NOTES | ccNSO Council 185 | 21 July 2022 (noon UTC) 1. Welcome and roll call Welcome by Alejandra Wiki: https://community.icann.org/display/ccNSOCWS/21+July+2022+-+12%3A00+UTC 2. Relevant Correspondence https://ccnso.icann.org/en/about/statements.htm 3. Minutes & Action Items a. Minutes Meeting 184 transcript on ICANN74 schedule b. Action items and To-do’s All completed. one item ongoing: update membership application form. Otherwise items addressed during today’s meeting. Call for nominations for Council are planned for, to be executed in September 4. Intermeeting Decisions (since meeting 184, 16 June 2022) No intersessional decisions Item 5-9 Updates and Q&A 5. Update ECA, CSC, CSC RT (written updates) https://docs.google.com/document/d/1_2XTAtkh_o3X8I5KonyVM8w80xDToDGH5ZiVo41o... This document serves as background to item 5-9 on the agenda of the upcoming ccNSO Council meeting 185, held on Thursday, 21 July 2022 at noon UTC. The document is sent to the ccNSO Council mailing list, ahead of every council meeting: This allows the ccNSO Council to remain informed about the current status and next steps of the various committees and working groups. Updates are provided in written format ahead of every ccNSO Council meeting, to allow sufficient time for discussions during the Council meeting itself. For previous updates, go to https://community.icann.org/x/4QciCw 6. Update WGs (written updates) a. IGLC b. SOPC c. GRC (see item 15 and 16) d. OISC e. TLD-OPS f. DASC g. Technical WG (see item 10) h. MPC (see item 18) i. Triage Committee (see item 14) j. CWG WS 2 Recommendations Implementation k. IRP panel selection 7. Updates ccPDPs (written updates) a. Update ccPDP3 - Review Mechanism b. Update IDN ccPDP4 8. Update liaisons (written updates) a. Update ALAC Liaison b. Update GNSO Liaison Sebastien: agreed to postpone our ccNSO-GNSO bilateral until ICANN76. Alejandra: yes, item on agenda later today. 9. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Chair update planning call for ICANN75. second call later today, after the Council meeting. Discussion on block schedule, health & safety requirements, plenary session planning. Roundtable for ICANN75 being planned. 2 parts: one remote, and one in KL. Item 10 - 20 for discussion or decision during the meeting 10. Update Charters, Terms of Reference standing item on Council meeting agenda, until all ToR and Charters have been updated. Tech WG updated its charter. Main updates: scope, admin clarifications on appointment chairs and co-chairs and reference to membership on website. Questions? none Mover? Pablo Seconder? Stephen Questions regarding the resolution? None Vote: all in favour Stephen as Liaison to Tech WG thanks all for the support 11. Appointments to Working Groups and Committees Gather all WG/C appointments, to increase efficiency * Segun Akano (GRC Vice Chair) * Brett Carr (tech WG member) * Eberhard Lisse (Chair Tech WG for 3 years) * Jacques Latour (Vice Chair Tech WG for 1 year) * Ondrej Filip (Vice Chair Tech WG for 2 years) Questions? none Mover? missing from notes Seconder? missing from notes Questions regarding the resolution? none Vote: all in favour Do you like the new way of appointing members? joined in one resolution? positive feedback from Councillors Jordan: good way to go, if it is not controversial. 12. Update ccNSO Membership Grouping 2 decisions under the same category * end ccnso membership of the former ccTLD manager for .by following a transfer to a new ccTLD manager * approval membership application by ccTLD manager from .gw Questions? none Mover? Pablo Seconder? Sean Questions regarding the resolution? none Vote: all in favour 13. Exclusion of ccTLD policy related matters from ICANN Reconsideration and Independent Review Processes Stephen Deerhake, Chair ccPDP3-RM, about the question from ICANN Legal in April’s report on progress on Review Mechanism WG. In June, Patricio Poblete, in his capacity as chair of the ICANN Board Ad Hoc Group, mentioned this as an issue that needs to be addressed to get the retirement policy adopted by the Board. To resolve this issue we decided to write a letter with our suggestions. Council completed its draft of the letter. Questions? none Mover? Stephen Seconder? Jenifer Questions regarding the resolution? none Vote: all in favour Patricio: update from Board Ad Hoc WG. Since the last update to council, the