Hello everyone, Please find included below the informal notes from today’s ccNSO Council meeting. Best regards, Joke Braeken Please note that as agreed this is an informational meeting only. Decisions, if any, will be taken by email decision procedure. The draft resolutions included in the agenda relate to pending decisions or upcoming email decisions. To follow the live note-taking during today’s ccNSO Council meeting, go to https://docs.google.com/document/d/1cx_vN51-EvrI9NZx4Uxj41wVrghnCMVTF1q-exOBg8M/edit?usp=sharing<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1cx-5FvN51-2DEvrI9NZx4Uxj41wVrghnCMVTF1q-2DexOBg8M_edit-3Fusp-3Dsharing&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=HyTT2ymvadmiQcmo6B088sWOukGjEbibHJ64u5rMiME&m=sZmhsYaSQIE5Ek6nvtoMpPupUFMV0CB20HmWaywMug4&s=s148QoY7WxqY8wB5e2khuzODlvWs-_LdWwcNyGNN5Xc&e=> 1. Welcome and roll call Welcome by the Chair Happy birthday to Stephen Happy Valentine’s day to everyone Apologies have been received from: Margarita Valdés, Byron Holland, Jordan Carter, Demi Getschko, Abdalla Omari This meeting is purely informational only. 2. Minutes & Action Items Meeting minutes from the previous Council meeting have not been circulated yet. ACTION ITEM #1: Chair to review minutes from the previous meeting, Secretariat to share them with the ccNSO Council. 3. Intermeeting decisions (since 23 January 2020) · Decision confirming timeline Board Nomination process. · Appointment additional members MPC · Appointment of members on the ccPDP3 Review Mechanism (RM) WG. Note by Secretariat: Deadline was Wednesday, 12 Febr 23:59 UTC. 4. Board Seat 11 Nomination Process Informational & on-line adoption Nomination report and Nomination by the ccNSO Council of Patricio Poblete. 4. 1. Adoption Nomination report · Issues i. The due diligence verifications lasted well over 2 months. ii. Unclear definition of the milestones in the timeline. iii. The Guideline does not define if a (new) member may vote if ccTLD Manager became member after closing of call for nomination and before election procedure. iv. Placeholders in the Guideline · Observations i. Despite various efforts to reach out to ccNSO members, there are still ccNSO members with outdated contact details ii. The due diligence verification and the Q&A with the candidates were conducted in parallel, as a transitional arrangement. iii. One candidate rectified his election statement to address a mistake in the original candidate statement iv. One member of the ccNSO repeatedly (3 times) expressed concerns about the validity of the Guideline and actions taken under the Guideline. The ccNSO Council discussed the matters raised at its Council meeting and concluded it did not see a reason to revoke or change the nomination process. v. The original timeline for the elections was amended by the Nomination Manger. The matter was discussed by the ccNSO Council and the ccNSO Council subsequently adopted an online resolution<https://ccnso.icann.org/en/about/council/decisions-resolutions/2020>, confirming the adjusted timeline of the ccNSO member selection process in the ICANN Board Seat 11 nomination procedure. vi. The concern that ballots would be accepted ahead of the official vote start of process was not valid. Next step: Resolution will be shared on Council mailing list. As soon as we adopt the report, katrina will send an announcement to the members mailing list and ECA 4.2 Nomination Patricio Poblete 5. ccPDP 3 a. Part 1 Retirement – Update Stephen: draft part 1 (most likely without the glossary) to be circulated shortly. Next meeting on Thursday. b. Part 2 Review Mechanism –Update Volunteers that stepped forward. Patricio is missing from the list of members to be appointed. Patricio was concerned if he as a Board member could be on the WG still. The list only concerns volunteers from the ccTLD community. According to charter GAC, ALAC, GNSO, SSAC need to be invited as participants, invitation to be extended to ICANN staff and PTI staff. Will be invited separately on behalf of the Council. Webinar to introduce the topic to the ccTLD community was successful. Wednesday there will be a webinar for the GAC 6. IDN ccTLD related work items (ccPDP4): Progress draft Issue report Hopefully an equally good number of volunteers. Draft issue report sent to small group of Council members. Hiro sent comments, which were not yet included in the next iteration of the report. ICANN legal council needs to confirm whether the topics are in compliance with annex C of the ICANN bylaws. They cannot review the scope of the issues themself. 