NOTES ccNSO Council meeting 213 Thursday, 16 January 2025 at 18:00 UTC 1. Welcome and roll call Welcome by Alejandra. Please add “councillor” to you zoom ID. makes it easier to track for voting purposes. Best wishes for the New Year Regarding the Board Seat 12 topic: no need for Nick to recuse himself. Just an update. Any AOB? none 1. Establish whether meeting is Quorate Claudia: No apologies received Aejandra: Peter Koch sent his apologies back in December Claudia: no Council members from Africa yet. Not yet quorate. 2. Update Statement of Interest Fill out the ccNSO Statement of Interest form: https://forms.gle/79Jw4wSnNhn5W4Z46<https://forms.gle/79Jw4wSnNhn5W4Z46>. Once processed by the Secretariat, you can check your SOI here: https://community.icann.org/x/doAFEg <https://community.icann.org/x/doAFEg>Read here the ccNSO SOI Guideline: https://ccnso.icann.org/sites/default/files/field-attached/ccnso-internal-pr... ADMINISTRATIVE MATTERS 2. Relevant Correspondence a. Notice to ECA on ccNSO approval Fundamental Bylaw Change (Article 4), to be discussed under item 6 3. Minutes & Action Items 1. Minutes Meeting 212: circulated 8 January 2025 No questions or comments. Adopted. 2. Action Items Action items ● Action Item 212-01 (Defer to February meeting) The ccNSO Secretariat is requested to include the IFR discussion as an agenda item for the January meeting (Meeting 213). ● Action Item 212-02 (Pending) The ccNSO Secretariat is requested to include the CWG discussion as an agenda item for the February meeting (Meeting 214). ● Action Item 212-03 (Completed) The ccNSO Secretariat is requested to include the confirmation of the participants to the 30 January meeting with the ccPDP3-RM Board Caucus as an agenda item for the 16 January Council meeting (Meeting 213). ● Action Item 212-04 (To be Completed after conclusion meeting 213) Assuming that the Caucus will provide an overview of the issues requiring further clarification prior to the 30 January meeting with the ccPDP3-RM Board Caucus, the ccNSO Secretariat is requested to organise an alignment meeting with members of the ccPDP3-RM drafting team. ● Action item 212-05 (Pending, reminder during meeting 213) To facilitate the transfer to ICANN's new Community Engagement System (CES) and to ensure that data is processed in compliance with applicable laws, Councillors are asked to create and maintain a personal ICANN Account, if they do not already have one. ● Action item 212-06 (Completed) The Secretariat is requested to publish the resolution regarding the approval to change Fundamental Bylaw Section 4.2 (reconsideration) and Section 4.3 (Independent Review Process for covered actions) to exclude disputes and claims pertaining to decisions regarding the Grant program. ● Action item 212-07 (Completed, see correspondence and item 6 on agenda) The Chair of the ccNSO Council is requested to inform the ECA as soon as possible after adoption of the resolution regarding the approval to change Fundamental Bylaw Section 4.2 (reconsideration) and Section 4.3 (Independent Review Process for covered actions) to exclude disputes and claims pertaining to decisions regarding the Grant program. ● Action item 212-08 (Completed) Regarding the appointment of the members to the various working groups and committees, the secretariat is requested to inform all volunteers and where appropriate, the committee or working group leadership teams and relevant ICANN staff, according to the designations in resolution 212-02. The secretariat is requested to publish this resolution as soon as possible on the ccNSO website. ● Action item 212-09 (Completed, see item 15 agenda Council meeting 213) The ccNSO Secretariat is requested to finalise the draft DASC Review Report by 13 December, and to share it with the DASC leadership team and DASC subgroup Chair, for their review and comments. The report should be finalised by 9 January 2025 (06:00 UTC), and be circulated to Council for adoption at meeting 213. ● Action item 212-10 (Completed) The ccNSO Secretariat is requested to schedule a ccNSO Council workshop before ICANN82 on the topic of increasing ccNSO capacity, and the related roadmap. The Secretariat is requested to invite both Councillor and leadership teams of the ccNSO Working Groups and Committees. Council is expected to report on progress and seek community feedback during the ICANN82 ccNSO Members Meeting. ● Action item 212-11 (Completed, see item 6 agenda) The ccNSO Guidelines Review Committee (GRC) is requested to prepare a draft response to the request for comments on the Continuous Improvement Program Framework. The draft response should be sent to Council for their review and adoption, noting that submissions close on 17 January 2025 (23:59 UTC). 