Dear all, Please find included the draft agenda for the upcoming Council call ( 22 August) Background material will be circulated over the next days Kind regards, Bart Draft Agenda ccNSO Council Meeting 22 August 2019 Welcome and roll call Minutes & Action Items Minutes Minutes of in person meeting June 2019 have been circulated by email on 13 August. Action items 152-01 Secretariat to inform the IGLC, the newly appointed members and update the website and email list accordingly. Completed 152-02 Secretariat to launch call for volunteers – Customer Standing Committee (CSC). Completed 152-03 The Secretariat is further requested to inform the community as soon as possible on the upcoming CSC member nomination and selection process. Completed 152-04 Secretariat to launch call for volunteers – ccNSO Member NomCom FY 2020. Completed 152-05 Secretariat to launch call for volunteers - Root Zone Evolution Review Committee (RZERC). Completed 152-06 Secretariat to send out call for volunteers as soon as possible – IFRT. Completed 152-07 Council to provide statement on ccNSO Draft Review Report – start on Google Drive for collaboration. Completed, Statement submitted 152-08 Council to draft statement to send to other DP’s and ICANN Secretary - how to improve rejection and approval action process handled by the Empowered Community and Legal. On-going Intermeeting decisions (since 18 April) Appointment ccNSO delegate on NomCom FY2020 Submission Council Statement Draft report 2nd ccNSO Review. Selection 3rd member IFRT (non-ccNSO Member) Re-launch CSC Selection process ccNSO Statement on Streamlining Organisational Reviews ccNSO Statement on Fundamental Bylaw Change Update “end of ccNSO membership” following transfer of management of ccTLD For information Adoption FY 2020 NomCom Selection Report According to the Guideline the documentation of process needs to be adopted to close the process formally. The Council is informed that GRC is working on updating the Guideline. For adoption: Selection Report (circulated by email) Update ccNSO related ICANN Bylaw Change Repository For information: the Bylaw change repository has been updated. Two additional items were added, and one change is underway. Appointment ccNSO Member RZERC For decision: only one candidate has volunteered: Peter Koch (Denic, .de) who is currently member of RZERC. The Expression of Interest and other relevant material will be circulated in separate email. ccNSO Selection procedure Boards seat 11 8.1 Adoption Guideline: ccNSO Selection procedure Boards seats 11 and 12 For discussion: timing of the ccNSO Call for expression of interest Board seat 11. Background: Chris Disspain’s term ends at the end of the ICANN AGM in 2020. To replace him, the call for expression of interest needs to go out. Timing of the call and timing and duration of the Due Diligence background check need to be considered and taken into account (should the background check happen before or after the community has an opportunity to interview the candidates). Also to be considered is the Bylaw provision when ECA needs to be informed about the candidate (22 April 2020). In addition, the Guideline needs to take into account the situation that only one candidate is nominated by members. Given the requirement that members should be able to express that they do not support a candidate (none of the above): an election will need to take place and If this candidate does not receive the support of the majority of the members who have cast their vote, first check whether a majority of the members have cast their vote. If not the vote will be re-launched. If a majority of the members voted or after the second round of voting, the majority of those who have cast their votes is explicitly not supportive, the Board Nomination process is terminated. For decision: Adoption amended Guideline: ccNSO Selection procedure Boards seats 11 and 12 The guideline to address some concerns re timing and to ensure an election even if only one candidate. 