Dear all, Please find included draft resolutions and agenda for the upcoming Council call. Also included the consolidated version of the Council Statement on WT 5 subsequent procedures Kind regards, Bart Agenda and Draft Resolutions ccNSO Council Meeting 17 January 2019, 18.00 UTC 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes 06 December 2018, circulated Action Item 146-01: The chair of the ccNSO is requested to inform the ICANN Secretary and candidates accordingly and invite the future Councillors for the upcoming Council workshop at the Kobe meeting. Completed Action Item 146-02: The Council requests the secretariat to publish this resolution and Terms of Reference as soon as possible and send out a call for volunteers as proposed. ( On-Boarding Programme) Completed Action Item 146-03: The ccNSO Chair draft a response to Roelof Meijer’s email regarding the Emoji Study Group. An email will also be drafted to the study group reminding them in addition to the technical aspects of using emojis as second level domains, to include the rationale as to why some ccTLDs do allow this, in their report. Completed Action Item 146-04: The Chair of the ccNSO Council is requested to inform ICANN Org on their decision to reconfirm candidates and requests them to seek approval from the other appointing members on behalf of the ccNSO Completed Action Item 146-05: The Chair of the ccNSO Council draft an explanatory note to be include in the email from Trang Nguyen to the appointing groups Completed Action Item 146-06: The secretariat to publish the Guideline: ccNSO selection and appointment liaison as soon as possible Completed Action Item 146-07: Post travel funding guideline to community mailing lists by end of week for community consultation Completed Action Item 146-08: Secretariat to develop maintenance plan ccTLD World email list, to be presented at the February meeting. Ongoing Action Item 146-09: The Secretariat to inform ICANN staff regarding appointment of Alejandra Reynoso as representative and mentor on the ICANN Fellowship Program. Completed Action Item 146-10: The Chair of the ccNSO Council along with Peter Vergote and the Secretariat to inform the community of the topic of moving the joint meeting with the GAC to Sunday so they can prepare for a more meaningful discussion on this subject. To be send late January or in February Ongoing Action Item 146-11: Council statement to be drafted and submitted regarding PDP Subsequent procedures WT 5. Draft completed, included for adoption. 3) Overview inter-meeting Council decisions Appointment new member ccNSO PDP WG retirement 4) Appointment ccNSO members Ethos Award Panel Margarita is term limited and Abibu has indicated not to volunteer again. ccNSO needs to appoint two candidates For decision Draft Resolution Following the call for volunteers, the following Councillors have volunteered: <insert names>. The ccNSo Council selects the Councillors to serve on the 2019 Ethos Award Panel. The chair is requested to inform relevant ICANN staff accordingly. 5) Confirmation & Call for volunteers SOPC For decision. Draft Resolution Background In accordance with the charter the chair of the SOPC has asked current members of the SOPC to indicate whether they want to continue as members of the SOPC. The following members intent to stay on the SOPC: Andreas, Abdalla, Stephen, Pablo, Jordan, Roelof, Barrack, Russell, Michael, Leonid, Barbara, Sean, Wafa, Mary, Philip. In addition, the SOPC would like to seek new members to ensure continuity. Decision The ccNSO Council re-confirms the listed members of the SOPC for a renewed term of 2 years. The ccNSO Council also request the Secretariat to launch a call for volunteers as soon as possible and after consulting the chair of the SOPC for additional members. The call for volunteers should at a minimum include an indication of the time requirements and expected expertise. 