Dear all, Please find included the agenda and draft resolutions for the upcoming Council meeting. Please note item 14 b discussion draft updated charter Triage Committee has been added to the agenda. For your reference the draft charter is included. In addition, strategy one-pager which be used in the workshop is included as well. Kind regards, Bart ------ Agenda and Draft resolutions ccNSO Council Meeting 180 24 February 2022, 21.00 UTC 1. Welcome and roll call 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) * Cover note chair GRC and chair subgroup to introduce Rules for consideration by Council (see item 10) and the proposed Final version of new Rules of the ccNSO. The cover note can be found here: https://ccnso.icann.org/en/about/grc-to-council-06feb22-en.pdf The Final version of the Internal Rules here: https://ccnso.icann.org/en/about/final-internal-rules-26jan22-en.pdf 1. Minutes & Action Items * Minutes Meeting 179: circulated and published: 18 February 2022 * Action items and To-do’s Action Item 179-01: Councilors are asked to complete the Doodle for the Community Trends Session - completed Action Item 179-02: GAC Liaison: Chair is requested to inform the Chair of the GAC accordingly - completed Action Item 179-03: Mentor Fellowship: The Secretariat of the ccNSO is requested to inform ICANN support staff of the Fellowship program accordingly - completed Action Item 179-04: IGLC Leadership: The Chair is requested to inform the IGLC of the appointment of Anneliese and Abdullah - completed Action Item 179-05: CSC Secretariat to inform RT of the appointment of Sean Copeland and subscription to mailing list - completed Action Item: 179-06 Secretariat to prepare outreach plan for ccNSO Rules vote- completed Action Item 179-07: Chair to inform ICANN org that the ccNSO agrees with forming a coordination group and ask GRC to appoint a representative - completed Action Item 179-08: Secretariat is requested to schedule the Council ICANN73 prep call - completed Action Item 179-09: Councilors to submit suggested topics via mailing list for the Q&A with ccTLD-related ICANN Board members - completed To-do: Chair to follow-up with WG/committees on charter reviews - Done To-do: DNS Abuse Ad Hoc group to submit Standing Committee ToR to Council for February meeting Done 1. Intermeeting Decisions (since meeting 179, January 2022) * Appointment David McAuley WS 2 Coordination Group * Appointment members IGLC & MPC Item 5-9 Updates and Q&A 1. Update ECA, CSC, and CSC Effectiveness Review(written updates) 1. Update WGs taken (written updates) * IGLC * SOPC * GRC * OISC * TLD-OPS * Technical WG * MPC * Triage Committee 1. Updates ccPDPs (written updates) * Update ccPDP3- Retirement * Update ccPDP3 - Review Mechanism * Update IDN ccPDP4 1. Update liaisons (written updates) * Update ALAC Liaison * Update GNSO Liaison 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat * Joint Strategic trend exercise Council and SOPC * Roundtable SO/AC Chairs (hybrid meetings and ad hoc group on prioritization) Item 10 - 18 for discussion or decision during the meeting 1. Adoption temporary Chair and Vice-Chair election procedure The Guideline ccNSO Council Roles and Responsibilities (https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil...) includes the procedure to select the Chair and Vice-Chair of the ccNSO. These procedures were not designed for a virtual meeting. It is proposed to follow the same procedure as last year (2021) For decision Draft Resolution Decision. The Guideline ccNSO Roles and Responsibilities includes among others a procedure for the selection of the Council Chair and Vice-Chairs. However, this procedure assumes that the selection process at in person meetings. The ccNSO Council meeting during ICANN73 is again virtual. For that reason the ccNSO Council adopts the extraordinary Chair and Vice-Chair selection procedure as proposed. The ccNSO Council requests the Guideline Review Committee to review the selection procedure and propose if necessary a procedure that would make the selection of the ccNSO Chair and Vice-Chair independent of the nature of the meeting ( virtual, hybrid or in-person) going forward. 