Dear all, Please find included the draft agenda and first batch of background material: Draft Guideline Letter from ICANN’s CTO on Emoji Notes from the call between ICANN’s CEO and Chair and vice-Chairs of the ccNSO Kind regards, Bart Agenda and resolutions ccNSO Council Meeting 24 May 2018, 12.00 (noon) UTC 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes from 26 April 2018 were circulated on 15 May to Council. Action Item 141-01: Councilors are asked to volunteer to organize session on increasing participation or to put forward ideas. Call for volunteers was send to the Council list, with only one volunteer Action Item 141-02: Follow up with the TLD-OPS Committee and Tech working group on their involvement in these sessions. Completed Action Item 141-03: Email to the community asking for suggestions on what to include in the disaster recovery session [and active involvement from the Programme Working Group] Completed Action Item 141-04: Secretariat to send out call for volunteers for study group on use of emoji as top-level domain and to inform ICANN and SSAC. Completed Action Item 141-05: A small group will need to be established who understand the CSC process to liaise with the GNSO – to include at least one Councilor. Completed 3) Overview of inter-meeting Council decisions Appointment ccNSO member coordination team CSC related matters Date to start Special European Council selection. 4) Guideline: ccNSO Procedure for the Exercise of the Empowered Community’s rights to Reject Specified Actions 4.1 Approval of the proposed Guideline For decision Background The purpose of the Guideline is to describe the roles and procedures for the ccNSO in its capacity as a Decisional Participant with respect to Rejection Actions[1]. Any Rejection Action Petitions arising within the ccNSO Community will be submitted to the ccNSO Council for consideration, and the decision of the Council with respect to a Rejection Action Petition is final, subject to the rules of the ccNSO. According to the ICANN Bylaws, the ccNSO could reactive petitions on any of the following topics (each, a “Rejection Action”): 1. PTI Governance Actions, as contemplated by Section 16.2(d) of the Bylaws; 2. IFR Recommendation Decisions, as contemplated by Section 18.6(d) of the Bylaws; 3. Special IFR Recommendation Decisions, as contemplated by Section 18.12(e) of the Bylaws; 4. SCWG Creation Decisions, as contemplated by Section 19.1(d) of the Bylaws; 5. SCWG Recommendation Decisions, as contemplated by Section 19.4(d) of the Bylaws; 6. ICANN Budgets, as contemplated by Section 22.4(a)(v) of the Bylaws; 7. IANA Budgets, as contemplated by Section 22.4(b)(v) of the Bylaws; 8. Operating Plans, as contemplated by Section 22.5(a)(v) of the Bylaws; 9. Strategic Plans, as contemplated by Section 22.5(b)(v) of the Bylaws; and 10. Standard Bylaw Amendments, as contemplated by Section 25.1(e) of the Bylaws 4.2 Call for Volunteers (Councillors) to serve as Rejection Action Petition Manager and deputy Rejection Action Petition Manager. Background: According to the Guideline, the ccNSO Council shall appoint an additional Councillor to serve as a back-up “Rejection Action Petition Manager”, in the event that the Rejection Action Petition Manager is unable to fulfil their duties. The ccNSO representative to the Empowered Community Administration is ineligible to serve as a Rejection Action Petition Manager or deputy Rejection Action Petition Manager. 4.3. Call for two additional volunteers (Councillor) to serve on the Rejection Action Petition Review Committee Background The Rejection Action Petition Review Committee will evaluate any Rejection Action Petition received by the Rejection Action Petition Manager to ensure that it meets the requirements for a Rejection Action Petition as set forth in Annex D of the Bylaws[2] and advise the ccNSO Council accordingly. The Rejection Action Petition Manager and its alternate are ex-officio members of the Rejection Action Petition Review Committee. 5) Appointment of the ccNSO liaison to the GNSO Council. For decision. To date the Secretariat has received one application, which was already shared with the Council. 6) Study Group on Emoji: Need for a call for volunteers? 