7. Update setting Priorities Area of Improvements (ccNSO Review) 8. Preparation Cancun meeting (ICANN67, 7-12 March 2020) a. Council Workshop Topics: · Discussion on improving efficiency ccNSO PDPs (Jordan) See doc shared by Bart regarding the different steps and timeline for a PDP · Roles and responsibilities Councillors Table published on the website. Council members are requested to review and step forward. · Background roles and responsibilities · Follow-up improvements ccNSO · Initial discussion priorities work plan ccNSO 2020-2022 · How to present Change of 2004 Rules of the ccNSO GRC is discussing this already. Next meeting on 24 Febr. Started this in San Juan. The idea is to start with the basic principles and to see whether they still apply. They were drafted before the members at the time started thinking about the rules of the ccNSO. b. Joint meeting with the Board : Suggestions for areas for discussion (closing date 24 February 2020) Suggestions for topics are welcome. During the SO/AC Chairs meeting in LA, there were discussions on how to make the interactions more interesting, less dry. One of the suggestions was for the ICANN Board not to ask the same questions to all SO/ACs. Suggested was to introduce SO/AC specific questions. Also, indicate areas of interest, instead of sharing specific questions. c. Council meeting: ALAC and GNSO Council In Montreal, we presented the ccNSO and how ccTLDs around the world organise their work. One size does not fit all. Topics for discussion with ALAC (Sunday 8 March 2020, block 5) - ccNSO: Working groups and Council committees : how does the ccNSO organise the work? - ALAC: information regarding their subcommittees and how they cover the activities. Topics for discussion with GNSO Council: - Joint Bylaw change repository - suggestion by Bart: approval SLA change Any other suggestions? d. Tech Day & Members meeting * Early Tech Day Monday, 9 March (10:30-18:30) draft agenda: https://community.icann.org/x/fABxBw * Agenda ccNSO Members Meeting. Tuesday, 10 and Wednesday, 11 March 2020 https://go.icann.org/2Rj83K7 Katrina briefly touches on the various sessions during the members meeting, especially the DNS Abse session, the session on the governance model for ccTLD managers, ccTLD News, session on the rules of the ccNSO etc. e. Plenary sessions: IoT and DNS (joint ccNSO-SSAC) Main driver: Cristian Hesselman (.nl) f. WG meetings g. Joint meeting with GAC- Topics: DNS Abuse, IoT and DNS (prep session) * 5 min introduction by Giovanni. ROs present to complement the introduction. * 2 presentations: .nz and .br, Main point is to highlight that in terms of fighting abuse at ccTLD level there is great variety * Introduction to IoT and DNS by Cristian Hesselman, as a preparation to the plenary meeting on Thursday 9. Update ECA & CSC a. ECA Update provided by Stephen b. CSC CSC is meeting next week. IANA's performance was 98.5%, nothing major. Upcoming SLA change approval requests are coming soon. To be approved by ccNSO and GNSO 10. Updates Chair, Vice-Chairs and Councillors, Regional Organisations, secretariat. a. Update chair SO/AC Roundtable Report by Katrina regarding the SO/AC chair meeting in LA. * Chairs can work as an interface between Board and the respective community, but they cannot decide on behalf of the community, unless the community was consulted.If you look at the bylaws, there are certain things SO/AC chairs are expected to do. E.g. specific reviews: they need to agree on the members, the number of members. How do SO/AC chairs get involved in those discussions * How to ensure future chairs can participate efficiently once they come on board. Chairs manual. Includes e.g. info about monthly calls, how they work, how to suggest agenda topics. Manual to be published, and to highlight what is in the scope of the chairs meetings, and what is not. * Additional summary to follow as soon as the summary was approved by the other chairs b. Other updates? Alejandra: Just wanted to let you know that yesterday I attended a call from the Information Transparency Initiative, that is working on the new ICANN website. We reviewed the new Public Comment section and gave some suggestions for improvement. If you want to you can also send feedback on this link: https://feedback.icann.org/ 11. Updates WGs. a. ATRT 3 b. GRC c. IGLC Consult the results of the Q3 and Q4 survey by the IGLC here<https://community.icann.org/download/attachments/124846506/consolidatedsurve...