ICANN68 | NOTES ccNSO Council Meeting Wednesday, 24 June 2020| 07:00 UTC - 08:00 UTC * ICANN public schedule and remote participation details: <https://66.schedule.icann.org/meetings/1116981> https://68.schedule.icann.org/meetings/ggSYJ3MPmhqE6axoX * Notes & Action items: https://docs.google.com/document/d/1AGMd20dkcf5JPDhK7bIvneq9vG6kmH_hPcrhdPSC... ________________________________ 1. Welcome and roll call Welcome by Chair Katrina Sataki (.lv) No Council prep, unlike at face-to-face meetings Few weeks ago a virtual council workshop. We will probably have more often workshops, now that we can do them virtually. 2. Minutes, Action Items & To-Do’s Minutes previous Council meeting distributed to Council mailing list on 20 June Still 2 ongoing action items: * Charter review WGs * Continue to work on ccNSO knowledge base 3. Intermeeting ccNSO Council decisions & Actions (since 16 April 2020) We selected a NomCom delegate. Juhani Juselius (.fi) Congratulations to Juhani 4. Approval of amended SOPC Charter Major changes: membership rules E.g. Chair may advise Council Chair to terminate membership of non-responsive members. Move? Pablo Second? Alejandra Questions or comments? None Against? None Abstain? None All in favour 5. Adoption of RWP’s proposed assessment & initial Implementation Plan ccNSO Review ccNSO organisational review. 14 final recommendations. RWP reviewed the recommendations and decided what to do. Completed a report, which needs to be submitted to the Board. RWP fully supported 4 recommendations, considered some already implemented (e.g. 4 and 12), and supported the issues as identified by the independent reviewer, but did not support the recommendations. 6 recommendations: revised approach suggested. Discussion regarding term limits for ccNSO Councillors. Currently there are no term limits. Good governance: something needs to be done. To be discussed with the community. Better to have this discussion face-to-face. Not just whether to have term limits, but also how to implement it. Bart produced a table, to see how many years Councillors served. Being displayed in the zoom room. Median length of service: probably less than 9 years, 7 or 8. Move? Alejandra Second? Pablo Comments or questions? Council to inform RWP, RWP should submit the results of the review to the Board OECD. Young-eum: agrees with recommendation number 5. We need new blood on the Council. Katrina: we do not have a long line of volunteers. Uncontested elections. Alejandra: the fact that there is no term limit is an issue. People are already in the Council and willing to continue. Community might not suggest a replacement for that reason. Against? None Abstain? None All in favour 6. Update ccPDP 3 a. Part 1 Retirement – Update The third ccNSO Policy Development Process (ccPDP3-RET) Working Group, tasked with developing and proposing policy for the retirement of country code Top-Level Domains, is seeking input and feedback from the broader community on its proposed process to retire ccTLDs, when the country code is removed from the list of country codes in the ISO3166 standard. After closure of the public comment period, the working group will review the comments received and take into account while developing a final set of policy recommendations. Close date for public comments is 10 July 2020 (23:59 UTC). Read more here<https://www.icann.org/public-comments/ccnso-pdp3-retire-cctlds-2020-05-05-en>. * Part 2 Review Mechanism –Update The ccPDP3-RM Working Group focuses on the development of a review mechanisms pertaining to decisions regarding the delegation, transfer, revocation and retirement of ccTLDs. The group decided on a 3-step approach to identify decisions that should be subject to review: 1. Decision points As part of the development of the retirement process, the ccPDP3-RET WG compiled a list of 6 decisions taken by the IANA Function Operator (IFO) and the ICANN Board of Directors. PTI staff presented an overview of the delegation and transfer process<https://www.iana.org/help/cctld-delegation>, to identify decision points. 2. Scope As a next step, the WG needs to determine whether the decisions are within scope of the policy on the proposed review mechanism. 3. Questions Lastly, the group is advised to discuss a set of questions, on who takes the identified decision, who and how is oversight provided and which decisions are to be made subject to a review mechanism For more information, go to the ccPDP3-RM workspace<https://community.icann.org/display/ccnsowkspc/Policy+Development+Process+%2...>. 