Dear all, Please find included the draft agenda meeting 216 and material re item 15 a of the agenda. Apologies for cross-posting Kind regards, Bart ------ ccNSO Council meeting 216 Thursday, 17 April 2025 (21:00 UTC) Draft Agenda Table of contents Background and supporting documents<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_dzzbg8bzm8d5> Agenda<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_3znysh7> ADMINISTRATIVE MATTERS<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_tyjcwt> 1. Welcome<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_3dy6vkm> 2. Relevant Correspondence<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_wg42ey2h941d> 3. Minutes & Action Items<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_idsta9ewho4u> 4. Intermeeting Council Decisions (since meeting 215, March 2025)<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_4d34og8> 5. Intermeeting Decisions Triage Committee<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_2s8eyo1> UPDATES<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_17dp8vu> 6. Update ECA, IFRT & CSC (written updates)<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_3rdcrjn> 7. Update Working Groups (written updates)<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_26in1rg> 8. Update Liaisons (written updates)<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_lnxbz9> 9. Update ccNSO Website redesign<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_35nkun2> 10. Progress Board Consideration ccPDP4-IDN and ccPDP3-RM<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_bpkoqzvy8bkc> 11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_9vdxxk3p6qe6> 12. Update Council 360 Review<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_c1xn3u65c5xd> 13. Update Special European region Council election<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_qxl4j0iljcrk> ADMINISTRATIVE MATTERS & DECISIONS<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_z337ya> 14. Review Timeline ccNSO Working Groups and Committees<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_hy3wa8kktu5> 15. Appointment members or chairs/vice chairs to committees and working groups, if any<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_pum9ojtivtjg> SUBSTANTIVE MATTERS & DECISIONS<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_v67sgj3idy5j> 16. Update “How we meet” process and next steps<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_63s2yqcs3v59> 17. Update Pilot Holistic Review (PHR) and Continuous Improvement Program (CIP) and next steps<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_xyfgcuubnmb> 18. Any Other Business (AOB)<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_ilfogd4zlgv8> 19. Next Council Meetings<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_sdm30prkdjjw> 20. Adjourn<applewebdata://B89BC47E-4DB4-4B38-B042-58B09F21519E#_myxg70bb4nsx> Background and supporting documents * Council workspace for this meeting: https://icann-community.atlassian.net/wiki/x/C4wlBg?atlOrigin=eyJpIjoiNTkxZT... * ccNSO correspondence: statements and responses: https://ccnso.icann.org/en/about/statements.htm Draft Agenda ADMINISTRATIVE MATTERS 1. Welcome * SOI updates * Meeting Quorum 2. Relevant Correspondence * Request for clarification regarding the ccTLD retirement policy (ccPDP3-RET) by Kim Davies, Vice President, IANA Services and President, Public Technical Identifiers. * E-mail from the co-chairs of the Pilot Holistic Review * ECA Informed of the appointment Alejandra Reynoso ccNSO appointee to ECA 3. Minutes & Action Items * Minutes Meeting 214 Circulated to the Council mailing list on 31 March 2025 * Action Items Meeting 214 * Action item 214-01 - ongoing Councillors are requested to complete the Council 360 review surveys by 3 March * Action item 214-02 - completed, overdue GRC is requested to draft a proposed Council comment on the Proposed Updates to the Operating Standards for Specific Reviews * Action item 214-03 - ongoing The ccNSO Secretariat and Peter Koch are requested to draft input for Council’s discussion and consideration, regarding input for the work by the RSS GWG. * Action Item 214-04 - completed Regarding the appointment of the members to IGLC and MPC, the secretariat is requested to inform the respective working groups and the secretariat is requested to publish this resolution as soon as possible on the ccNSO website. * Action Item 214-05 - completed The Secretariat is requested to inform the GRC that the review of the ccNSO Council Selection Process Guideline should include current practice when a Councillor or Councillor-elect changes affiliation. * Action Item 214-06 - completed, overdue The Secretariat is requested to send out meeting invites for a closed Council discussion, to discuss the next steps for the Councillor-elect who changed affiliation. * Minutes Meeting 215 Circulated to Council on 2 April 2025 * Action Items Meeting 215 * Action item 215-01 - ongoing The current ccNSO appointees to the Customer Standing Committee jointly with the Chair will seek a qualified candidate to fulfill the role of alternate member. * Action item 215-02 - ongoing The Secretariat will take the necessary steps for a Council comment on the IFRT2 request for comments * Action item 215-03 - completed The Secretariat is requested to send a reminder with the links to the 360 degree review survey to the eligible Councillors. * Action item 215-04 - completed The Secretariat is requested to inform the ICANN secretary of the election of Alejandra Reynoso as ccNSO Council chair and post an announcement on the ccNSO Website. This resolution becomes effective upon publication. * Action item 215-05 - completed The Secretariat is requested to inform the ICANN secretary of the election of Biyi Oladipo and Jordan