1. Launch Roles and Responsibilities discussion For Information and Discussion 1. ccNSO & Universal Acceptance Deferred from previous call Recently the ccNSO was approached to appoint a liaison to the community Universal Acceptance Steering Group (UASG), see: The UASG requested the ccNSO Council to appoint a liaison: UASG leadership has reached out to ccNSO during ICANN71 for closer collaboration to support the work of ccNSO on UA. UASG leadership thanks ccNSO for a very positive and encouraging response. For better coordination on UA with ccNSO, UASG would like to request a UA liaison from ccNSO to UASG. UASG leadership will plan to meet regularly with the ccNSO’s nominee to learn on ccNSO’s plans for UA and discuss how UASG can help provide materials and other support. UASG leadership considers that a more regular communication through the liaison will help with the coordination and progress on UA. Going forward there are two issues that will need to be addressed: 1. What is the role of the ccNSO with respect to Universal Acceptance, if any? Does the relevant part of the ccTLD community expect the ccNSO to take on a role, and if so, which one. 2. Does the ccNSO Council want to appoint a liaison, if so should this be a Councillor or could this also be a ccTLD community member? Background material for information only: APTLD- White paper series no. 6 White paper Role of ccTLDs in achieving Universal Acceptance For Discussion 1. Change the Rules of the ccNSO: Council acceptance and next steps a. Council acceptance of proposed Rules For decision Draft Resolution Background In 2014 the Guideline Review Committee (GRC) was tasked to review the 2004 Rules of the ccNSO, after it had reviewed the Guidelines in place at the time. After completing its review and updating of relevant ccNSO Guidelines, including but not limited to introducing new Guidelines for the ccNSO as Decisional Participant, the GRC focused on the review and possible update of the 2004 ccNSO Rules. This review was necessary to take account of the evolution of the ccNSO since 2004: ● Growth of the ccNSO Membership from 38 on 1 March 2004 to 172 to date. ● The changed environment, such as but not limited to the introduction of IDNccTLDs in 2009, the transition of the IANA Stewardship in 2016 and the ccNSO becoming one of the Decisional Participants of ICANN’s Empowered Community ● The evolution of the governance of the ccNSO as demonstrated in conclusion of two Organizational Reviews and increase in documented procedures. The proposed new Rules are the result of extensive discussions and consultations at recent ccNSO Members meetings, starting with the ccNSO governance session during ICANN 69 when the GRC consulted the community to identify the issues with the current 2004 Rules. At subsequent ccNSO members meetings various proposals were discussed and refined, leading up to the ICANN72 meeting in November 2021, when the near final set of proposals were introduced to the community. In addition, and at various points during the process, the community was involved in the development of the proposals through a survey and consultative webinars and a comment period on the final proposal. To be adopted by the members, according to section 8, section 3, and section 5.3 of the 2004 Rules at least 50% of the ccNSO Members will have to cast their vote in the first round of voting and 66% of the votes cast need to support the new Rules. If the quorum is not met in the first round, this vote shall be invalid and a second round will start automatically 14 days after the first round was concluded. Decision In accordance with section 10.3(k) of the ICANN Bylaws, the ccNSO Council accepts the proposed Internal Rules of the ccNSO, Final version dated 27 January 2022 and submitted on 6 February 2022 to the ccNSO Council for adoption. The ccNSO Council notes that the proposed rules will become effective and replace the 2004 Rules of ccNSO upon adoption by the ccNSO Members in accordance with section 8 of the 2004 Rules of the ccNSO and publication of the Rules on the ccNSO website. The ccNSO Council wholeheartedly thanks the GRC and specifically its rules subgroup for their hard, thorough work and setting a new standard in the process