[ccnso-council] Draft Agenda Council meeting 220- 21 August 2025| noon-13.00 UTC

Aug. 14, 2025

      Dear all,
Please find included the draft agenda for your meeting next week,
Kind regards,
Bart

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DRAFT AGENDA
ccNSO Council meeting 220
Thursday, 21 August 2025  | 12.00-13.30 UTC

Table of contents

Background and supporting documents. 2<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068344>

Agenda. 2<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068345>

ADMINISTRATIVE MATTERS. 2<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068346>

1.         Welcome. 2<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068347>

2.         Relevant Correspondence. 3<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068348>

3.         Minutes & Action Items. 3<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068349>

4.         Intermeeting Council Decisions (since meeting 219, July 2025) 3<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068350>

5.         Intermeeting Decisions Triage Committee since Council meeting 218. 4<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068351>

UPDATES. 4<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068352>

6.         Update ECA, IFRT & CSC (written updates) 4<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068353>

7.         Update Working Groups (written updates) 4<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068354>

8.         Update Liaisons (written updates) 4<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068355>

9.         Update ccNSO Website redesign. 4<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068356>

10.             Progress Board Consideration ccPDP4-IDN.. 5<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068357>

11.             Progress Review of  Reviews CCG. 5<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068358>

12.             Update 360 review June/July 2025. 5<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068359>

13.             Progress Nomination process Board seat 11. 5<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068360>

Informational 5<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068361>

14.             Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat 5<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068362>

ADMINISTRATIVE MATTERS & DECISIONS. 5<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068363>

15.             Adoption Final Report Finance WG & next steps. 5<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068364>

16.             Closure “How we meet” CCG. 5<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068365>

For discussion and decision (thank you). Final Report is expected to be published at time of Council meeting 220. 5<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068366>

17.             Approval of 2nd IANA Function Review Team recommendations. 5<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068367>

18.             Support transfer IANA Intellectual property rights from IETF Trust to IETF IPMC. 6<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068368>

19.             Initiate ccNSO Council statement procedure to provide comment on the draft "The Root Server System Governance Structure" 6<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068369>

20.             Re-schedule review of working groups and committees. 6<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068370>

21.             Appointment members, or chairs/vice chairs to committees or working groups, if any. 6<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068371>

22.             CSC related matters. 6<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068372>

a.         Progress Selection of Membership. 6<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068373>

b.         Bylaw and Charter Update to accommodate Adjustment frequency of reviews and Alternates. 6<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068374>

SUBSTANTIVE MATTERS & DECISIONS. 7<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068375>

23.             Progress Review of Reviews 7<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068376>

24.             ICANN84. 7<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068377>

25.             Any Other Business (AOB) 7<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068378>

26.             Next Council Meetings. 7<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068379>

27.             Adjourn. 7<applewebdata://77513B73-F763-4677-9392-26F74B927C47#_Toc206068380>

Background and supporting documents

  *   Council workspace for this meeting:

  *   ccNSO correspondence - statements and responses:

Agenda
ADMINISTRATIVE MATTERS

1.    Welcome

     *   SOI updates

Consult the <https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> ccNSO SOI Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...>
Complete the SOI <https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...>
Check the ccNSO <https://community.icann.org/x/doAFEg> Statements of Interest<https://community.icann.org/x/doAFEg>

     *   Meeting quorum
2.    Relevant Correspondence

     *   Letter to Chair of the Board re Review of Review CCG
     *   Note chairs of ccNSO and GNSO on coordination CSC members
     *   Letter Chair ccNSO & GNSO Council on deferral 3rd CSC Effectiveness Review
3.    Minutes & Action Items

     *   Minutes Meeting 218

Circulated to the Council mailing list on:

     *   (Tentative) Action Items

  *   Action item 218-15 (Completed) - The ccNSO Council chair is requested to - jointly with the chair of the GNSO Council -  inform the chair of the ICANN Board of Directors that the ccNSO and GNSO Councils will defer defining the method on how the 3rd CSC Effectiveness Review will be conducted.

  *   Action item 219-01 - Staff to publish FY26-27 workplan.
  *   Action 219- 02: Staff to publish resolution on adjustment of voting process, in event of only candidate.
  *   Action 219-03: Staff to convey request from Stephen Deerhake to look at minimum duration of in-person voting (procedural change).
  *   Action Item 219-04: Staff to include approval of IFRT recommendations on agenda meeting 220.
  *   Action Item 219-05: Staff to inform appointees and chairs of IGLC and MPC of appointment.
  *   Action Item 219-06: Staff to publish resolution on appointments.
  *   Action Item 219-07: Staff to circulate note on suggestions of proposed ICANN Bylaw and CSC Charter changes to accommodate Alternates and on time between two consecutive CSC reviews to Council to seek comments from Council.
  *   Action Item 219-08:Chair to keep Councillors posted on progress development charter Review of Reviews and related matters.
  *   Action Item 219-09: Chair, Peter Koch and Luis Diego (2nd member RSSAC Governance working party) to prepare a joint session with RSSAC.