7. IDN ccTLD related work items a. ccPDP4 This fourth-ever ccNSO Policy Development Process aims to develop policy recommendations for the ICANN Board. In time, the results of this ccPDP will replace the IDN ccTLD Fast Track Process, which currently guides the selection process of IDN ccTLD strings. During its meeting on 21 May, the ccNSO Council adopted the Issue Report<https://community.icann.org/download/attachments/132088151/Item%205%20a-%20A...> on Internationalized Domain Name (IDN) country code top-level domain strings. With the adoption of this report, the fourth policy development process (ccPDP) for the ccNSO is initiated. Mid-July 2020, the ccNSO Secretariat will send out a call for volunteers and will invite stakeholders as listed in the group’s charter, to join the Working Group. Prior to this call for volunteers, the secretariat will organise 2 editions of a webinar, on 8 and 9 July, to inform the community about the topics to be addressed and the working methods of the ccPDP4 WG. A save-the-date was posted here: https://ccnso.icann.org/en/announcements/announcement-23jun20-en.htm Presentation and recording for the webinar will be posted here: https://community.icann.org/x/H4VIC * Progress Bylaw Change 8. ccNSO Board Seat 12 Nomination process Due diligence verifications: sufficient time this round. 1 candidate has been nominated, with several secondments. 9. ccNSO Council Nomination and Election Process 2021 Elections around the third ICANN meeting of the year, following a Q&A session. Proposed timeline shared in background material, and shown in Zoom. Term end in March 2021: Abdalla (AF) Young-eum (AP) Katrina (EU) Margarita (LAC) Byron (NA) Joke to be appointed as election manager, and adopt the timeline. Move? Stephen Second? Young-eum All in favour 10. Adoption ccNSO Council letter to the Board on approval process FY 21 Budget and 5-years operational plan. The process caused concerns. No question regarding the need to take the decision Draft letter was circulated with Council Move? Giovanni Second? Pablo 11. Adoption Final Report CCWG Auction Proceeds Final report to be adopted during the August meeting, by the ccNSO as one of the Chartering Organisations. An informational webinar for the Chartering Organizations of the CCWG Auction Proceeds about the CCWG’s Final Report<https://community.icann.org/download/attachments/63149512/New%20gTLD%20AP%20...> will take place on Tuesday, 7 July at 12:00 UTC for 60 minutes. If you would like to attend, please RSVP to gnso-secs@icann.org to receive Zoom details. The webinar will be open to all interested. 12. Review ccNSO Council Workshop: Format, results and next steps Consolidated overview of the weaknesses and strengths. Action on how to address them. Bart will share that next week, post ICANN68. Review this at the next meeting. Bart also started looking at the ccNSO recommendations around the purpose of the ccNSO, but also its operations and structure. Major one: updating the ccNSO website (one of the major weaknesses of the ccNSO). Actionable items. Results of the polling around the purpose and value of the ccNSO. Clear that the vast majority of the Council strongly agrees with it. A minority agrees, but not in full. No shift over time. The poll (same question) was repeated twice: first at the start of the workshop, and then also at the end. Katrina: we used to have 1 Council Workshop per year. We could hold workshops 4 or 5 times per year. Topic foreseen for ICANN67: how to make ccPDPs more efficient and effective? Still to be discussed. Feedback regarding number of workshops? Stephen thinks we should be more conservative. 13. Update ECA & CSC a. ECA * CSC * Update from CSC PTI performance over May 2020: 100% met thresholds ccTLD delegation and SLAs approved by ccNSO and GNSO Councils. Will become effective 1 June * Appointment ccNSO Appointed Member on CSC, consultation with RySG and approval of full membership Call for volunteers closed last Friday. 1 candidate; Brett Carr Consultation with RySG on slate of members. Hopefully to be concluded by Mid July. Full slate approval foreseen by Mid September. 14. Council updates (Chair, Vice-Chairs, Councillors, Regional Organisations, Secretariat) Good email exchange. 