6.1 Response to the letter from ICANN CTO For discussion Response to the letter from the ICANN Office of the Chief Technical Officer (OCTO) re registration of Emoji. The letter was circulated to the Council on 8 May by Katrina and included in the pack again. 6.2 Appointment of members to the Study Group After the call for volunteers the ccNSO Secretariat received three responses, some of them are still being checked 7) CSC members selection process 7.1 Notification from Jay Daley For discussion Jay Daley, ccNSO appointed member to the CSC, informed the chair of the CSC and the chair of the ccNSO he was recently appointed as the Interim CEO for PTI (.org). Regularly, Jay’s term ends 1 October. Given the short remaining term and Jay’s background, the CSC does not mind that Jay would stay on until 1 October. Also note that the proposed CSC Charter includes a paragraph to deal with these kinds of changing circumstances. 7.2 Kick-off of the Selection Process for the position of the ccNSO appointed member on the CSC For decision, adoption of the timeline Background material: Guideline: ccNSO Actions respecting the Customer Standing Committee (https://ccnso.icann.org/sites/default/files/file/field-file-attach/2016-12/g... ) Proposed timeline will follow shortly. The invite and background material provided by ICANN was send to the Council on 7 May 2018 by Katrina. 8) Scheduling of Specific, Organisational and other reviews For discussion and decision Proposal: Ask GRC to prepare a ccNSO statement for submission Background: Short term adjustment: ICANN Org invites community to provide feedback on options on whether and how to adjust the timeline for two Specific Reviews to alleviate existing strain on volunteer and ICANN resources. The two reviews for consideration for short-term options are the third Accountability and Transparency Review (ATRT3) and the second Registration Directory Service Review (RDS-WHOIS2). https://www.icann.org/public-comments/specific-reviews-short-term-timeline-2... Long term adjustment: ICANN Org invites community to provide feedback on long-term options to provide more reasonable scheduling across ICANN reviews (Specific and Organizational), with the goal of meeting ICANN's accountability and transparency obligations in a more practical and sustainable manner. https://www.icann.org/public-comments/reviews-long-term-timeline-2018-05-14-... 9) Engagement Group on IG 9.1 Overview of activities and update (Young Eum Lee) 9.2 Amendments to the Charter For discussion Revised charter, Topic: continue participation and adopt revised charter? The letter of the current co-chairs of the CWG IG and proposed revised charter was circulated to the Council on 3 May 2018, by Katrina. Note that the GNSO is no longer a chartering organization of this group. 10) Responsiveness of the Councillors on calls to assist preparing Panama sessions 11) PDP Retirement Informational. Update progress (Stephen Deerhake) 12) ECA, CSC and RZERC Update 12.1 ECA (Stephen Deerhake) 12.2 CSC (placeholder, see also agenda item 8) 12.3 RZERC (placeholder) 13) ICANN 62 13.1 ccNSO Council meetings Monday, 25 June (Day 1) 12:15-13:30 – ccNSO Council Preparatory Meeting (lunch) Monday, 25June 2018 (Day 1) 17.00-18:30 – Joint ccNSO / GNSO (with cocktail) Topics: CSC charter update, initiating CSC Effectiveness review, progress cross-community groups (Auction Proceeds, Internet Governance) Tuesday, 26 June 2018 (Day 2) 13.30:15-16:15 – Joint ccNSO / GAC Topics meeting with GAC? Wednesday 27 June 2018 (Day 3) 17:00-18:30 ccNSO Council Face to Face Meeting 13.2 ICANN62 ccNSO Meetings Agenda (Alejandra) 14) Council Updates 14.1 Chair Update 14.2 Vice-Chair Update 14.3 Councilors Update 14.4 Regional Organizations Update 14.5 Secretariat update 15) WG updates 15.1 GRC update (Katrina) 15.2 CCWG Auction Proceeds (Peter Vergote) 15.3 SOPC 15.4 GNSO PDP Subsequent procedures WT 5 16) Liaison Updates 16.1 ALAC update GNSO update to be continued after appointment of the new liaison 17) Next meetings (2018) 27 June – face to face, Panama City 23 August – 12:00 UTC (July and Aug combined) 20 September 18:00 UTC October – face to face, Barcelona (date tbd) 15 November – 11:00 UTC 13 December – 17:00 UTC 18) AOB [1] ICANN Bylaws, Section 6.1(g) [2] ICANN Bylaws, Annex D Section 2.2(c)(i)(A-B)