8.2. Adoption of the Timeline and appointment of Nomination Manager What is preferred option Interview in Montreal or Cancun? Emoji SG Final report For discussion The Emoji Study Group intends to submit its final report by the Council meeting of 22 August for adoption. It is suggested to either take an email vote or decision at the September Council meeting. For you information the report will be shared before the upcoming meeting for informational purposes. The draft Observations and Recommendations are: Observations: Potential for confusability with emoji is significant but is currently contained given the small number of registries which accept the registration of domain names which include emoji. Some in the emoji domain name industry have proposed Whitelisting as a potential solution to address confusability Recommendations 1.Dialogue Following the Study Group’s efforts to liaise with as many relevant parties as feasible (including ccTLDs) one of the findings is that a full and frank dialogue with ccTLDs accepting emojis as second level domains should be continued and fostered. It should be ensured that both potential harms of and the reasons for accepting emojis should be well understood. This dialogue, however, will only succeed if all relevant parties participate. The ccNSO Council is requested to share the Study Group’s final report with the ccTLD community, and in particular with those ccTLDs that have been identified by the Study Group as accepting emojis in second level domains. 2. Define and communicate consistently what is and what is not an Emoji. To understand the breadth of use and issues associated with the use of emoji in domain names the Study Group looked at the definitions of emoji which are currently available. One of the observations made was that In trying to arrive at an authoritative and all-encompassing definition of what is an emoji one may, at least for the moment, have to settle on referring to the latest version of emoji as documented by the Unicode Consortium (see above). However the Study Group is aware that this definition is unsatisfactory for many reasons. It is therefore recommended that the issue of definition of what is and what is not an emoji be further explored by the broader community. 3. Identification of cc’s and others accepting Emojis in second level domains. As mentioned in the report, the Study Group used a variety of ad-hoc methods to identify ccTLDs that include emojis in second level domains. However the Study Group is well aware that these methods were not systematically developed, nor applied consistently across namespaces. One of the underlying issues is definitional in nature (see the previous point and related findings of the Study Group). To understand the full scope of the issues, a systematic and consistent research approach is advised to provide a sound basis for well-informed and evidence based discussions and recommendations. The Study Group therefore recommends that the ccNSO Council advises ICANN that, prior to taking further steps, ICANN and the broader community consider clearly delineating what it considers emoji and develop systemic methods to identify (cc)TLDs who include emoji (however defined) as second level domains. IDN ccPDP related matters 10.1 Letter to the Board re IDN ccTLD overall proposed policy For adoption 10.2 Adoption Final Report IDN PRT For discussion and adoption THE IDN PRT’s Recommendations included in the Final report are: 1. Launch a new ccNSO PDP in accordance with Annex B of the ICANN Bylaws to address the limited set of issues identified by the PRT ( see Table 1 – 3 and 5 and 6 of the report). In some areas a more detailed approach is proposed (confusing similarity review and variant management) to ensure a possible mechanism to optimise and streamline the efforts to harmonize the development processes, procedures and/or criteria pertaining to the selection of IDN (cc)TLD strings. 2. After consulting the ccTLD community, propose to the ICANN Board of Directors to amend Article 10 of the ICANN Bylaws to enable the inclusion of IDN ccTLDs in the ccNSO as foreseen in 2013. The RT notes that the proposed ccNSO membership definition should be reviewed and updated to also address the issue identified by the ccPDP 3 Retirement WG and the ccNSO Council. 10.3 Next Steps: Actions to implement recommendations IDN PRT For discussion PDP 3 Part 1 Retirement – Update Informational Council Workshop Montreal (ICANN66) Topics for Council Workshop, Organizing the workshop Regular Agenda Montreal (ICANN66) Council meetings i. Prep meeting ii. Council meeting iii. Joint meeting with GNSO Council iv. Joint meeting with ALAC Tech Day & Members meeting i. Tentative agenda members meeting ii. Plenary topics WG meetings Joint meeting with the Board Joint meeting with GAC Update ECA & CSC ECA CSC CSC Selection process (for information only) Update ccNSO Review Updates chair, vice-chairs and Councillors, Regional Organisations, secretariat. Updates WGs. GRC IGLC (progress to date) SOPC Meeting Programme Committee Emoji Study Group Update liaisons Update ALAC Liaison (written update) Update GNSO Liaison (written update) Next meetings September 19 October 17 November -Montreal (2-7 November) December 19 AOB Closure