4. Intermeeting Decisions (since meeting 212, December 2024) None 5. Intermeeting Decisions Triage Committee - ccNSO should appoint members to the Latin Script Diacritics Policy Development Process (PDP) Working Group (WG). ccPDP4 WG to be informed. No questions or comments UPDATES 6. Update ECA, IFRT & CSC (written updates) ECA: Approval Action Fundamental Bylaw ECA Observation: We as ccNSO were well in time. Some of the other Decisional Participants were very late (last date). Concern - as we ourselves do have some upcoming Fundamental Bylaw changes. We need to make sure we notify our colleagues in a timely manner, when we seek their ok. Very few meetings since the last Council meeting in December 7. Update Working Groups (written updates) a. ccPDP3-Review Mechanism - Dormant b. ccPDP4-IDN - Dormant c. DASC (no meeting since Council meeting 212) d. FIN2 WG e. GRC (no meeting since Council meeting 212) f. IGLC(no meeting since Council meeting 212) g. MPC (no meeting since Council meeting 212) h. OMC (no meeting since Council meeting 212) i. PGA WG (no meeting since Council meeting 212) j. SOPC (no meeting since Council meeting 212) k. Tech WG (no meeting since Council meeting 212) l. TLD-OPS SC (no meeting since Council meeting 212) m. Triage Committee (see item 5 above and to be discussed under item 18) n. UAC (no meeting since Council meeting 212) o. CIP-CCG (no meeting since Council meeting 212) p. Planning Prioritization Process group (no meeting since Council meeting 212) q. RZERC r. RSS GWG s. ICANN Meeting Strategy Group 8. Update Liaisons (written updates) a. Update ccNSO Liaison to ALAC b. Update ccNSO Liaison to GNSO Council c. Update ccNSO Liaison to UASG 9. Update ccNSO Website redesign The ICANN team has completed its wireframing. They need some feedback at a very detailed level. We have also been tasked to start developing and updating the content. 10. Progress ccPDP4-IDNs Board Consideration Bart: The caucus met before the break, to discuss the work scheme. The next meeting will be on 31 Jan. Staff is in the meanwhile reviewing the policy in terms of feasibility on implementation. It moves along nicely. 11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat Alejandra: * regarding the meeting strategy review group. Molehe and Jodi have been appointed, they will have an intense role. Weekly meetings. We will ask them to present the proposals at ICANN82 in Seattle. Final proposals will be circulated for public comments * We updated the council mailing list. Pavhana, New CEO APTLD, has been subscribed to the council mailing list. Her term starts in February, she will replace Leonid. * Update regarding the meeting with the Carib ccTLDs Pablo: reaching out to all ccTLDs. They might not be aware of ccNSO, or are a member but not actively involved. activating the region. * Leadership and new ICANN CEO will have a meeting. First one. Any comments or suggestions for discussion? Stephen mentioned he will think about it Bart: you are quorate now. Ali just joined. Alejandra: * 2024 achievements report is in progress. Waiting for feedback from the WG/C leaders. Once finalised, it will be sent to the community Any updates from Council members? None Anybody that wishes to discuss the IGF? Jordan: not directly impacting ccNSO. IGLC sessions were part of the dialogue there. Quite a big icann delegation. First public appearance by Kurtis on public stage. Good, strong intervention. There was also a meet and greet. Nick: Surprisingly good IGF meeting. Quite a few ccTLDs, strong ICANN contingent. Points of unity of interest. Motivation other i-star organisations. Last time we were unhappy with icann’s leadership re WSIS+20. We see a positive change in trajectory and approach. That was noted. There were not enough toilets. Ai-Chin: APTLD's new GM, Phavanhna, officially assumed the role on January 1. Leonid will serve as an advisor from March 1 to the end of May to support the transition. ADMINISTRATIVE MATTERS & DECISIONS 12. Continuous Improvement Framework & Pilot Holistic Review Introduction * Cross community group published high level framework for public comment, public comment closes tomorrow 17 January * At the latest Council meeting agreed to ask GRC to review and draft comments. * GRC discussed proposed framework of definition, Principles, Criteria and Indicators Sean: happy New Year. Link in agenda is broken. We drafted a response and support the definition of continuous improvement. Among others, we recommend flexible project lines. Link to public comment page: https://www.icann.org/en/public-comment/proceeding/continuous-improvement-pr... a. Input on CI framework in close collaboration with GRC: https://www.icann.org/en/public-comment/proceeding/continuous-improvement-pr... For discussion and decision Draft Resolution Background The ccNSO Council requested the Guideline Review Committee