4.    Intermeeting Council Decisions (since meeting 219, July 2025)

  1.  Selection of Maarten Simon (.nl) member of the CSC, and Erwin Lansing (.dk) as Alternate
  2.  Decisions on Review of Review CCG
     *   Decision on supporting charter Review of Review CCG (07 August)
     *   Decision limit selection to two members on CCG
     *   Decision on procedure to select members on CCG, including selection committee
     *   Decision on timeline for selection of members CCG

5.    Intermeeting Decisions Triage Committee since Council meeting 218

No specific work items have been identified
UPDATES

6.    Update ECA, IFRT & CSC (written updates)

7.    Update Working Groups (written updates)

     *   ccPDP4-IDN - Dormant
     *   DASC
     *   FIN2 WG (see item x on agenda)
     *   GRC
     *   IGLC
     *   MPC
     *   OMC
     *   SOPC  (no meeting since ICANN83)
     *   Tech WG  (no meeting since ICANN83)
     *   TLD-OPS SC
     *   Triage Committee  ((no meeting since ICANN83)
     *   UAC
     *   CIP-CCG
     *   Planning Prioritization Process group
     *   RZERC
     *   RSS GWG  (see item
     *   ICANN How We Meet Group (see item

8.    Update Liaisons (written updates)

Written updates - if any - are published on the wiki space for this meeting.

     *   Update ccNSO Liaison to ALAC
     *   Update ccNSO Liaison to GNSO Council
     *   Update ccNSO Liaison to UASG
9.    Update ccNSO Website redesign
According to current planning, the website will go live in December 2025, depending on progress of developing new content for the new website.

10.   Progress Board Consideration ccPDP4-IDN
Informational

11.  Progress Review of  Reviews CCG
Informational: report selection committee, any additional information sharing

12.  Update 360 review June/July 2025
Informational
Update on next steps

13.  Progress Nomination process Board seat 11
Informational

14.  Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat

ADMINISTRATIVE MATTERS & DECISIONS

15.  Adoption Final Report Finance WG & next steps
For discussion and adoption

16.  Closure “How we meet” CCG
For discussion and decision (thank you). Final Report is expected to be published at time of Council meeting 220.

17.  Approval of 2nd IANA Function Review Team recommendations
No decision in July, is deferred to meeting 220 until.

Background - The ccNSO Council is required to support recommendations from the 2nd IFRT to make it to a Bylaw change:
Section 18.6 (b) of the Bylaws<https://www.icann.org/en/governance/bylaws#article18> reads that any recommendations by the IFR that would amend the IANA Naming Function Contract shall only become effective if: (i) The IFR Recommendation has been approved by the vote of (A) a supermajority of the ccNSO Council (pursuant to the ccNSO's procedures or, if such procedures do not define a supermajority, two-thirds (2/3) of the ccNSO Council's members) and (B) a GNSO Supermajority;”
The IFR2 will make the following recommendations that meet the above criteria (note: the IFR2 draft report<https://www.icann.org/ar/public-comment/proceeding/second-iana-naming-functi...> that was published for public comment in March-April 2025 also included these two recommendations and received no objections. The final report is now moving through the final consensus steps with the IFR2).
●        Recommendation 1: The IFRT2 recommends removing the policy details from the IANA Naming Function Contract (see Annex A, 4 (i) (1)).
●        Recommendation 2: The IFRT2 recommends identifying and pointing to the appropriate policy authority for DNSSEC in the IANA Naming Function Contract (see Annex A, 4 (i) (1)).

18.  Support transfer IANA Intellectual property rights from IETF Trust to IETF IPMC
Support request for transfer of IANA Intellectual proprietary rights from IETF Trust to IETF Intellectual Property Management Corporation.  The ccNSO appointee on the cross-community group overseeing and ensuring accountability of use of Intellectual property rights, advises to support the transfer, which is a legal, technical change that in his view has no impact on the objectives behind the transfer and licensing of the IANA IPR.

Background material: Note Maarten Simon on Transfer of IANA IPR, circulated to Council in July 2025

19.  Initiate ccNSO Council statement procedure to provide comment on the draft "The Root Server System Governance Structure"
For discussion and decision
20.  Re-schedule review of working groups and committees
For discussion and decision

In March 2025, the Council adopted a schedule to review the various ccNSO Committees, starting with the MPC before the Prague meeting.  Due to various circumstances thai review did not start at the intended time.
Proposal is to re-schedule the reviews, including the review of MPC, starting now in September 2025. This also includes a call for volunteers (at least 3 Councillors).

21.  Appointment members, or chairs/vice chairs to committees or working groups, if any

To be appointed: (include names, if any, closer to the meeting)

22.  CSC related matters
a.    Progress Selection of Membership
Membership selection to be finalized in September 2025

b.    Bylaw and Charter Update to accommodate Adjustment frequency of reviews and Alternates
Informational and for discussion
SUBSTANTIVE MATTERS & DECISIONS

23.  Progress Review of Reviews
Since ICANN83, there have been on-going discussions with ICANN and other groups, including on possible charter and (need for) Bylaw change.

24.  ICANN84
Tentative block schedule: for discussion

25.  Any Other Business (AOB)

26.  Next Council Meetings
●      18 September 2025 | 21:00 UTC (Meeting 221)
●      30 October 2025 | time TBC, Meeting 222 (ICANN84)
●      20 November 2025 | 12:00 UTC, Meeting 223
●      18 December 2025 | 18:00 UTC, Meeting 224

27.  Adjourn

[ccnso-council] Draft Agenda Council meeting 220- 21 August 2025| noon-13.00 UTC

Bart Boswinkel