15. WG/Committee Updates a. GRC The ccNSO Guidelines Review Committee is currently discussing the following topics: * A ccNSO guideline to remove Board members nominated by the ccNSO Council, in accordance with the ICANN Bylaws. Next steps: How to remove NomCom appointed member? How to remove entire Board? * Guideline to appoint members to external groups (e.g. NomCom, CSC). have 1 general guideline, and then add the specifics for each group. But call for volunteers and voting by Council to be harmonised. * The need to simplify the many guidelines developed and adopted by the ccNSO, eg. by introducing generic procedures or wordings, available in a central location. * SOPC (taken from the meeting) The SOPC will meet as part of ICANN68, on Thursday, 25 June (08:30-09:30 UTC). Join us here<https://68.schedule.icann.org/meetings/p3YCxvGv5eMKxvDpz#/?limit=10&sortByFields[0]=isPinned&sortByFields[1]=lastActivityAt&sortByOrders[0]=-1&sortByOrders[1]=-1>. * TLD-Ops (taken from the meeting) One of the ccNSO success stories. * Tech WG (taken from the meeting) Thanks for another excellent Tech Day. good attendance, and interesting presentations. Recording is available * IGLC (taken from the meeting) * The IGLC created a repository of sessions held at the ICANN68 Policy Forum that address ccTLD-relevant topics in the Internet Governance area. Consult the repository: https://community.icann.org/display/ccnsowkspc/Repository * On Wednesday, 24 June, IGLC Chair Pierre Bonis will contribute to a session entitled “The DNS in times of COVID-19: the ccTLD experience”, held as part of the ccNSO Members Meeting. He will focus on capacity building efforts by ccTLD managers. Join us here<https://68.schedule.icann.org/meetings/rRQSbvhyJLnjAsqpQ#/?limit=10&sortByFields[0]=isPinned&sortByFields[1]=lastActivityAt&sortByOrders[0]=-1&sortByOrders[1]=-1>. * The IGLC will meet as part of ICANN68, on Wednesday, 24 June (08:30-09:30 UTC). Join us here<https://68.schedule.icann.org/meetings/YArXMrTMkSgTfjT78#/?limit=10&sortByFields[0]=isPinned&sortByFields[1]=lastActivityAt&sortByOrders[0]=-1&sortByOrders[1]=-1>. * MPC (will meet post ICANN68) Thanks to MPC Chair and the committee members for excellent planning 16. Update liaisons a. Update ALAC Liaison (written update) b. Update GNSO Liaison (written update) 17. Meetings a. ICANN68 as virtual meeting: first impressions. 2 sessions as part of the members meeting were already concluded. The ccNSO Members Meeting as part of the ICANN68 Virtual Policy Forum focuses on 3 sessions: * Governance models of ccTLD managers | Tue, 23 June. 07:00-09:30 UTC (incl. 15 min break) * DNS in times of COVID-19: The ccTLD experience | Wed, 24 June. 00:30-03:00 UTC (incl. 15 min break) * Q&A ccNSO appointed ICANN Board members | Thu, 25 June. 08:30-09:30 UTC Consult the ICANN68 ccNSO Members Meeting Session Brief here<https://community.icann.org/display/ccnsowkspc/ccNSO+Members+Meeting+%7C+ICA...>. Positive feedback from Stephen Deerhake and David McAuley and Nick. Max 1 hour is ideal, breaks were good in between. Lots of efforts were put into the prep work for these sessions. Alejandra: good idea to have sessions prior to ICANN68, to not overload ICANN68. Biyi agreed. We adjusted well to the zoom room settings. ccNSO Cocktail was great. Video was good. Pablo: useful and interesting that we picked content relevant to others, outside of the ccNSO. Polling during the session on Tuesday was helpful. Katrina: being a panelist and seeing the participants in the webinar zoom room was helpful. * Next Council Meeting schedule · 20 August – 12:00 UTC · 17 September – 18:00 UTC · October @ICANN69: Virtual meeting · 19 November – 12:00 UTC · 17 December – 18:00 UTC Alejandra: what happened to the rotation we decided last meeting? Katrina: we need to look into this. Another Council Workshop prior to ICANN69. Council meetings are open to observers, including the regular ones, not held at the occasion of ICANN meetings. To those interested: feel free to join. 18. AOB Draft paper on return to face-to-face meetings. Phased approach suggested. To be discussed during the plenary session on Thursday, as part of ICANN68. Alejandra: what will happen in the future? Do not think it is realistic to have face-to-face meetings soon. Cancun might not be possible, even though she wishes for it. Stephen: issues for those travellers from the US for the foreseeable future Marie-Noemie: good to have a plan. Physical participation used to be preferred. Now that we have remote only, the idea is to move to physical participation in a cautious manner. People with higher risk. Must consider their own personal safety. Nick: agrees with Peter. Regional meetings for Regional Organisations. Opportunities to increase participation, while we do not have physical meetings. Environmental impact. Interesting time, stretch boundaries of the possibilities 19. Closure Thank you all. Bye. Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org<mailto:joke.braeken@icann.org> Follow @ccNSO on Twitter: https://twitter.com/ccNSO Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/ http://ccnso.icann.org