Election Procedure to Elect an ICANN Director Date: 15 Sep 2011 At its meeting on the 26 June 2003 the ICANN Board adopted the amendments to the bylaws http://www.icann.org/general/archive-bylaws/bylaws-26jun03.htm#IX under resolution 03.106 Bylaw Article IX - section 3.9 http://www.icann.org/general/bylaws.htm#IX which states: "The ccNSO Council shall make selections to fill Seats 11 and 12 on the Board by written ballot or by action at a meeting; any such selection must have affirmative votes of a majority of all the members of the ccNSO Council then in office. Notification of the ccNSO Council's selections shall be given by the ccNSO Council Chair in writing to the ICANN Secretary, consistent with Article VI, Sections 8(4) http://www.icann.org/general/bylaws.htm#VI-8.4 and 12(1) http://www.icann.org/general/bylaws.htm#VI-12.1 ." The ccNSO Council and ccNSO members have decided that before making the nomination of a Director, the ccNSO members shall be entitled to vote for the nominee they would like to see on the ICANN Board. Summary Only ccNSO members will be eligible http://www.icann.org/general/bylaws.htm#IX-4.2 to nominate or second a candidate for seat 12 on the ICANN Board. Only ccNSO members will be eligible http://www.icann.org/en/general/bylaws.htm#IX to vote in the election of a candidate. Nominations may be made by a member and seconded by a member. Voting will be by secret email ballot, that is, the ballot is identified only by a code and not by a name. The email voting will be ratified by the Election Manager. An electoral list will be published. TIMELINE * 15 September 2011: Nominations period starts. * 6 October 2011: Nominations Process closes * 13 October 2011: Acceptance of Nomination by Candidate. Announcement of nominees. If there are two or more candidates, an election will be held. Candidates are invited to submit mission statements. * 25 October 2011: End of period for submitting mission statements; Public Q&A session at ccNSO members meeting * 26 October 2011: If only one candidate: Approval of nominee by ccNSO Council; If elections needed: * 10 November 2011: Call for votes, ballots issued * 24 November 2011: Closure of voting * 1 December 2011 (latest): Announcement of election results In any ties, run off elections announced (timeline to be defined) Call for Nominations Open: 15th September 2011 at 00:00 UTC Close: 6th October 2011 at 00:00 UTC For other places see world clock http://www.timeanddate.com/worldclock/full.html Nominations should be sent by email to the Election Manager at the following email address: ccnso-boardnominations@icann.org, in the form described in the Call for Nominations. Archives to be found at: http://forum.icann.org/lists/ccnso-boardnominations Each member can nominate one candidate for seat 12 on the ICANN Board and each member can second one candidate. In order to nominate or second a candidate, a member must be a member of the ccNSO by the 15th September 2011. Nomination procedures with timeline, template, email for posting and URL of archives of nominations will be posted. The Election Manager shall confirm the list of the Nominees before the voting period starts. Procedure for Voting by the ccNSO Members Each member will be entitled to vote for up to one candidate. Section 2(3) of Article VI of the Bylaws states "In carrying out their responsibilities to fill Seats 9 through 14, the Supporting Organizations shall seek to ensure that the ICANN Board is composed of members that in the aggregate display diversity in geography, culture, skills, experience, and perspective, by applying the criteria set forth in Section 3 of this Article http://www.icann.org/general/bylaws.htm#VI-3 . At any given time, no two Directors selected by a Supporting Organization shall be citizens of the same country or of countries located in the same Geographic Region." The candidate that receives the highest number of votes from members will be nominated by the Council to the ICANN Board. Voting Period and Method The ccNSO members will vote by email Voting will open: 10 November 2011, at 00:00 UTC Voting will close: 24 November 2011, at 00:00 UTC For other places see world clock http://www.timeanddate.com/worldclock/full.html . The full record of the number of votes will be published at the end of selection process. Results The election results will be announced by the Election Manager.