NOTES | council Prep | 22 Feb 2024 (noon UTC) 1. Welcome and roll call Jordan: reminder to please complete your SOI 2. Update Survey ( Progress to date, 21 February Quorum not yet reached. Deadline to respond is tomorrow, friday 23 Feb 3. Sessions overview and assigning rapporteurs https://docs.google.com/document/d/1q_w8qnnsRErBaM6OhCV38omSBTvZrveNAaKO8PIr... Bart: During the ccNSO Council meeting, you might need to brief Council about what happened during the sessions E.g. GAC Gap Analysis discussions Alejandra: useful in Hamburg. We added the notes directly in this document. Kim: will take care of it. 4. Chair and Vice-chair Election and Council Roles and Responsibilities: overview current roles Alejandra: please have a look. Do you want to continue? Change? Please let us know. During the workshop on Sunday, we will finish the assignments, and approve them at the council meeting. In the past there were delays, and we want to avoid that. Irina: doc is corrupted. Bart: will circulate via email https://ccnso.icann.org/about/roles-responsibilities-council-30jun23-en.pdf Included excerpt from Roles and responsibilities Guideline on Chair and Vice-Chairs election Bart: election of the chair first. Needs to be a nomination, a secondment, and then the candidate(s) need to accept their nomination. If there are 2 or more councillors, we need to vote. At least one councilor will participate remotely, so we need to think about how to have a confidential ballot. More info to follow. The chair and vice chairs need to be from different regions. To ensure that the vice chair candidates are from different regions. First election chair, then vice chairs. If 2 or more councillors, there will be a confidential vote. 5. Topics Q&A meeting ccNSO appointed Board members Alejandra: No suggestions to date. Anything you would like to discuss? This will be useful input for Barbara who will chair. Stephen: update ccPDP3-RM with the Board. Alejandra: we received an update during the last council meeting Jordan: the nature of risk management at ICANN. Came up during SO/AC roundtable Alejandra: yes, depends also a bit on the discussions in the roundtable in san Juan Bart: nice opportunity to share the sense of the discussion with the broader community present. Irina: retirement policy implementation We still do not know the status. Is it implemented or not? Stephen: i talked informally with Kim D in Frankfurt or earlier. Iana procedures were nearing completion at the time. Would be good to receive an update. Alejandra: ok. Chris: ask about the budget. 1. Cutting money - travel budget. How does that look? 2. Reserved fund - topped up to more than what was previously required. Maintained at same level? More money required? Alejandra: we also welcome topics from the floor of course. Irina: FY25 Budget we just commented on does not foresee any changes in Reserve Fund 6. What to expect at Council working sessions Sunday 3 March 2024 block 1 (Gap Analysis) and block 2 Bart: small group agreed to use the 2 sessions on Tuesday to do hypotheticals. How to address the gaps. Council workshop is to test the waters on the hypotheticals. Latest update of the overview document. So you have a real understanding of the documentation available. Potential ways to address gaps. Chris: Also, want to see off there is any discussion about the quantum and about what would be appropriate reasons to access it Bart: implementation issue? In that case a PDP is not suitable. Tools range from a PDP, to info sharing between PTI IANA and ccNSO Council, inforing ccNSO about an issue. Range of tools that are available. Alejandra: how do you plan to gather the input? Do group work? Bart: initial thought was breakout groups. But that has proven to be unworkable. Ad hoc group is going to run hypotheticals with the community instead. It is almost a Q&A session. Group identified 2 scenarios. Will seek immediate views on the issues from the audience. We can use mentimeter, show of hands etc. Add complications, and take people by the hand through the gaps, and see how to address them. No presentations. Another way of creating an interactive sessions Alejandra: people might not be inclined to speak in the big room. But we could place councillors in the room for interventions Bart: ad hoc group is aware. It is a method to bring people up to speed to the issues. Introduce topics gradually. Be surprised! Tatiana: mentimeter. Can be used when people do not want to speak. Submit your opinion in written. Would be good. Bart: hoping for a divergence in view. Makes it easier and more interesting. Jordan: most people did not think about it. Breaking into small groups, we loose people. Role play through hypotheticals. More concrete and tangible. Chris and bart will do a first draft. On sunday, during our workshop, we will run you through the hypotheticals als see how council could play a role. Chris: quantum. discussion re amount in there. Has the council discussed the amount, and the circumstances when it would be appropriate to access the reserve funds? Is there a reserve fund strategy in place? If there is not, should there be one? 7. What to expect at the Council meeting 7 March 2024 A. Formal Chair and Vice-Chairs Elections B. Roles and Responsibilities Councillors C. Council Vote on ccPDP4 & Approval Timeline Members vote ccPDP4 D. Adoption advise to ccTLDs on IDN Tables and registration variants as 2nd level domains E. Discussion and decision on next steps outcome world cafés on keeping the ccNSO relevant next 7 years F. Discussion outcome OISC review G. Discussion Next steps GAP Analysis (outcomes council workshop and member session) 8. AOB Kim: Regarding ICANN80. we had a meeting with RICTA (.rw) They cannot offer financial support, but can assist in establishing contacts. We are still looking for funding. Suggested alternative to Tuesday cocktail is to take people on a field trip to a genocide memorial. Is there an interest to do this? In place of or in addition to the usual networking. No idea where the ccnso will be hosted: Several hotels. Radisson is at the venue. Venue has a terrace restaurant and pool area. 30 min. Walk for the contracted venue hotels. Prices are reasonable. This is a policy forum. There are cocktail every day. Venue is Kigali convention centre. Radisson next doors. You need a taxi for everything else beyond that. Tatiana: like the idea. Alejandra: i like the idea. We do not often have the opportunity to meet in Kigali, Bart: let’s raise it again at the council workshop. People can think about it. Also about potential sponsoring. 9. Closure and safe travels Thank you. bye Joke Braeken joke.braeken@icann.org<mailto:joke.braeken@icann.org> ICANN79 links to bookmark now * ccNSO Schedule https://community.icann.org/x/MIEJEQ * ccNSO Session Highlights https://community.icann.org/x/jIEvEQ * Tech Day https://community.icann.org/x/T4EJEQ