Dear all, Please find included the agenda and background material to date for the upcoming Council call, 15 February 2018, noon UTC Kind regards, Bart Agenda and resolutions ccNSO Council Meeting 15 February 2018 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes 18 January 2018 meeting. Action items: to be updated closer to the meeting. Action Item 137-01: The ccNSO Council thanks its travel committee for its report, and request the GRC to take the results into account and finalize the draft travel guideline by the next Council meeting for adoption by Council. Ongoing Action Item 137-02: The Council requests the secretariat to inform the SOPC about the re-confirmation and sent out a call for volunteers as soon as possible. Completed Action Item 137-03: It is recommended by the ccNSO Council Chair to review the initial slate of candidates, possibly identify candidates and propose them for consideration. According to the Bylaws, the Chairs must agree of final roster but Chairs consult their respective communities for guidance. Ongoing Action Item 137-04: Following the discussion, the Chair is requested to propose a resolution for an on-line decision as soon as feasible (participation RDS/WHOIS). Ongoing Action Item 137-05: The Councilors to provide comment on-line by 25 January 2018 23.59 UTC. The Chair to propose final text for on-line adoption by 29 January 2018, 23.59 UTC. And submit the agreed upon Council Statement by 2 February 2018. (op standards specific reviews). Completed Action Item 137-06: The secretariat is requested to propose a timeline considering the results of today’s discussion on timing and inform the Council by 2 February 2018 to allow Council to take a decision, if any, by its next meeting. (special election EU). Completed Action Item 137-07: Councilors are asked to submit comments regarding NomCom requirement document by 21 January 2018 – after which time, the document will be submitted to the NomCom. Completed Action Item 137-08: The ccNSO Council Chair reminded Council to review the FAQ document provided by the GAC. Completed 3) Overview inter-meeting Council decisions Adoption ccNSO Statement on draft Operational Standards Submitted 2 February 2018. Adoption requirement document NomCom appointees to the ccNSO Council Appointment additional member PDP Retirement WG Appointment additional members SOPC 4) Update & Discussion progress Work Track 5 Subsequent procedures (country and territory names Update 5) ccNSO Travel Funding 5.1 Progress Guideline: ccNSO travel funding 5.2 Number of ccNSO travel slots FY 19 Budget For discussion The ccNSO was assigned 17 slots for FY 18, with note that additional slots should be discussed of general community consultation on travel funding ( see: https://www.icann.org/en/system/files/files/report-comments-fy18-budget-02ju... , page 35-37) According to draft budget, and despite leveling of funding the ccNSO is assigned 16 (regular) + 1 (Chair) travel slots. This is same number as FY 18. To date the general community consultation on travel funding has not yet taken place. Question for Travel Funding Committee: Is the number of slots adequate? Question: need for comment by ccNSO Council? 6) GDPR implications secretariat activities Informational To ensure timely compliance to GDPR, the sign-up process for WG and other activities will be adjusted. 7) Study Group Emoji: Adoption draft Terms of Reference For decision The Board requested the ccNSO to look into the use of Emoji as Second level domains as currently some ccTLDs allow registration (for example see: http://domainincite.com/22575-emojis-coming-to-another-cctld ). Related, is the need to ensure that the Fast Track Implementation Plan and the overall IDN ccTLD policy refer to the IDNA 2008 suite and its successor, to avoid misunderstanding about the use of Emoji. Following the Board request the Council asked the ccNSO secretariat to draft Terms of Reference for an Emoji Study Group. The suggestion is to defer the decision on call for volunteers to the face-to face meeting, after the presentations and discussions on the topic at Tech Day and de ccNSO Meeting days. 8) Update SSR 2 Informational 9) Adoption revised Guideline: ccNSO Council Elections For decision The Guideline: ccNSO Council Election has been waiting for adoption by the Council for quite some time. With the upcoming (regular and special) elections, opportunity to adopt, without interfering in ongoing election process. 10) Special Elections European Region Nigel Roberts indicated he will step down from his position as a Councillor in the course of 2018. His regular term would end in March 2020. As a result, the members in the EU region need to elect a new member to the ccNSO Council for the remainder of his period (until March 2020). Follow-up discussion meeting January 2018 on timing of election process: 3 scenarios and there implications 11) Approval updated membership application form For decision One of the recommendations following the 2017 Seat 12 Board Elections was to adjust the ccNSO membership application form to address issues that became apparent during the process. In addition the form needs to be updated to reflect the ICANN October 2016 Bylaws. 12) PDP Retirement Informational: Update progress 13) CSC, RZERC and ECA related updates 13.1 CSC update (Byron) 13.2 RZERC update (placeholder) 13.3 Empowered Community Administration update (placeholder) 13.4 CSC Charter review (Abdalla) 14) ICANN 61 14.1 ccNSO Council meetings Sunday, 11 March (Day 2) 12:15-13:30 – ccNSO Council Preparatory Meeting (lunch) 13:30-15:00 – ccNSO Council Workshop Work plan & Prioritization (for reference included mind map of activities) Roles and Responsibilities / Tasks of Councillors Monday, 12 March (Day 3) 12:15-13:30 – Joint ccNSO / GNSO Tuesday, 13 March (Day 4) 11:00-12:00 – Joint Board / ccNSO – Room TBD 15:15-16:15 – Joint ccNSO / GAC Wednesday, 14 March (Day 5) 17:00-18:30 – ccNSO Council Face to Face Meeting 14.2 ICANN61 ccNSO Meetings Agenda 14.3 Topics meeting with ICANN Board Communication ccNSO related Board decision to ccNSO: Timing, interpretation of decision, work load impact. 14.4 Topics meeting ccNSO- GAC Progress WT 5 & role of ccNSO, GAC in process FAQ : Role of agenda committee 15) Council Updates 15.1 Chair Update 15.2 Vice-Chair Update 15.3 Councilors Update 15.4 Regional Organizations Update 15.5 Secretariat update 16 WG update 16.1 GRC update (Katrina) 16.2 CCWG Auction Proceeds (Ching) 16.3 CCWG Internet Governance (Young Eum) 16.4 CCWG Accountability WS 2 16.5 ccNSO Meeting Strategy review 17) Liaison Updates 17.1 GNSO Update 17.2 ALAC update 18) Next meetings (2018) 14 March – face to face, San Juan 26 April – 18:00 UTC 24 May – 12:00 UTC 27 June – face to face, Panama City 23 August – 12:00 UTC (July and Aug combined) 20 September 18:00 UTC October – face to face, Barcelona (date tbd) 15 November – 11:00 UTC 13 December – 17:00 UTC 19) AOB 20) Closure