Please review in prep for our meeting in San Juan. Hard to keep up with the pace. 5) ccNSO Travel Funding 5.1 Progress Guideline: ccNSO travel funding GRC decided the guideline is ready to be sent to the council. After council consultation, it will be sent to the community for review. 5.2 Number of ccNSO travel slots FY 19 Budget ccNSO submitted comments to the budget last year (17 slots for FY18). Draft budget FY19 mentions again 17 slots. is the number of slots adequate?As part of the general budget cuts, Tech Day participants will no longer be funded by GSE, was funding Eberhard to date. Expected is that the chair of the Tech WG is to be funded by the ccNSO in the future.Travel fund Commiitee members mentioned that there is a need for more slots. Nigel prefers to see funding for all ccNSO council members for all icann meetings. Suggestion to reduce the number of council members to 2 per region. Byron: we are covered as councillors. Who else do we think is important? We committed to a budget within ICANN (voluntary financial contributions), but do not manage to keep up to our committment. This reflects on this community. Travel funding is a direct expense. Are councillors denied funding? is this an actual issue, or a hypothetical one? yes, one instance where a council member requested funding but was not granted. 6) GDPR implications secretariat activities Implications of the GDPR on the calls for volunteers issued by the ccNSO Secretariat: we collect and process personal data. TLD-OPS: lots of personal data is collected there. New process: 1. secretariat to send out call for volunteers 2. volunteer approached: needs to provide consent. without explicit consent, the candidate cannot join/become a member. 7) Study Group Emoji: Adoption draft Terms of Reference ICANN61: Risks linked to the use of emoji in domain names will be addressed both at Tech Day and at the ccNSO Members Meeting (business/policy point of view) 8) Update SSR2 SO/AC leaders recently sent a letter to the review team. More communications are on the way (e.g. to Board, to the Board OEC) 9) Adoption revised Guideline: ccNSO Council Elections We are not quorate, so no decisions can be made. Guideline was put on hold. Discussions started with NomCom: placeholder, in case we need to remove a councillor appointed by NomCom. Decisions to be taken online, on the mailing list 10) Special Elections European Region Nigel will step down after the Panama meeting. 3 possible election scenarios. Assumption: we need to have a Q&A at one of the ICANN-meetings. - San Juan: not enough time to go through the whole process - Panama: voting in July. High holiday season in Europe - Barcelona: Q&A together with regular elections In August NomCom will appoint 2 council members To be discussed at a later occasion. 11) Approval updated membership application form References to ICANN bylaws and terminology adjusted. Please let us know quickly if there are any issues. Decision to be taken on the mailing list. 12) PDP Retirement next meeting postponed due to participation of members and staff at APTLD. One more meeting prior to San Juan. 13) CSC, RZERC and ECA related updates 13.1 CSC update (Byron) next meeting later today. Most recent PTI report received. Clean report, no issues from day to day operations point of view. Remedial action procedure process: CSC involved, PTI staff involved as well. ICANN legal had some comments, so the procedure is not nailed down yet. 13.2 RZERC update (placeholder) agreed on relevant procedural documents. Dormant at the moment. Concerns that some do not see this as a valuable addition to the general ICANN structure. Only structure not clearly described in the bylaws. 13.3 Empowered Community Administration update (placeholder) Rejection Action Guideline for review by council. SOPC is drafting feedback to the draft ICANN FY19 Operating Plan and Budget 13.4 CSC Charter review (Abdalla) CSC review Team will join the CSC call on initial discussion on initial draft, which will be published in time for ICANN61. Report includes amendments to the CSC charter. issue: 2 concurrent reviews: - CSC effectiveness review - IANA functions review 14) ICANN 61 14.1 ccNSO Council meetings Sunday: prep meeting with lunch, and council workshop (priorities, roles and responsabilities to be discussed) Council meeting on Wednesday afternoon. Alejandra presenting the ccNSO Block Schedule for ICANN61. 14.2 ICANN61 ccNSO Meetings Agenda 14.3 Topics meeting with ICANN Board 14.4 Topics meeting ccNSO- GAC 14.5 Topics meeting ccNSO-GNSO Councils 15) Council Updates 15.1 Chair Update 15.2 Vice-Chair Update 15.3 Councilors Update 15.4 Regional Organizations Update 15.5 Secretariat update - Margarita stepped down from ccNSO Meeting Strategy Review Team. no replacement needed 16) WG update 16.1 GRC update (Katrina) Guideline soon to be sent to the community for review. 2 webinars in 2 weeks to explain the Guideline Rejection Actions. Travel funding guideline, ccNSO internal review. Alejandra and Eduardo have stopped down from the GRC. currently 2 regions not represented on GRC: N-Am, AP 16.2 CCWG Auction Proceeds (Ching) update in written form 16.3 CCWG Internet Governance (Young Eum) update in written form 16.4 CCWG Accountability WS 2 update in written form 16.5 ccNSO Meeting Strategy review update in written form 17) Liaison Updates 17.1 GNSO Update 17.2 ALAC update 18) Next meeting 14 March - face to face, San Juan 19) AOB - Stephen raised the issue that we need to implement changes on the guideline for the board elections. informal taskforce on what would work better (e.g. candidates, election manager, few council members) what worked, where are changes needed? Report by Nomination Manager is a starting point for the changes needed. Katrina suggested to forward this to the GRC instead. Several options for due diligence background checks. internet and jurisdiction conference to be held in Ottawa in 2 weeks. spearheaded by Bertrand de la Chapelle. (topics: Domain names, trusted modifiers, trusted regime in the domain space with regards to notifications) Next year the 3rd and final conference will be held in Berlin next year. no binding activity, but topic of interest. By invite only. Output is publicly available. Remote Participation? Byron will inform council. 20) Closure Thank you all. Online decisions needed. Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org