to ascertain whether a comment on the cross community group - continuous improvement program (CCG-CIP) proposed framework is warranted, and if so, to draft such a comment. The GRC has reviewed the framework and suggested making comments, and use this opportunity to inform the CCG-CIP, of the ccNSO efforts with respect to continuous improvement of the ccNSO and its approach. The GRC prepared a draft which was circulated to Council on 13 January. Decision The ccNSO Council supports the comments made and requests its chair to submit the comments to ICANN, on behalf of the Council and the GRC. This decision becomes effective upon publication. Any questions re resolution? None Sean: I abstain as is the norm for GRC-related matters Move? Pablo Second? Demi Resolution approved by all 2. Progress Pilot Holistic Review (PHR) Informational Chris: happy new year. Hope everyone is rested. The PHR team did a survey before Christmas, to see whether there is alignment on what a Pilot HR and HR should do. There is no alignment. Next week, we will discuss the areas where we are not aligned. Some people think that the recommendation could be “the ccnso should be restructured, and this is how it should happen”. Second problem. The role of the pilot is to set up a future holistic review. Given that the continuous improvement process development is still ongoing. The framework is out for comment. Another challenge: how much work can we do until the CIP has developed. We need to know how it should look like. Alejandra: should ccnso do sth? Chris: not yet. Good we commented on the CIP. i always use the ccTLDs and ccNSO as an example. The way the ccnso will run it, will be different from ALAC for instance. Status of the members is different. Function of the Council, and the way the council manages the work of the ccnso. For At Large, they will look at how RALO’s work. Alejandra: ok, i will keep this as a standing item 13. Adoption 2025 Council Election Process report For decision Draft Resolution Background The 3-year term of the following five members of the ccNSO Council will end by the end of ICANN79: ● Africa: Biyi Oladipo ● Asia Pacific: Jordan Carter ● Europe: Nick Wenban-Smith ● Latin America/Caribbean: Demi Getschko ● North America: Pablo Rodriguez After a call for nominations (from 1 October 2024 until 22 October 2024) the following persons were nominated and accepted their nominations in accordance with Article 10 of the Bylaws and as required under the relevant ccNSO Guideline (https://ccnso.icann.org/sites/default/files/field-attached/guideline-ccnso-c...): ● Africa: Biyi Oladipo ● Asia Pacific: Jordan Carter, Nguyen Thi Thu Thuy ● Europe: Nicklas Pousette ● Latin America/Caribbean: Diego Ernesto Luna Quevedo, Everton Teles Rodrigues ● North America: Pablo Rodriguez To select Councillors from the Asia/Australia/Pacific and Latin America/Caribbean elections were required in these regions. The elections were held from 27 November 2024 to 18 December 2024. and both met the required quorum threshold. No incidents were noted, which impacted the election process, the election manager did make some observations and related recommendations. Following the election the following persons were elected: ● Africa: Biyi Oladipo (.ng) ● Asia/Australia/Pacific: Jordan Carter (.au) ● Europe: Nicklas Pousette (.se) ● Latin America/Caribbean: Everton Teles Rodrigues (.br) ● North America: Pablo Rodriguez (.pr) Decision The ccNSO Council adopts the Council election report as proposed and included recommendations. The adoption of the report closes the 2025 Council Election Process. The Council congratulates Biyi, Jordan, Nicklas, Everton and Pablo with their election and wholeheartedly thanks Nguyen and Diego Ernesto for standing. The Council thanks Joke Braeken for her work as Election Process Manager. The GRC is requested to review the election Guideline, taking into account the recommendations from the Election Process Manager. The secretariat is requested to publish this resolution as soon as possible and to inform the GRC. This decision becomes effective upon publication. Joke: The 3-year term for five members of the ccNSO Council will end in March 2025, at the end of the ICANN82 Community Forum. The ccNSO opened a call for nominations to fill those seats. Elections were held in the November-December timeframe for those regions where there were more than one candidate (AP & LAC). The election report was submitted to Council for your review and considerations. No irregularities were observed regarding the Council nominations or the elections, for those regions where elections were needed. There are a number of observations in the report. They were added for transparency purposes, and were not raised or noted by members of the community. Observations: * Self-nominations & self-secondings * Eligibility to nominate ot second and guidance from council leadership for nom/sec by non-Representatives * Seconding 2 different candidates: recommendation to look into board seat 11&12 nomination guideline, which does provide guidance in that case Details regarding the vote outcomes and the progress over time of the incoming votes vs quorum were included in the report. Question on substance? none We have a resolution Mover? Olga Seconder? Wafa Jordan: Should I abstain as a candidate? Stephen: don’t see why Question regarding the resolution? None All in favour Congratulations to the newly elected Councillors, and to those who were re-elected. Alejandra: after election closed, and after our latest council meeting. We were informed that Nicklas is no longer employed by the .se ccTLD manager. We follow the regular procedure: if there is a change in affiliation, regarding participation in WG/C and also council. We are in touch with him. Normal procedure is that the ccTLD managers from the region will be asked if they support Nicklas to take his seat as their elected member in March 2025. No objection from .se as his former employer if he does so in his private capacity. 14. Update Board Seat 12 Nomination Process Informational Joke: nominations closed in September. Two candidates, Byron Holland and Nick Wenban-Smith, were nominated, seconded, and accepted their nominations before the deadline, as per the applicable rules. The outcome of the due diligence for both candidates is still pending. A Questions & Answers session with candidates took place during ICANN81. There will also be a virtual follow up of this Q&A on 4 February 2025 at 14:00 UTC. An election will be held starting on 4 February 2025 at 00:01 UTC. Alejandra: questions? none 15. Appointment members and chairs/vice chairs to committees and working groups, if any The ccNSO Council will need to appoint the following people as: 1. Chair and Vice-Chair 2nd Finance WG i. Alejandra Reynoso (ccNSO Councillor) to be appointed as chair ii. Biyi Oladipo (.ng) to be appointed as vice-chair Note: During the week additional names may be added Draft resolution Decision At the nomination of the second Finance WG, the ccNSO Council appoints Alejandra Reynoso (ccNSO Councillor) as chair and Biyi Oladipo (.ng) as vice-chair of the ccNSO second Finance WG. The secretariat is requested to inform the WG and publish this decision as soon as possible. This resolution becomes effective upon publication. Move? Demi Second? Stephen Any questions? none SUBSTANTIVE MATTERS & DECISIONS 16. Adoption Report DASC review and request DASC to implement recommendations For discussion and decision Draft Resolution Background The ccNSO DASC review team completed its work and has submitted its final report to Council. The main recommendations of the review team are: ● Continue DASC: The Review Team recommends Council continuation of the DNS Abuse Standing Committee. The Team notes that respondents overwhelmingly support the continuation of the working group. Exploring new goals, such as focusing on broader threats or expanding outreach to diverse communities, could enhance the group's future impact. ● New Focus: The DASC could come up with a flexible description to provide greater clarity and improve understanding for all stakeholders, however in doing so consider the need to explore new goals. Decision The ccNSO Council adopts the final report of the DASC review team, and thanks the team wholeheartedly for its timely and solid work. The ccNSO Council supports the recommendations of the review team and requests the DASC to review these recommendations and take appropriate action. The ccNSO Council requests the secretariat to inform the DASC accordingly and publish this resolution. This decision becomes effective seven (7) days after publication. Sean: thanks to Ai-chin and Molehe and Bart for working on the questions and the process. We did a mixed method. Questions to random people, questions to DASC leadership too. People wanted DASC to continue. Positive feedback, both the general questions and the more specific ones. Valuable for the ccTLDs. Well organised, the WG. It really met its objectives. Nick: thanks to all who participated. Both the leaders of the review team, and those who took time to be reviewed. Regarding the workload. There are many different WG. We are supposed to review them every couple of years. Requires time. We should do them quickly and efficiently. Exemplary template. Good experience from the perspective of the DASC leadership team. Any questions or comments? None Move? Olga Second? Ali Any questions regarding the resolution? None Sean: i will abstain Nick: I will abstain All in favour. Approved Alejandra: regarding what Nick said. The review was done in a short