Chris, Being a newcomer, I may not understand the controversial part/s (:-) but I'm comfortable with your proposed response. Regards Vika Mpisane .za Domain Name Authority Tel: +27 11 275 0082 Fax:+27 11 234 5022 -----Original Message----- From: owner-ccnso-council@icann.org [mailto:owner-ccnso-council@icann.org] On Behalf Of Chris Disspain Sent: Monday, May 04, 2009 3:13 AM To: ccNSO Council Subject: [ccnso-council] FW: [ccnso-members] Advise Requested regarding Constituency Day All, Here is my proposed reply to Diane Schroeder. My apologies for the delay in getting this to you. It's fairly uncontroversial (I think) so unless anyone objects, I'll send it out to Diane tomorrow. Cheers Chris Disspain CEO - auDA au Domain Administration Ltd ceo@auda.org.au <mailto:ceo@auda.org.au> www.auda.org.au <http://www.auda.org.au/> 'Diane, I refer to your email and set out below the ccNSO Council's response to the 4 questions. 1. What is the goal of having the Board meet with a Supporting Organization, Constituency, or Advisory Committee during the ICANN meeting? In the case of the ccNSO, the Board usually meets with the ccNSO Council for breakfast on Wednesday morning. This serves 2 useful purposes; a) it is an opportunity for the 2 groups to get to know each other on an individual basis and b) when necessary it enables the Council to communicate specific messages to the Board as a whole and in person and enables Board members to ask questions (and vice versa). Whilst b) above may seem a more relevant goal for a joint meeting, the importance of a) should not be underestimated. Creating a 'relationship' between Board members and Council members is crucial to the operation of the ICANN model. 2. What is the best communication method between the Board and a Supporting Organization, Constituency or Advisory Committee during the ICANN meeting? The Council feels that the current communication methods work well given the logistical challenges of ICANN meetings. Currently the ccNSO and Board communicate by: a) face to face meeting between Board and Council as outlined above; b) attendance of certain Board members at the ccNSO members meeting (see below); and c) a session between ccNSO members and ICANN Chair and CEO. It is important that the ccNSO members have an opportunity to hear from the Chair and the CEO on issues that they consider to be relevant. Historically, this session has been at the beginning of the first day of the members' meeting and the input from the Chair and CEO often informs the discussions later in the meeting. 3. How much time is needed for effective communication with the Board? That depends entirely on the topics to be covered. Currently, the Board/Council breakfast is around 1 hour as is the ccNSO members/Chair and CEO session. Scheduling any more time may prove challenging. 4. Who of the Board should come to such meetings - the CEO & the Chair? A representative group of board members? All Board members? The meeting between Council and Board should be attended by as many Board members (and liaisons) as possible. Any Board member who wishes to attend any part of the ccNSO members meeting is welcome. It may be useful to have consistent Board representation throughout the 2 day members session to enable reporting to the Board as a whole. On the other hand it may be less resource intensive and just as effective to liaise with the ccNSO Chair prior to the meeting to identify those sessions that should be attended by Board representatives. The session between Chair/CEO and members should be attended by Chair and CEO together with those Board members who are available at the time and wish to be there.' From: owner-ccnso-members@icann.org [mailto:owner-ccnso-members@icann.org] On Behalf Of Gabriella Schittek Sent: Thursday, 5 March 2009 09:03 To: ccnso-members@icann.org Subject: [ccnso-members] Advise Requested regarding Constituency Day Dear all, The ICANN board would like to receive some input on the interaction with the board during ICANN meetings - see below. To the Supporting Organisations and Advisory Committees: The Board is interested in your views on the best ways for the Board and Supporting Organizations & Advisory Committees to interact at the ICANN international meetings. As the community grows and the issues become more complex, it has become a greater challenge to find a way to effectively and efficiently organise this interaction. In particular, the Board would like to come to a shared understanding of what Constituency Day should be, with a view to trying out different ways of interaction during the Constituency Day at next ICANN international meeting in Sydney.. At present the Constituency Day is organised as follows: the Board is divided up and a number of members are assigned to various constituencies for different amounts of time depending on the constituency. The idea behind this approach was to give the Board members an opportunity to listen to some of the constituency business, not just rely on the question and answer time with the Board. To prepare for the visit by the Board members, each constituency is asked to provide a list of topics that they would like to discuss with the Board. Some constituencies are better at providing this than others. Board Members are assigned to constituencies other than the one with which they are most familiar. In addition, the CEO and the Chair visit all constituencies. At the end of the day, after all the visits, the Board comes together and exchanges the views they have heard from the various groups. To assist in the discussion about the future of Constituency Day, the Board would like your thoughts on the following specific questions, by the end of April. 5. What is the goal of having the Board meet with a Supporting Organization, Constituency, or Advisory Committee during the ICANN meeting? 6. What is the best communication method between the Board and a Supporting Organization, Constituency or Advisory Committee during the ICANN meeting? 7. How much time is needed for effective communication with the Board? 8. Who of the Board should come to such meetings - the CEO & the Chair? A representative group of board members? All Board members? Thank you for your help in this process. Diane Schroeder Director of Board Support ICANN 4676 Admiralty Way, Ste. 330 Marina del Rey, CA 90292 +1-310-301-5827 (direct office) +1-310-823-9358 (main phone) +1-310-823-8649 (fax) +1-562-644-2524 (mobile) __________ Information from ESET NOD32 Antivirus, version of virus signature database 3981 (20090401) __________ The message was checked by ESET NOD32 Antivirus. http://www.eset.com No virus found in this incoming message. Checked by AVG - www.avg.com Version: 8.5.285 / Virus Database: 270.12.6/2084 - Release Date: 04/28/09 06:15:00