6) Appointment ccNSO On-boarding Committee For decision Draft Resolution Background At the last meeting the Council adopted the terms of reference for the on-boarding committee. The secretariat send out a call for volunteers for 3 members, two ccTLD appointed Councillors and one NomCom appointed Councillor. After the call, the following (future) Councillors volunteered: Laura Margolis & Jian Zhang (NomCom appointed Councillors) Alejandra Reynoso & Biyi Oladipo (ccNSO members appointed Councillors) Decision The ccNSO Council appoints Laura Margolis and Jian Zhang as member and alternate, and Alejandra Reynoso & Biyi Oladipo as members of the On-Boarding committee. 7) Call for Volunteers ccNSO Liaisons ALAC and GNSO For decision Background material: Guideline: ccNSO Liaisons and Observers (https://ccnso.icann.org/sites/default/files/field-attached/guideline-liaison...) Draft resolution Background The current liaison to the GNSO (Biyi Oladipo) will take a seat on Council starting after the ccNSO Council meeting in Kobe. The current liaison to the ALAC (Wafa Dahmani), has accepted a position on the ASO AC, and by March 2019 her first 2 years term ends. In order to ensure continuity, the Council is advised to launch a call for volunteers. Decision The ccNSO Council decides to launch a call for volunteers for both the ccNSO liaison to the GNSo and the ccNSO Liaison to ALAC in accordance with the Guideline: ccNSO Liaisons and Observers. Accordingly the secretariat is tasked to send the call by Monday 21 January 2019 to the relevant email lists. 8) Adoption ccNSO Council Statement on the supplemental initial report by WT5 For decision Draft Resolution Background The ccNSO Council decided to provide input on the Supplemental Initial Report of the New gTLD Subsequent Procedures Policy Development Process Working Group (PDP WG) focused on Work Track 5. The PDP is chartered to evaluate what changes or additions need to be made to existing new gTLD policy recommendations. Work Track 5 focuses on one specific issue within the Working Group's charter, the topic of geographic names at the top level. The Statement was circulated to the Council for feed-back and input. Included is final version for adoption. Decision The ccNSO Council adopts the Statement version final, as included, and requests the Chair of the ccNSO to submit it timely on behalf of the ccNSO Council. The secretariat is requested to inform the ccTLD community accordingly. 9) Meeting Strategy Follow-up: Prepare for a new Cycle of meetings For discussion Background material: Final Report ccNSO Meeting Strategy review WG (https://ccnso.icann.org/sites/default/files/field-attached/ccnso-strategy-re...) 10) PDP Retirement Informational. Update progress (Stephen Deerhake) 11) ccNSO organizational review Progress to date and next steps (Katrina Sataki) 12) ECA, CSC and RZERC Update 12.1 ECA (Stephen Deerhake) 12.2 CSC (Byron) 12.3 CSC Effectiveness review (Debbie) 12.4 RZERC (placeholder) 13) ICANN64 Kobe 13.1 ccNSO Council meetings Council Workshop (Sunday, block 1 and 2) Council Prep Meeting (Sunday lunch) Council meeting with ALAC (Sunday, 17.00-17.45) Council meeting GNSO (Monday lunch) Council meeting (Wednesday, block 5, other, smaller room) 13.2 Council Workshop: topics for discussion Facilitated workshop - Workplan 2019-2020 - Table top exercises: Rejection Action Process & Triage Committee - Expectations of role of a councilor - Assignment Roles and Responsibilities Councillors 13.3 ICANN64 ccNSO Meetings Agenda (Alejandra) - Members day meetings - Meeting with GAC - Meeting the ICANN Board: Suggest topics for meeting with Board? 13.4 WG & other meetings Tech Day (Monday) CSC meeting ( Monday morning) WG meetings (starting Saturday!!) ccNSO Cocktail 14) Council Updates 14.1 Chair Update 14.2 Vice-Chair Update 14.3 Councilors Update 14.4 Regional Organizations Update 14.5 Secretariat update 15) WG update 15.1 GRC update (Katrina) 15.2 CCWG Auction Proceeds (Peter Vergote) 15.3 SOPC (Giovanni) 15.4 Emoji Study Group (Alejandra) 15.5 EPSRP Working Party (Katrina) 16) Liaison Updates 16.1 GNSO Update (written update) 16.2 ALAC update (written update) 17) Next meetings (2019) February 14th March – Kobe (9-14 March) April 18th May 16 or 23rd June – Marrakech (24-27 June) July/August – 22 August September 19 October 17th November -Montreal (2-7 November) December 19th 18) AOB 19) Closure