ad hoc group met once. open items were addressed. all issues resolved, but one caveat. The carve-out isse was still pending. But this Council letter cleared that issue. Happy about that. Staff was asked to draft the draft Board Paper and the Board resolution, which includes the rationale. Glad to report that both drafts are ready and being distributed to the ad hoc group. The group meets tomorrow, so the docs are timely. Patricio will inform the Ad Hoc group about today’s resolution. That was the final open point. We will discuss the next steps for this to go to the full Board. Does not expect this will take long. Next week we will have another meeting, closing the discussions and have the final version of the papers ready. Timeline for near future. Board and support staff will take a 3-week break. Bringing it to Board before the break is unlikely. The letter you just approved is answering a question from April by icann legal. things take time. First opportunity will be after the break, and I expect it to be approved by the Board at the very latest during ICANN75. Stephen: thanks to Patricio for this update. apologies for what was said to him at ICANN74. we are getting the result we want, but it took longer than expected. We are pleased to hear where things are going. thanks also for the ad hoc committee on your work Alejandra and Patricio: thanks 14. Update Triage Committee. Work plan FY 23-25 Jordan: work plan for 23-25. Triage had advice for the council to consider on what the top priorities are. Triage Committee met this week. The proposed high priority areas are: * ccPDP3 - Retirement and Review Mechanism * ccPDP4 - IDNs * DNS Abuse The Triage Committee will continue the work of prioritising the work plan, and an update will be provided to Council. The Committee will aim to meet alongside the ICANN 75 meeting to consider its work to date, and develop its monitoring and reporting approach to keeping Council up to date with progress against the plan. 15. Change of 2022 Rules to reflect amendment of Article 10 and Annex B to include IDN ccTLDs in the ccNSO GRC provided a summary during ICANN74. next work items are: seek feedback from the community, before Council approves the rules. Call for membership vote at ICANN75 Questions? none Mover? Jordan Seconder? Pablo Questions regarding the resolution? none Vote: all in favour 16. Amendment of Guidelines: 1) ccNSO Board Seat 11 and 12 Nomination Process 2) Council Election process. both need updating due to changes in the ICANN bylaws Council requests the secretariat to inform council asap about the next steps, regarding the adoption of the guidelines. 17. Update repository ccNSO related changes ICANN Bylaws Bart: not yet completed. will circulate it tomorrow to Council to reflect the latest change. IRP carve-out was already included some years ago in the repository. update terminology only for informational purposes, no decision needed. 18. ICANN75 Meetings Kim shares draft block schedule Alejandra: some sessions will have live interpretation Question regarding languages: FR/ES/AR or just 2? This is a pilot project for the next 3 meetings. good measurement needed to evaluate the pilot. Pablo: FR/ES. Add AR as a 3rd language, if we are in a relevant region Javier and Stephen: agree Sebastien: FR/ES translations. No English translations? Alejandra: live interpretation. EN/FR/ES Should hopefully increase participation (level and engagement) Joke: participants are able to select the language they will speak or listen to Kim: via Zoom Alejandra: we will start with EN/FR/ES for ICANN75. Agree? Council agrees. Re-evaluate afterwards Stephen: Can we survey the Community about this issue? a. ccNSO Council ICANN75 will be held in Kuala Lumpur, in UTC +8 Block 1: 01:00-02:00 UTC Block 5: 08:30-09:30 UTC i.Prep meeting (Sunday morning 18 September 2022, block 1) ii.Tentatively: Council Workshop, Sunday 18 September 2022, block 2) iii.Council meeting (Thursday 22 September 2022, block 3, TBC’ed) Jordan: blacked out yellow box is ccnso cocktail? Alejandra: yes. arrangements are not final yet. we will update you once they are Kim: update to community will follow. Alejandra refers to request by Giovanni to have a slot on the MSM updates, methodology etc. with ccTLD community. interactive session. As you can see from the block schedule, we are at top capacity Bart: multistakeholder model implementation. discussions with other SO/ACs at ICANN75, so we cannot defer to ICANN76 Council agrees to ask for a webinar with Giovanni’s team prior to ICANN75. Irina: interactivity is hard during a webinar. We could perhaps overlap with another session? e.g. geopolitical forum, do not be strict in refusing him yet. Alejandra: ensure good participation. risk if we overlap b. Bilateral meetings i.Joint ccNSO – GAC meeting, Tuesday 20 September 2022, block 3 Proposed Topics: * DNS Abuse * Presentation of proposed review Mechanism * Progress ccPDP4 Stephen: GAC does not have a representative in ccPDP3-RM. How much time do I have for the ccPDP3-update? Alejandra: no details yet. but there will be prep to ensure fair opportunity for all to share. session has a total duration of 75 min. Stephen: 15 min would be enough. Alejandra: no problem ii. ccNSO- ICANN Board Wednesday 21 September, block 1 (TBC’ed) Request to submit our topics no later than Friday 9 September 2022. Stephen: The Important role of ccTLDs. awareness increasing by other board members. the more board members the better Jordan: be clear about what we want to achieve with the session. full board: no open exchange, a lot of prep and scripting. the board is not engaging as a group in the on-the-stage setting. but not against the idea. but we might need a more intensive discussion. first 10 min to re-present the role of the ccNSO and ccTLDs. There are benefits to that. Tatiana: scripted meetings. but changed trends in the last couple of years. ask for non-scripted frank ideas. good idea to talk about their awareness in this space. Meeting with the full board is a good idea. Alejandra: let’s do a poll option 1: session with only ccTLD-related ICANN board members (Katrina, Patricio, Becky, Danko etc) 1 green tick option 2: full Board more green ticks Topic from the Board: “What collaborative actions should the Community, Board and Org be undertaking to further progress achieving our strategic priorities?” They requested us to submit our topics by 9 September. Alejandra invites all to share suggestions to the mailing list. Stephen: Board’s selective adherence to the bylaws Tatiana: question might benefit from refinement Alejandra: let’s discuss internally first Jordan: I have one - how can we start streamlining and simplifying how ICANN works, reversing the trend of rising complexity and slowness c. ccTLD relevant sessions i.ccNSO webinar for newcomers, date tbd’ed ii. Tech Day – Monday 19 September 2022 iii. ccNSO Members meetings 1. Policy update ccPDP3, Tuesday 20 September, block 1 2. ccTLD News Session 1 , Tuesday 20 September block 2 on geographical indicators (see mentioning at ICANN74 geopolitical forum) 3. Governance session, Tuesday20 September block 4 4. ccNSO & Universal Acceptance, Wednesday 21 September block 2 or Block 3. similar to ICANN73 DNS abuse session, on the role of the ccNSO. 5. ccTLD News Session 2 (General session), Wednesday 21 September 2022, block 3 or block 5. 6. Tentatively IANA, CSC, and PTI Board update, Wednesday 21 September 2022, block 4 (TBC’ed) Kim: networking event not yet confirmed. Chris confirmed that IdentityDigital (previously Donuts) will be sponsoring and hosting the event. Not an exclusive events to ccTLDs. Attendance cap. More on RSVP will be shared in coming weeks. iv. WG Meetings: 1. ccPDP 3 Review Mechanism WG: 2. a. Sunday 18 (tentatively) and b. Thursday 22 September 2022 (review input and feed-back received) 3. ccPDP4 WG meeting 4. SOPC 5. DASC 6. IGLC v. Plenary & other cross-community session(s) 1. Plenary session 1: TBC’ed (Call after this one) 2. Q&A ICANN Executives 3. ICANN org: Geopolitical session (Thursday 22 September, block 4) 19. Next Council Meetings · Meeting 186, August 18 – 21:00 UTC · Meeting 187, September 22 , block 4 – ICANN75 TBD · Meeting 188, October 20 – 12:00 UTC · Meeting 189, November 17 - 18:00 UTC · Meeting 190, December 15 – 12:00 UTC 20. AOB Alejandra refers that she will leave .gt and will join Gransy, an ICANN accredited registrar. The news was shared with the LAC ccTLD managers they expressed their support for the remainder of her term, potential future terms too. Both former/current and new employer agree with Alejandra continuing on this role as ccNSO Chair Jordan: my second week at .au 21. Closure thank you all. Joke Braeken joke.braeken@icann.org