Dear all, Please find included below some high-level notes from today’s ccNSO Council meeting. Best regards, Joke Braeken NOTES ccNSO Council Meeting | 14 February 2019, 12.00 UTC 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions minutes distributed, no comments received, therefor approved. displayed in AC room. 3) Overview inter-meeting Council decisions none 4) Appointment ccNSO Liaisons to GNSO and ALAC second round of voting needed for liaison to GNSO. Shall we appoint the liaison to ALAC now, or when we have a candidate for the liaison to the GNSO? support to appoint the alac liaison now. Move? Alejandra Seconded? Debbie Against? none Abstention? none Segun Akano is appointed as liaison to ALAC 5) Appointment volunteers SOPC 3 volunteers. Move? Hiro Seconded? Giovanni Against? none Abstain? none All in favour 6) Update ccTLD World email procedure 2 parts: - update procedural documentation - clean up mailing list agreement to move forward 7) ccNSO related ICANN Bylaw changes 7.1 Repository to be maintained by the ccNSO Repository of changes that are needed. What is the procedure, for such changes? e.g. Repository format: is it acceptable? to be published on wiki page, secretariat to maintain it, based on input from council chair. 7.2 Change definition of ccNSO membership Change definition ccNSO membership: we cannot go back to the wording before the change, since that mentioned "sponsoring organisation". Consult with ccTLD managers during our meeting, or prior to that. 7.3 Change ccNSO Council appointed members requirement IFRT(section 18 ICANN Bylaws) e.g. IFRT: approval action process will be applicable. issue to find a non-ccNSO member. Approval from other appointing groups to appoint another ccNSO member, seems like one of the groups has an objection. Main idea is to have ccTLDs represented by 3 representatives. 8) Adoption ccNSO Terms of Reference ccNSO Internet Governance Liaison Committee adoption ToR Action item: call for volunteers to be published by secretariat Move? Pablo Seconded? Demi Against? no Abstain? no All in favour 9) Support Approach joint ccNSO – SSAC Working Party re Risk Mitigation Panel Fast Track Process .eu in Greek waiting for feedback from SSAC 10) CSC Effectiveness Review 10.1 Update of Review (Debbie) thanks to Philip and Debbie. the ISPCP posted a straightforward expression of support for the report and work of the team (earlier this week) . 10.2 ccNSO Council statement 11) PDP Retirement Update group started the discussion on the proposed written policy. Next meeting today at 23 UTC. Aim to finish by AGM 12) ccNSO organizational review call next week with independent reviewers, 19 Febr. 13) ECA, CSC and RZERC Update 13.1 ECA (Stephen Deerhake) in a rejection action period, with regards to the IANA budget 13.2 CSC (Byron) report from IANA was 100% clean. they continue to track at a very high level. originally no travel funding available to CSC members. ICANN budget request submission process. letter of support by ccNSO Council could be helpful. Current budget comment period is closed. Results from IANA and PTI survey just published. Very low participation rate. 13.3 RZERC (placeholder) 14) ICANN64 Kobe 14.1 ccNSO Council meetings - Council Workshop (Sunday, block 1 and 2) - Council Prep Meeting (Sunday, lunch) - Council meeting with ALAC (Sunday, 17.00-17.45) - Council meeting GNSO (Monday, lunch) - Council meeting (Wednesday, block 5, other, smaller room) Note that the Council will need to select its chair and two (2) vice-chairs 14.2 Council Workshop: topics for discussion Facilitated workshop - Workplan 2019-2020 - Table top exercises: Rejection Action Process & Triage Committee - Expectations of role of a councilor - Assignment Roles and Responsibilities Councillors Please note the included overview of current roles and responsibilities. prep material will be distributed prior to the meeting. 