>. The IGLC reviewed the survey results during its January meeting. Based on the results and the upcoming discussions by the IGLC members and the consultation with the ccTLD community in Cancun, the IGLC will decide on its next steps and work items, including the possibility to re-open the survey. d. SOPC SOPC is working on the comment to the ICANN FY21-25 Operating Plan and Budget. We plan to submit it on 24 Feb. We are going to have a call with the gNSO WG on Tuesday. e. Meeting Program Committee * ccNSO Members Meeting, tracking satisfaction (ICANN58 to ICANN66) For a number of years, the ccNSO Meetings Programme Committee (MPC [ccnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__ccnso.icann.org_en_work...>) has been distributing online satisfaction surveys after the conclusion of each ccNSO Members Meeting. The survey results inform the MPC how satisfied those attending the ccNSO members meeting are and give valuable feedback on which areas the MPC should improve. The attached report aims to provide an overview of the satisfaction tracking via the online surveys over time, starting with ICANN58 in March 2017 and ending with ICANN66 in November 2019. * ccNSO Community Webinars On 4 and 5 February, the ccNSO hosted 2 well-attended community webinars, targeted at newcomers from the ccTLD community and those who want to learn more about the work of the country code Name Supporting Organisation (ccNSO). The ccNSO Council Chair helped those that participated in the webinar to gain an understanding of the work of the ccNSO, what to expect from the ccNSO at ICANN67 in Cancun, as well as how ccTLD community representatives can participate in the important work that affects them and their region. Consult the recording of the webinar here<https://community.icann.org/display/ccnsowkspc/ccNSO+Webinars>, and the satisfaction survey results here [surveymonkey.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.surveymonkey.com_re...>. * getting ready for ICANN67 Under the auspices of the MPC, the ccNSO Secretariat will host 2 webinars (12 & 13 February), to help ccNSO Members Meeting session chairs and presenters to prepare for the upcoming ccNSO Members Meeting. Consult the draft ccNSO Members Meeting agenda here<https://community.icann.org/display/ccnsowkspc/ccNSO+Members+Meeting+%7C+ICA...>. f. TLD-OPS 12. Update liaisons a. Update ALAC Liaison (written update) b. Update GNSO Liaison (written update) 13. Next meetings · March @ICANN67 · 16 April 2020 – 12:00 UTC · 21 May 2020 – 18:00 UTC · June @ICANN68 · 20 August 2020 – 12:00 UTC · 17 September 2020 – 18:00 UTC · October @ICANN69 · 19 November 2020 – 12:00 UTC · 17 December 2020 – 18:00 UTC 14. AOB * SSR2 report is out 100 plus recommendations : crazy and impossible Should the ccNSO comment? Stephen: review the slide deck, listen to the recording of yesterday’s webinar. Attempt to prioritise the recommendations. SSR2 Webinar Zoom Replay: https://icann.zoom.us/rec/play/tMV_cbiq_zw3S4aW5QSDAqQvW9XveqKs1ykX8vUOzhznA... Katrina: SSAC is going to comment, but they will miss the deadline. * Corona virus Email sent to the Council and to the community. No real concerns, some are still thinking. Majority is travelling. Katrina to respond to ICANN CEO that our community has no concerns. Flexibility to ICANN staff and community not to travel. Thanks to Young-eum for the detailed updates. Young-eum is hesitant to travel because she don’t want to be a source of worry for other people. I won’t attend unless I am absolutely sure of the safety. ccNSO Secretariat will attend. 15. Closure Bye all Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org