for how the ccNSO man manage these hard issues in times of hardship like the current pandemic. b. Next Steps Under assumption the Council will support the updated Internal Rules, the following decisions are required: ● Approval of timeline for members vote ● Appointment of the voting process manager. For Decision Draft Resolution Decision The ccNSO Council appoints Joke Braeken of the ccNSO secretariat as Voting Process Manager to manage the electronic voting process on the new set of Rules for the ccNSO as accepted by the ccNSO Council at this meeting. In accordance with section 5.1.1 of the 2004 Rules of the ccNSO, the ccNSO Council launches the electronic vote by the ccNSO membership on the adoption of the new proposed Rules of the ccNSO. The electronic vote should start on Wednesday 23 March 2022 at 00.01 UTC and close on 6 April 2022 at 23.59 UTC. If less than 50% of the Members have casted their votes on 6 April 2022 at 23.59 UTC a second, final round should start on 21 April 2022 at 00.01 UTC and close on 5 May 2022 at 23.59 UTC. The Voting Process Manager is tasked to report the results of the first round on 7 April 2022 and if applicable the results of the second, final round on 6 May 2022. 1. Review of WG Charters and Terms Of Reference * Adoption Updated charter Guideline Review Committee For Decision Draft Resolution Decision The ccNSO Council adopts the updated charter of the ccNSO Guideline Review Committee. This decision becomes effective seven days after publication on the ccNSO website. The ccNSO secretariat is requested to publish the charter and include the effective date of the adoption and version number and inform the Guideline Reform Committee accordingly. * Introduction Terms of Reference Triage committee For discussion * Progress review of other Charters For Information 1. ccNSO and DNS Abuse: what should the ccNSO do? Next steps. The ad-hoc group ccNSO &DNS abuse has finalized the Roadmap to be introduced. In addition, the ad-hoc group has drafted the terms of reference for the DNS Abuse (Standing) Committee (DASC) and would like Council feed-back, if any, before presenting it to the community. For Discussion 1. ICANN73 Meetings * ccNSO Council * Prep meeting: Roles and responsibilities Councillors * Council meeting: Chair and Vice-Chair elections, Conclude Roles and Responsibilities, Adopt Roadmap ccNSO & DNS Abuse, adopt terms of Reference * Nomcom: 5 min at the start of the council meeting * Bilateral meetings * No joint ccNSO – GNSO meeting * ccNSO - GAC joint meeting (Tuesday 8 March 2022, Block 1) * PDP updates (ccPDP RM and IDN ccPDP) * DNS Abuse * Q&A session with ccNSO related Board members. * ccTLD relevant sessions * ccNSO webinar for newcomers: 23 February 2022 (13:30 UTC) * ccTLD news sessions * ccTLD News #1 - ICANN73 ccTLD News | Wed, 2 March 2022 (13 UTC) topics: Meet the members & Capacity building efforts by ccTLDs * ccTLD News #2 – Thu, 3 March 2022 (09:00 UTC) * Tech Day – Monday 7 March 2022 * ccNSO Members meetings * Governance session: * ccNSO & DNS Abuse Session * Plenary & other cross-community session(s) 1. Plenary session 1: Evolving the DNS Abuse Conversation: Maliciously Registered versus Compromised Domains 2. Plenary session 2: Moving Forward with the Global Public Interest Framework 3. ICANN org: Overview legislative initiatives with potential impact on DNS 1. Next Council Meetings * Meeting 181, March 5-10 – ICANN73 TBD, includes tentatively decision on ccNSO & DNS Abuse Roadmap, Chair and Vice-Chair election and assigning roles and responsibilities to Councillors * Meeting 182, April 21 – 12:00 UTC * Meeting 183, May 19 – 18:00 UTC * Meeting 184, June 13-16 – ICANN74 TBD * Meeting 185 July 21 – 12:00 UTC * Meeting 186, August 18 – 21:00 UTC * Meeting 187, September 17-22 – ICANN75 TBD * Meeting 188, October 20 – 12:00 UTC * Meeting 189, November 17 - 18:00 UTC * Meeting 190, December 15 – 12:00 UTC 1. AOB 1. Closure Council Workshop: What does Important mean for ccTLDs ? Start time: 22.15 UTC Purpose of the session is to define the goals of the ccNSO. This is a necessary step to start prioritization of work items. Organized by the Triage Committee. All attendees are welcome to participate.