Dear all, Please find included updated agenda and draft resolutions for the upcoming Council meeting 19 November 2015. Following Byron’s yesterdays email the major change to the agenda is inclusion of new item 3.1. Discussion on letter of co-chairs CWG. The former items are renumbered to 3.2.and 3.3. Please note item 3.3 Timeline is included in annex of Item 3.3. 19 November decision making document. In addition to this change to the agenda I have included additional materials. Please note some of it was already send but has been renumbered to associate it with current item on the agenda ( in particular items related to item 3.1, 3.2 and 3.3). Kind regards, Bart —————————————— Draft Agenda and resolutions ccNSO Council Meeting 19 November 2015 1) Apologies 2) Minutes and Actions All actions are completed 3) Stewardship Transition and Accountability Processes 3.1. Request co-chairs CWG Stewardship to support role CWG to monitor Implementation (Lise Fuhr). Added to agenda, as a result of letter co-chairs CWG Stewardship. Letter is included in pack as item 3.1. Letter to chairs of chartering organisations CWG Stewardship. 3.2 Update CCWG Accountability (Becky Burr) Background material: Item 3.2. Dublin meeting summary • Explain Summary document 15 November • Explain if and where there is difference between what was discussed at the Dublin meeting and the essence of the recommendations • Outcome/results of the 18 November 2015 webinars. 3.3 Preparation Decision-making process on CWG and CCWG proposals (Byron Holland) Background material: Item 3.3 Decision making ccNSO on CCWG Proposal Item 3.3 Timeline Council decision ( this is included in Decision making document as well) Item 3.3. Summary Outreach efforts on CCWG Accountability 4) Internet Governance Update: Young Eum Lee, ccNSO appointed co-chair 5) Update ccNSO Council Elections Since August we have 3 Council elections running partly in parallel: - General Council Election: update included, by 19 November 23.59 UTC election will close. - Special Election LAC region: the replacement of Victor Abboud - Special Election NA Region: the replacement of Dotty Sparks de Blanc 5.1 Update General Council Election Currently there are Council elections in the EU and LAC regions. They started at 5 November at 00.01 UTC and close 19 November 23.59 UTC. 5.2 Adoption Election Report special election Latin American Caribbean Region. Alejandra Reynoso, was elected by LAC region to fill seat with term end March 2017. To close the election process Council needs to adopt the election report by Election Manager, which records the election events. Draft resolution The ccNSO Council adopts the Election Report for the Special Council Elections for the Latin American and Caribbean Region to replace Victor Abboud, and thanks Gabriella Schittek for her hard work as Special Election Process Manager. 5.3 Adoption Election Report special election North American Region. Stephen Deerhake, was elected by NA region to fill seat with term end March 2017. To close the election process Council needs to adopt the election report by Election Manager, which records the election events. Draft Resolution The ccNSO Council adopts the Election Report for the Council Special Council Elections for the North American Region to replace Dotty Sparks de Blanc, and thanks Gabriella Schittek for her hard work as Election Process Manager. 6) Appointment Stephen Deerhake member of the Tech WG Background: On behalf of Tech WG the chair of the Tech WG nominates Stephen Deerhake to become member of the WG. Council is informed that Roy Arends is no longer member, but he will stay on as observer. Draft Resolution The ccNSO Council appoints Stephen Deerhake (.as) as members of the Tech Working Group. The secretariat is requested to inform Stephen and the Tech WG and update the webpage and email list accordingly. 7) Appointment of Wafa Dahmani Zaafouri (.tn) and Hiro Hotta (.jp) as member of the EPSRP WG Background. Following the Council resolution of 24 September, the chair of the EPSRP WG, Giovanni Seppia, nominates two additional members for the WG: Wafa Dahmani Zaafouri (.tn) and Hiro Hotta (.jp). Council will be requested to appoint the members. Draft Resolution The ccNSO Council appoints Wafa Dahmani Zaafouri (.tn) and Hiro Hotta (.jp) as members of the Working Group Extended Process Similarity Review Panel. The secretariat is requested to inform the volunteers and WG members and update the webpage and email list accordingly. 8) Council Updates 8.1 Chair Update 8.2 Vice-Chairs Update 8.3 Councilors Update 8.4 Regional Organizations Update 8.5 Staff Update 9) WG updates 9.1 GRC (Guideline review committee) update. (Katrina Sataki) 9.2 CCWG Updates - Use of country and territory names. (Written update to be provided by Annebeth Lange and Paul Szyndler) 9.3 Program WG update. (Katrina Sataki) 9.4 FOI Advisory team update: (Keith Davidson) Other updates, if any 10) Liaison Updates Written updates 10.1 GNSO Liaison (Patrick Myles). Will be sent over next days, to take into account the GNSO Council later in the day on 19 November. 10.2 ALAC Liaison (Ron Sherwood). Included in pack 17 November 2015. 11) Work plan The Work plan is updated taking into account the results of Dublin meeting and special Council meeting. 12) Date of Next Meetings · 10 December 2015, noon UTC · Special Meeting: 23 September, noon UTC · 21 January 2015, noon UTC Staff is setting dates for next meetings starting in January 13) AOB 14) Adjourn