Dear all, Please find included the draft resolutions and agenda for the upcoming meeting, Kind regards, Bart Draft Resolutions and Agenda ccNSO Council Meeting 21 September 2017 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes 24 August 2017. Circulated to Council 14 September 2017 Action items: Completed Action 132-01: Council to review - within 1 week from now - the draft revised of the Guideline: ccNSO Council Election Procedure, before it will be sent to the community for public comments. Completed, no comments received. Action 132-02: Study Group CTN Letter to be sent to the GNSO to request continued exclusion of country and territory names in subsequent new gTLDs rounds. Secretariat to send out a reminder to the Council to review the letter. Completed: see agenda item 3. ACTION 132-03: The Secretariat to send out a call for volunteers to draft the terms of reference for a ccNSO review of the ccNSO meeting format Completed Action 132-04: The secretariat will ask Maarten Simon and confirm what is expected from this person on the IANA IPR Community Coordination Group (CCG) and whether he is willing to stay on. Completed: Maarten Indicated he is willing to serve one more year. 3) Overview inter-meeting Council decisions Letter to GNSO on participation Work Track 5 (WT5) within the GNSO’s New gTLD Subsequent Procedures PDP Working Group. Adoption Final Report EPSRP working party (effective as of 18 September) 4) Update ccNSO Council Elections FY 2018 & Nomination to fill Board Seat 12 FY 2018 Update by Election Manager 5) Continuation co-chairmanship CCWG Auction Proceeds Ching Ciao post ICANN 60. For decision Ching Ciao is currently the ccNSO appointed co-chair of the CCWG IG. Although in principle, but informally, it was agreed that Ching would continue, to date no formal decision was taken nor was this communicated to the other chartering organizations and the CCWG. In addition, Ching was appointed as Interim co-chair, so if Ching would stay on, the interim role should be transformed to regular co-chair. The ccNSO appointed members on the CCWG Auction proceeds have already indicated they are comfortable with Ching as regular co-chair. Draft Resolution Background In December 2016, the ccNSO Council decided to appoint Ching Ciao as ccNSO appointed interim co-chair to the CCWG Auction proceeds. On 2 November 2017, at the end of the ccNSO Council meeting in Abu Dhabi, Ching steps down as NomCom appointed ccNSO Councillor. Decision The ccNSO Council appoints Ching Ciao as ccNSO appointed co-chair to the cross-community working group Auction Proceeds (CCWG Auction Proceeds) and requests the chair of the ccNSO to inform the other chartering organisations and the CCWG Auction Proceeds accordingly. 6) Adoption updated charter TLD-Ops Standing Committee For decision The TLD-OPS Standing Committee has reviewed its charter. The current Charter was adopted in August 2015. Since 2015 the TLD-OPS and role of the TLD-Ops Standing Committee has evolved. This is now reflected in the updated charter. Background material: TLD- Ops Standing Committee charter Draft resolution Background The TLD-OPS Standing Committee has reviewed its charter. The current Charter was adopted in August 2015. Since 2015 the TLD-OPS and role of the TLD-Ops Standing Committee has evolved. This is now reflected in the updated charter. Decision The ccNSO Council adopts the amended version of the TLD-Ops Standing Committee, and request the secretariat to adjust the rersion number and publish the updated version charter. 7) Review NomCom appointment to ccNSO Council For discussion and decision: does the ccNSo Council need to send a letter to the Board, and or NomCom re-iterating the arguments made in 2008 and the criteria from 2012? Recently (September 2017) the NomCom announced the appointment of the new ccNSO Councilor ( Marita Moll (North American Region)). Among others, she is currently a Board member of CIRA, the ccTLD manager for .ca. Post ICANN 60 this will result in two Councillors from one and the same ccTLD manager. In the past (November 2008) a NomCom appointee employed by a ccTLD manager (which did not have another member on Council). At the time, and independent of the qualities of the appointee, the Council send a letter to the Board (see: https://ccnso.icann.org/workinggroups/minutes-council-call-16sep08.pdf ). Arguments at the time were that the appointment potentially skewed the regional balance on the Council among the ccTLDs and the NomCom’s role is to add independent people to the Council. At the time, the Council decided to send a letter to the Board which included the view of Council on the role of NomCom appointee and role of NomCom in seeking and nominating Councillors. In addition, the Council developed additional criteria to assist the NomCom in seeking and appointing suitable candidates to the ccNSO Council, which were re-iterated and published in December 2012 (https://ccnso.icann.org/about/nomcom-appointee-requirements-21dec12-en.pdf) Draft