14.3 ICANN64 ccNSO Meetings Agenda (Alejandra) - ccNSO Members Meetings ccNSO block schedule legal session on Wednesday. finance session to be rescheduled. - Meeting with GAC agenda topics: status report PDP-ret. (point out there is no GAC representation on the working group) suggestion to talk about DNS over https (based on input via ROs) discussion on future scheduling of our meetings moving the joint meeting with GAC to Sunday? GAC meets with other SO/ACs on Sunday. Might not be a good idea for us, since we can have more ccTLD attendance during members meetings. We should send email to community, closer to the meeting, asking for their input. other possible items for discussion: EPDP, priorities for ICANN's strategic plan, regulation. Perhaps not a good idea to add too many topics on the agenda. - Meeting the ICANN Board: Suggest topics for meeting with Board? 1. we could ask the Board about the criteria they use to evaluate whether an activity is in line with ICANN's mission, especially when approving the operating plan. We might ask a related or similar question for the Q&A with ICANN Organization Executive Team 14:45-15:45 - Thursday. SOPC highlighted that each dpt within ICANN acts on their own understanding of the mission and strategy. Mechanism to improve coordination between departments? Which mechanisms are put in place to meet the objectives? 2. suggestion Debbie. around our IFRT members. if a group which isn't a direct customer of PTI objects. we feel we should have our three ccTLD representatives 14.4 WG & other meetings - Tech Day (Monday) several sessions targeting the same audience as Tech Day. Tech WG agreed this is an issue. Do you agree that Katrina tries to reach out to schedulers to convince them to re-schedule and avoid conflicts? tags: Tech / Security. - CSC meeting (Monday morning) - WG meetings (starting Saturday!!) - ccNSO Cocktail 15) Council Updates 15.1 Chair Update 15.2 Vice-Chair Update 15.3 Councilors Update Pablo: thanks for the support in publishing the open leadership positions. Councillors invited to share the message, to make sure motivated, qualified individuals apply. 15.4 Regional Organizations Update 15.5 Secretariat update 16) WG update 16.1 GRC update (Katrina) Bylaw change repository WS2 recommendations. 3 teams working on google docs. Hopefully to present initial analysis in Kobe 16.2 CCWG Auction Proceeds (Peter Vergote) The WG had a meeting yesterday (I wasn't able to join due to other meetings) and discussed the feedback to be given after the public consultation. From the meeting notes I see steady progress on the way to finalize the first step towards Kobe meeting. Still couple calls before Kobe so further progress is expected. 16.3 SOPC (Giovanni) · is it worth to move to a 2-year planning process? we may prefer to have a high-level doc, and not a preliminary draft what kind of barriers are at present preventing further community engagement? ccTLDs are time-starving. They should work more on quality and accessibility of the document. · comments on FY20 ops plan & budget. continued progress and improvement in providing metrics and goals for the different goals. complemented for prudent approach re replenishment reserve funds. plan structure and possible addressing future concerns · 5 year strat. plan. Good level of clarity regarding relevance of 5 strategic objectives. not so clear how these objectives have been selected and approved. Main comment from WG members: ICANN should better explain how those goals and objectives were approved. What are the criteria to priorities these objectives? Further updates in Kobe. joint meeting with ALAC on Sunday (17:00-17:45) We looked at budget from different perspective. Giovanni will give an overview of what SOPC is, how it operates etc. thanks to all SOPC members that contributed to the submission of the comments, in a timely manner, and with a short deadline. 16.4 Emoji Study Group (Alejandra) 17) Liaison Updates 17.1 GNSO Update (written update) 17.2 ALAC update (written update) 18) Next meetings (2019) - March – Kobe (9-14 March) - April 18th - May 16 or 23rd - June – Marrakech (24-27 June) - July/August – 22 August - September 19 - October 17th - November -Montreal (2-7 November) - December 19th 19) AOB Secretariat update by Kim. We will be using zoom for the April council meeting. Also WG and committee meetings will be slowly moving to zoom. Pilot project. 20) Closure thank you all. Bye Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org