Dear all, Please find below the informal notes taken during today’s ccNSO Council meeting. NOTES 1. Welcome and Apologies live captioning deferred for now. Our thoughts are with those suffering from difficult circumstances due to natural disasters. 2. Minutes and Actions minutes were circulated. no comments received. Action items completed. FAQ by GAC underserved WG: all councillors are invited to verify the document. 3. Overview inter-meeting council decisions - participation in WT5 - adoption of final response (not "report", as erroneously stated) to the Board letter. Response was sent. ccNSO and SSAC remain available for a joint briefing, e.g. in Abu Dhabi. Someone from ccNSO approached SSAC members, and did not support the current response. This is against the ccNSO rules and procedures currently in place. 4. Update ccNSO Council Elections FY 2018 & nomination ICANN Board seat 12 Call for nominations for board seat 12 has been posted. remains open until 11 October. Call for nominations for the council start Tuesday 26 Sept. Closure 17 October 5. Continuation co-chairmanship CCWG Auction Proceeds Ching Ciao post ICANN60. later on the agenda Ching will provide an update on the CCWG new gTLD AP. Ching thanks for the support. no hard deadline, but still lots of work to complete. moved? Debbie seconded? Stephen Abstain? Ching All others are in favour. Young-eum signalled her agreement (apologised for this meeting) (Stephen mentioned that the SOP WG is an important WG, and encourages everyone to follow the work of this group.) 6. Adoption updated charter TLD-Ops Standing Committee all in favour. 7. Review NomCom appointment to ccNSO Council proposed to move this to the very end. Sensitive for Byron, so he can excuse himself if needed. Marita Moll is a Board member of his organisation. Byron will not speake nor vote on this issue. NomCom appointed a CIRA Board member (.ca), so now .ca has 2 ccNSO councillors. This is similar to what happened in 2008. NomCom appointee was employed by a ccTLD, not already respresented on the council. longstanding criteria are being violated: “To maintain the current balance the ccNSO Council strongly advises the Nominating Committee not to appoint members who are directly or indirectly associated with a ccTLD manager (either as a Board member, employee or advisor) nor Board member or employee of a Regional Organisation” The concern is aggravated by the additional fact that the relevant ccTLD manager is already represented on the ccNSO Council by a Member unanimously elected by ccNSO members from that particular region. Nigel suggest a letter to be written by the chair, not by entire council Debbie: elegibility criteria. their procedures are so vague, we should ask them to enhance the selection criteria. Stephen: 2012 guideline was requested by the then-chair of the NomCom. They requested guidance, we provided it. We should give the ccNSO chair the discretion to write a letter Peter: warning, we should be careful what we put in the letter. If we say the proposed appointment is unaccecptable to the ccNSO council, we would need to deny the appointee to participate in council meetings, votings etc. Make sure we do not have undesired consequences of our own words Katrina: we cannot refuse the appointment, but can address the process. Margarita: the ccNSO NomCom rep (1 seat) should fight to avoid similar situations in the future. 3 proposals: - entire council drafts a letter - chair drafts a letter - change wording: avoid "unacceptable to the ccNSO council" we have no legal position to deny, but the word "unacceptable" does not imply "accepting the appointment", since we have no authority there. Peter: we need to make clear that the way NomCom disregarded our previous advice creates problems. all in favour. We move forward with the draft. Katrina will send the draft out 8. Update response Board questions regarding EPSRP see earlier update in this agenda 9. Update PDP Progress not much progress since the last report to the council. Next meeting in a week from now. 10. Appointment volunteers Terms of reference ccNSO Review ICANN Meeting Strategy and Venue selection criteria Volunteers stepped forward: Margarita Valdes, Alejandra Reynoso, Jordan Carter, Mira (.id) and Giovanni Seppia moved: Demi seconded: Nigel against: none abstain: none all in favour 11. ICANN60: meeting agenda (Abu Dhabi) ccNSO Members Meeting Agenda. displayed in AC room. joint meetings with GAC and Board now confirmed. Some re-suffling was needed for the Wednesday schedule: separate sessions with council nominees and candidates for board seat 12. The Legal Session was deferred from ICANN60 to ICANN61, to allow for sufficient time for the consultation with the nominees and candidates. Peter (CENTR): you probably saw the news from .cat They are currently involved in something that crosses the junction between gTLDs and ccTLDs. Responsability for content is key here. Has a political background. The matter at hand is crucial to our industry. Could we offer them a slot? have reliable feedback on what is happening there? Alejandra: we could offer a slot during the ccTLD News Session. Ching proposes to discuss it during the joint meeting with the GNSO. Katrina suggest to mention it during the DNS Abuse session (cross-community session). Peter (.be): reserve some time to this at ICANN61. .CR has a similar issue, we could dedicate substantial time to this in Puerto Rico Nigel: .cat is a gTLD, but this could easily happen to a ccTLD, so it is of direct interest to us. Peter (.be): When is the council prep meeting? Bart: Sunday lunch time Katrina: council meeting itself is scheduled for Wednesday 1 November, 17.00 local time. ccNSO Cocktail. very expensive. most likely we will not have sufficient funds. Moreover, Steve Crocker's farewell party takes place on Tuesday. Most likely we will need to cancel the cocktail. topics for discussion with the Board: - scheduling joint session with the Board. - ICANN Board seat 12 cannot come from AP region. - NomCom appointments 12. CSC, RZERC and ECA update 12.1. CSC Service Levels: 100% for 3rd month in a row. Feedback to CSC charter review team (1-year mark passed), include suggestions on how SLA can be changed for minor adjustments, or finetuning of the matrix, without changing the contract. other updates: written. 12.3 ECA Update: ECA certified NomCom appoints to seats 7 and 8. No further work expected for a while. We now move to item number 7. 13. Council Updates none 14. WG updates CCWG-AP update: next call in an hour time. Xavier plans to explain how ICANN would evaluate projects, and community will be discussing on example projects that would be considered suitable for the fund 15. Liaison updates provided in written 16. Next meetings • Thursday 18 October, 18.00 UTC • Wednesday 1 November, 17.00 local time. 17. AOB broken links on the ccNSO (and ICANN?) website: the secretariat was notified of this. Stephen advised to turn this into an action item. Bart: are the broken links on the ccNSO website, or on the ICANN website? Secretariat is able to follow up on an ad-hoc basis, but not systematically. Council wiki: action items are listed there. Congratulations to Jaap Akkerhuis on his induction in the Internet Hall of Fame. Present to Steve Crocker. Any ideas? Peter (.be): portrait by Belgian artist. Peter will share a link. 18. Closure Thank you all. Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org