amount of time. Template as example for future reviews. Would the current members of the RT help the secretariat to document this process? Sean agrees. We should be mindful of the resources. Not too many reviews at the same time. Bart: let’s note this as a to-do, for the RT members and secretariat, to document the process and report back by the next meeting 17. Conversation with Board Caucus and staff regarding pending topics for clarification ccPDP3 Review Mechanism Follow-up discussion Council meeting 212. Preparing for the meeting. See note circulated for meeting 212. Alejandra raised some Observations: * We received the note from Becky before our December call and discussed it, including the reference to the interpretation of section 15 a of Annex B as requested and accepting our invitation to iron out any unclarities. * Becky indicated that prior to the meeting we will receive a note identifying the topics for discussion. * It is my understanding the caucus meets tomorrow, so I expect a note soon after and well before the meeting on 30 January. * We also received a note from Stephen that he disagrees with interpretation of section 15a of Annex B. However as said in my response, some may individually disagree with interpretation, but it is time to focus on meeting with caucus and staff * Proposal: * The Councillors on the response drafting team will meet with the Board caucus on 30 January. * To prepare for the meeting, the full drafting team will be invited next week to understand the topics that need further clarification and prepare. * After the meeting we (including the drafting team) will be debriefed by the Councillors attending the meeting on the 30th. * I suggest that Jordan, as vice chair of the council and member of the drafting team, be the spokesperson of the team meeting with the caucus. Stephen: I agree we need to focus on what is in front of us. When will the meeting be held. Bernard Turcotte should be invited as well. Alejandra: think i saw a placeholder for 20 UTC. Sent to council mailing list. No objections to invite Bernie. Jordan: Think the meeting is 18h UTC on 30 Jan Bart: there is a placeholder. The time is 20 UTC on the 30th of Jan. Conflict with DASC. Nick: yes, will ask some changes to Joke Jordan: i spoke with Becky at IGF. right person to lead us through this. Do you agree to take this forward? Councillors used green ticks 18. Next steps developing roadmap increasing capacity of ccNSO Follow-up and next steps Council workshop ICANN81. Background material: Notes from ICANN81 workshop, mapping of suggestions. Bart: triage committee looked at summary of the results. The virtual workshop will be held 23 jan. open to same invitees as the in person workshop at icann 81. This time, making things more action oriented. In preparation, i will circulate a doc with the questions and a brief outline of the session itself. Joke: 23 January 2025 | noon UTC, Council Workshop on resourcing, part 2 19. Block Schedule ICANN82 Proposed ICANN82 block schedule, still a draft, but hopefully stable. You already saw this in December. There is news from the joint session between ccnso and GAC. Sean: interaction with Ian, GAC liaison counterpart. Suggestion to have an interactive session. Speed-dating style. Alejandra: GAC is interested in PGA updates, and in understanding the diversity of ccTLD models. They are interested in having a different type of session, not just having updates. We will start with the PGA update, but then continue with a more interactive session. “Speed dating” in corners of the room. Learn more about the different cctld models. 2 rounds. Bart: We will have a ccnso cocktail on Tue evening, sponsored by GoDaddy. No sessions during block 1 on Wednesday. Joke: Read more about the ccNSO at ICANN82: https://community.icann.org/x/EoCRG 20. AOB Alejandra: 360 review is due. Next week, you will get the decision for the timeline in your inbox. Once the timeline has been approved, the review will start. 21. Next Council Meetings ● 23 January 2025 | noon UTC, Council Workshop on resourcing, part 2 ● 13 February 2025 | 12:00 UTC, Meeting 214 ● 9 March 2025 | Block 2, Council Working session ● 13 March 2025 | time TBC, Meeting 215 (ICANN82) ● 17 April 2025 | 21:00 UTC, Meeting 216 ● 15 May 2025 | 12:00 UTC, Meeting 217 ● 12 June 2025 | time TBC, Meeting 218 (ICANN83) ● 17 July 2025 | 18:00 UTC, Meeting 219 ● 21 August 2025 | 12:00 UTC (Meeting 220) ● 18 September 2025 | 21:00 UTC (Meeting 221) ● 30 October 2025 | time TBC, Meeting 222 (ICANN84) ● 20 November 2025 | 12:00 UTC, Meeting 223 ● 18 December 2025 | 18:00 UTC, Meeting 224 22. Adjourn Thank you all. Have a fruitful 2025 Joke Braeken joke.braeken@icann.org<mailto:joke.braeken@icann.org> Read more about the ccNSO at ICANN82: https://community.icann.org/x/EoCRG