Resolution Background In November 2008 the NomCom appointed an employee of a ccTLD manager that had no representative on the ccNSO Council at the time of appointment. Independent of the qualities of the appointee, the ccNSO Council decided to send a letter to the Board (see: https://ccnso.icann.org/workinggroups/minutes-council-call-16sep08.pdf) to convey the view of the ccNSO Council on the role of NomCom appointees and the role of NomCom in seeking and appointing Councillors. In addition, in order to assist the NomCom, the ccNSO Council developed criteria for suitable candidates. In 2012, the Chair of the NomCom at that time confirmed that the NomCom would be “avoiding any member already belonging to the cc management participating in the cc constituency” (Chair of the NomCom email to Chair of the ccNSO). In addition, the Chair of the NomCom 2013 requested input on additional requirements from a ccNSO perspective for appointing Councillors to the ccNSO Council. The Council re-iterated the earlier criteria: “To maintain the current balance the ccNSO Council strongly advises the Nominating Committee not to appoint members who are directly or indirectly associated with a ccTLD manager (either as a Board member, employee or advisor) nor Board member or employee of a Regional Organisation” (https://ccnso.icann.org/about/nomcom-appointee-requirements-21dec12-en.pdf) The 2017 prospective Nominating Committee appointee to the ccNSO Council is a Board Member of the Canadian Internet Registry Association (CIRA). The proposed appointment fails to comply with the above quoted long standing criteria. Our concern is aggravated by the additional fact that the relevant ccTLD manager is already represented on the ccNSO Council by a Member unanimously elected by ccNSO members from that particular region. Decision Independent of the qualities of the recently NomCom appointed Council member, the ccNSO Council expresses its strong disappointment in the decision of NomCom that despite its earlier assurances it has appointed a person who is directly related with a ccTLD manager, which in addition already has a seat on the ccNSO Council. The Council re-iterates its grave concern that this appointment does not respect NomCom’s role and mission to add independent people to the ccNSO Council. In addition, the ccNSO urges NomCom to indicate how they intend to assure that such an appointment will be avoided in future. The ccNSO Council requests the Chair to draft a letter to the Chair of the Nominating Committee, the ICANN Board, and the appointee informing them of Council's views and that the proposed appointment is unacceptable to the ccNSO Council. This letter is to be adopted by Council before it is send. 7) Update Response Board questions re EPSRP Update & next steps 8) Update PDP progress (Nigel) For information only 9) Appointment volunteers Terms of reference ccNSO Review ICANN Meeting Strategy and Venue selection criteria For decision, appointment of volunteers To prepare for the review, it was advised to set-up a small group of Councillors and non-Councillors including the chair of the Programme WG and a former member of the ICANN Meeting Strategy WG to propose terms of reference for such a review. Goal is to present these terms to the community and the Council at the Abu Dhabi meeting. Draft resolution Background Following the 24 August Council decision to start the preparation of the review of the ccNSO meeting strategy, the secretariat send out a call for volunteers, which closed Friday 15 September 2017. The following persons volunteered: Maragarita Valdes (former member ICANN meetings strategy working group, LAC) Alejandra Reynoso (chair ccNOS programme WG, LAC) Jordan Carter (AP) Mira Fajriyah (AP) Giovanni Seppia (EU) Decision The ccNSO Council appoints Margarita Valdes, Alejandra Reynoso, Jordan Carter, Mira Fajriyah and Giovanni Seppia to propose terms of reference for the evaluation of the ccNSO meeting Strategy to date, and request Margarita and/or Alejandra to provide regular updates to the Council on progress of the drafting team. 10) ICANN 60: meeting agenda (Abu Dhabi) 10.1 ICANN 60 Meeting schedule days and Tech day 10.2 Council meetings Prep meeting Council Council meeting: Wednesday afternoon 17.00 10.3 ccNSO Cocktail update 10.4 Topics for Board – ccNSO meeting 11) CSC, RZERC and ECA update 11.1 CSC update (Byron) 11.2 RZERC update (placeholder) 11.3 Empowered Community Administration update (placeholder) 12) Council Updates 12.1 Chair Update 12.2 Vice-Chair Update 12.3 Councilors Update 12.4 Regional Organizations Update 12.5 Secretariat update 13) WG update 13.1 GRC update (Katrina) 13.2 CCWG Auction Proceeds (Ching) 13.3 CCWG Internet Governance (Young Eum) 13.4 CCWG Accountability WS 2 14) Liaison Updates 14.1 GNSO Update (written update). 14.2 ALAC Update (written update). 15) Next meetings Thursday 18 October, 18.00 UTC Wednesday 1 November, 17.00 local time. 16) AOB 17) Closure