Carter as ccNSO Council vice chairs and post an announcement on the ccNSO Website. This resolution becomes effective upon publication. * Action item 215-06 - completed The Secretariat is requested to publish the resolution regarding the assignment of the Council Roles and Responsibilities and the overview on the ccNSO website as soon as possible. This resolution becomes effective upon publication. * Action item 215-07 - completed The ccNSO Chair and secretariat are requested to develop a schedule and timeline for review of the various groups, after consulting the various committees and taking into account the workload to conduct a review and need for a review. The schedule and timeline are expected by meeting 216. See item 15 agenda of this meeting. * Action item 215-08 - completed The secretariat is requested to publish this resolution regarding the adoption of the Review Blueprint as soon as possible. This resolution becomes effective 7 days after publication. * Action item 215-09 - Pending decision under item 15 agenda meeting 216 The chair is requested to inform the various working groups about the Review Blueprint as soon as possible after the resolution becomes effective. * Action item 215-10 - completed The secretariat is requested to publish the resolution regarding the adoption of the timeline for the special Elections for the European region, and the appointment of the Council Election Process Manager as soon as possible. This resolution becomes effective 7 days after publication. * Action item 215-11 - completed The secretariat is also requested to publish the resolution regarding the appointment of members to various committees and/or working groups as soon as feasible. This resolution becomes effective upon publication. * Action item 215-12 - completed Molehe Wesi and Jodi Andersson, the ccNSO appointees to the ICANN discussion group, are requested to review the outcomes of the members' meeting session on “how we meet”. * Action item 215-13 - pending discussion “How we meet” Initial Report ccNSO Council is requested to prepare a statement in response to the request for public comments on the “How we meet” process. * Action item 215-14 - completed agenda item 18 The Council drafting team and Secretariat are requested to prepare a draft letter to the ICANN Board by Council meeting 216, regarding the Pilot Holistic Review and related matters. * Action item 215-15 - completed The Council drafting team and Secretariat are requested to prepare a draft response to the request for clarification regarding the retirement policy by Council meeting 216. 4. Intermeeting Council Decisions (since meeting 215, March 2025) * Adoption letter to clarify scope of trigger events retirement policy in response to questions Kim Davies, PTI 5. Intermeeting Decisions Triage Committee There were no intermeeting decisions by the ccNSO Triage Committee. UPDATES 6. Update ECA, IFRT & CSC (written updates) * ECA: Rejection action ICANN’s FY 26-30 Strategic Plan The ccNSO Council has not received any rejection action petition * Searching a CSC Alternate: ongoing 7. Update Working Groups (written updates) * ccPDP3-Review Mechanism - Dormant * ccPDP4-IDN - Dormant * DASC * FIN2 WG * GRC * IGLC * MPC * OMC * PGA WG * SOPC * Tech WG * TLD-OPS SC * Triage Committee * UAC * CIP-CCG * Planning Prioritization Process group * RZERC * RSS GWG * ICANN How We Meet Group 8. Update Liaisons (written updates) Written updates - if any - are published on the wiki space for this meeting. * Update ccNSO Liaison to ALAC * Update ccNSO Liaison to GNSO Council * Update ccNSO Liaison to UASG 9. Update ccNSO Website redesign 10. Progress Board Consideration ccPDP4-IDN and ccPDP3-RM 11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat * 1-on-1 ccNSO leadership & ICANN CEO & President 12. Update Council 360 Review 13. Update Special European region Council election ADMINISTRATIVE MATTERS & DECISIONS 14. Progress comments IANA Function Review Team’s Initial report 15. Effectiveness reviews ccNSO Working Groups and Committees a. Adoption Timelines reviews Background - the chair and secretariat were requested to propose a schedule for review of the ccNSO committees under assumption that the committees will continue their work over the next years. * Launch Review MPC Request to draft template MPC review using template, to be completed before meeting 217. 16. Appointment members or chairs/vice chairs to committees and working groups, if any Decision The ccNSO Council appoints the following people as: - Member IGLC: Pablo Rodriguez (.pr) - Member UAC: Andrew Lewela (.ke) - Members GRC: Ireti Chukwujama (.ng), Erdem Bayrak (.tr), Francis Alaneme (.ng), Patrick Nyongeza Sungura (.tz), Nicholas Lisse (.na) - Members DASC: Vadim Mikhaylov (.ru), Francis Alaneme (.ng), Igor Mkrtumyan (.am), Khaled Khelifi (.tn), Landi Ahmed (.ke), Jake Vincet (.uk), Harsha Saparamadu (.lk), Peter Koch (.de) - Erwin Lansing (.dk), Alternate CSC The secretariat is requested to inform the various working groups and committees and persons appointed and publish this resolution as soon as possible. This resolution becomes effective upon publication. SUBSTANTIVE MATTERS & DECISIONS 17. Update “How we meet” process and next steps 18. Update and adoption letter Pilot Holistic Review (PHR) and Continuous Improvement Program (CIP) and next steps Background 19. Tentative block schedule ICANN83 20. Any Other Business (AOB) 21. Next Council Meetings * 15 May 2025 | 12:00 UTC, Meeting 217 * 12 June 2025 | time TBC, Meeting 218 (ICANN83) * 17 July 2025 | 18:00 UTC, Meeting 219 * 21 August 2025 | 12:00 UTC (Meeting 220) * 18 September 2025 | 21:00 UTC (Meeting 221) * 30 October 2025 | time TBC, Meeting 222 (ICANN84) * 20 November 2025 | 12:00 UTC, Meeting 223 * 18 December 2025 | 18:00 UTC, Meeting 224 22. Adjourn