Dear all, Please find included the agenda and draft resolution ( only one this time!!) In addition to the background material that was sent 8 May ( item 13 and 19) please find included additional background material to: * Item 10 Monitor ccNSO Activity Portfolio May 2024 * Item 15 Update OMC (was: OISC) Terms of Reference * Item 18 Mapping outcome world cafés on keeping the ccNSO relevant next 7 years Kind regards, Bart ---------- Agenda & Draft Resolution ccNSO Council Meeting 205 16 May 2024, 21.00 UTC 1. Welcome and roll call * Establish whether meeting is Quorate * Update Statement of Interest For information <https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> & <https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Administrative matters 1. Relevant Correspondence<https://ccnso.icann.org/en/about/statements.htm> * Letter from Katrina Sataki, chair of the Board Caucus ccPDP3 RM (Letter dated 2 March 2024) to be discussed under item 12. 1. Minutes & Action Items * Minutes Meeting 204: Circulated 6 May 2024 * Action items Action Item 204-01: Council to discuss with the registry stakeholder group (agenda item) the third CSC review. Action Item 204-02: Secretariat to adjust Purpose and Goals statement approval date (to April 2024) (Completed and posted) Action Item 204-03: ccNSO Council and Triage committee to jointly plan a resource capacity workshop prior to ICANN80 (Completed, scheduled 30 May 2024) Action Item 204-04: Post ICANN80, Council to decide whether to keep the policy gap analysis group ad-hoc or create a fully mandated working group (Pending, TBD post ICANN80) Action Item 204-05: Secretariat to inform DASC and IGLC leadership of Federica Tortorella oof appointment to both groups (Completed) Action Item 204-06: Chair to inform ISOC.LB and ccNSO membership (Completed) Action Item 204-06: Secretariat assist drafting response (Google Doc) to Tripti Sinha’s letter on amendment recommendation 7 on CCWG Auction Proceeds. Small group of Councilors to draft response (Alejandra, Chris, Olga, Jenifer) (Completed) Action Item 204-07: Secretariat to suggest new Terms of Reference for OISC by meeting 205 of the ccNSO Council (May 2024). Action Item 204-08: Secretariat to send call for volunteers: small group to review World Café outcomes (no response) Action Item 204-09: Chair to send email to Council re preference to have an extraordinary Council meeting or wait until May call to discuss questions received from the Board on ccPDP RM (Completed, scheduled 7 May 2024) 1. Intermeeting Decisions (since meeting 204, April 2024) * 204-A Procedure to handle the requests for clarification and confirmations of interpretation section 2-6 Board report ccPDP3 RM * 204-B Approval letter to chair of the iCANN Board re amendment recommendation 7 and change of Article 4 of the ICANN Bylaws * 204-C Approval letter to Katrina Sataki and Patricio Poblete 1. Intermeeting decisions Triage Committee The Triage Committee has made no decisions since meeting 202. Updates 1. Update ECA, IFRT & CSC 1. Update WGs (written updates or taken from the meeting) * IGLC * GRC * SOPC * OISC (no meetings pending update charter) * TLD-OPS * DASC * Technical WG * MPC * UAC * Registrant capacity ad-hoc group * IRP Panel selection * CCG WS 2 Implementation * New: CIP-CCG * Prioritization Framework group 1. Update liaisons (written updates) * Update ALAC Liaison * Update GNSO Liaison * Update UASG Liaison 1. Update ccNSO Website redesign Informational 1. Update Triage Committee: Monitor portfolio of Activities 2024-2025 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat * 1-on-1 ICANN CEO and ccNSO leadership 1. Progress GAP Analysis & Response ccPDP3 RM questions Administrative Matters & Decisions 1. Results Members Vote ccPDP4 * Voting Report for adoption Draft resolution Background In accordance with the ccNSO Policy Development Procedure (Annex B to the ICANN Bylaws), the ccNSO Council Recommendation to adopt the proposed policy on the (de-)selection of IDN ccTLD strings, was put to a vote by the ccNSO Membership. The voting ran from Wednesday, 27 March 2024 (00:01 UTC) and closed Wednesday, 17 April 2024 (23:59 UTC). The vote passed: At the closure of the vote, 56% of the Emissaries (97 out of 174 Emissaries) cast their vote. 97% of the votes cast were in support of the ccNSO Council recommendation to adopt the proposed ccPDP4-IDN policy. The Bylaw requirements for a valid vote in support of the policy were met: at least 50% of the emissaries are required to lodge their vote and the 66 % of the votes cast need to be in favor. The Voting Process Manager submitted her report as required, and made 4 observations, however did not report any incidents. Decision The ccNSO adopts the voting report as submitted by the Voting Process Manager, notes the observations and requests the ccPDP4 Issue Manager to include a reference in the forthcoming Board Report. By adopting the Voting Report, the voting process is formally concluded. The ccNSO Council thanks Joke Braeken wholeheartedly for her managing the voting process. This resolution becomes effective upon publication. * Next Step: Board Report 1. Appointment Members to Committees and Working Groups, if any No appointments for this meeting 1. Update OMC (was: OISC) Terms of Reference Substantive Matters & Decisions 1. Review External appointments: next steps 1. 3rd CSC Review: preliminary discussion how to handle the review For discussion According to the ICANN Bylaws and Charter of the Customer Standing Committee, the 3rd CSC effectiveness review is expected to start around 1 October 2024. The 2nd Review was concluded in June 2022, and one of the recommendations was to amend the ICANN Bylaws (and Charter of the CSC) to expand the duration between the reviews to five years after the previous review was concluded. Amending section 17.3 is a Fundamental Bylaw change. Further, according to section 17.3 (b) the method of review will be determined by the ccNSO and GNSO and the findings of the review will be published on the Website. 1. Discussion and decision on next steps outcome world cafés on keeping the ccNSO relevant next 7 years For Information & discussion 1. ccNSO relevant meetings ICANN80 ( 10 – 13 June 2024) * Prep week ICANN80: 28 -30 May 2024 * Prep Council meeting * Working session (conference call) * Prep session * Joint Meetings * Virtual meeting GNSO Council - 11 July 2024 13:00 UTC * Special Event: Tuesday 11 June 2024- block 5 * Tentative Block Schedule 1. AOB 1. Next Council Meetings * June 13 @ICANN80 (206) – time TBD * July 18 – 12:00 UTC (207) * August 22 (208) – 18.00 UTC (208), may be deferred * September 19 – 12:00 UTC (209) * October 17 – 21:00 UTC (210) * November 14 @ICANN80 – (211) – time TBD * December 12 – 12:00 UTC (212) * January 16, '25 - 18:00 UTC (213) * February 13, '25 - 12:00 UTC (214 1. Adjourn