Dear all, Please find included the draft agenda and already available background material for meeting 219; Already included: item 13 ccNSO FY 26-27 workplan Draft Agenda ---------- DRAFT AGENDA ccNSO Council meeting 219 Thursday, 17 July 2025 Table of contents Background and supporting documents. 3<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063869> Agenda. 3<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063870> ADMINISTRATIVE MATTERS. 3<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063871> 1. Welcome. 3<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063872> 2. Relevant Correspondence. 3<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063873> 3. Minutes & Action Items 3<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063874> 4. Intermeeting Council Decisions (since meeting 218, June 2025) 5<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063875> 5. Intermeeting Decisions Triage Committee since Council meeting 218. 5<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063876> UPDATES. 5<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063877> 6. Update ECA, IFRT & CSC (written updates) 5<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063878> 7. Update Working Groups (written updates) 5<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063879> 8. Update Liaisons (written updates) 6<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063880> 9. Update ccNSO Website redesign. 6<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063881> 10. Progress Board Consideration ccPDP4-IDN.. 6<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063882> 11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat 6<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063883> ADMINISTRATIVE MATTERS & DECISIONS. 6<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063884> 12. Adoption ccNSO portfolio FY 26-27. 6<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063885> 13. Call for nominations Board Seat 11: decision regarding election. 7<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063886> 14. Approval of 2nd IANA Function Review Team recommendations. 7<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063887> 15. Appointment members or chairs/vice chairs to committees and working groups, if any. 7<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063888> 16. CSC related matters. 8<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063889> a. Progress Selection of Member 8<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063890> b. Bylaw and Charter Update to accommodate Adjustment frequency of reviews and Alternates. 8<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063891> SUBSTANTIVE MATTERS & DECISIONS. 8<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063892> 17. Progress Review of Reviews 8<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063893> 18. ICANN84. 8<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063894> 19. Any Other Business (AOB) 8<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063895> 20. Next Council Meetings. 8<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063896> 21. Adjourn. 8<applewebdata://8A3CDEB0-4BE1-47BA-B58D-8CA8E467BEF6#_Toc203063897> Background and supporting documents * Council workspace for this meeting: https://icann-community.atlassian.net/wiki/x/F4wlBg * ccNSO correspondence: statements and responses: https://ccnso.icann.org/en/about/statements.htm Agenda ADMINISTRATIVE MATTERS 1. Welcome * SOI updates Consult the <https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> ccNSO SOI Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> Complete the SOI <https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Check the ccNSO <https://community.icann.org/x/doAFEg> Statements of Interest<https://community.icann.org/x/doAFEg> * Meeting quorum 2. Relevant Correspondence * Letter to Jonathan Zuck re Community Reconsideration Request 3. Minutes & Action Items * Minutes Meeting 218 Circulated to the Council mailing list on 30 June 2025. * Action Items Meeting 218 * Action Item 218-01 (completed) The ccNSO secretariat is requested to publish the ccNSO Council Election Process guideline as soon as possible. * Action Item 218-02 (completed) The ccNSO secretariat is requested to publish the proposed timeline for the ccNSO Council election as soon as possible. * Action Item 218-03 (completed) The ccNSO secretariat is requested to publish the proposed timeline for the Board Seat 11 Nomination Process as soon as possible. * Action item 218-04 (completed) The Secretariat is requested to circulate the 360-degree Council review surveys by 1 July 2025 to all eligible Council members. The deadline for responses is 18 July 2025. Once the survey period has closed, the Secretariat will share the results with the Chair of the Council. In the case of the Chair being reviewed, the results will be shared with both Vice-Chairs. * Action item 218-05 (Ongoing) After the closure of the 360-degree Council review surveys, the Chair of the Council will meet individually with each Councillor who was the subject of a review. In the case of the Chair being reviewed, both Vice-Chairs will jointly meet with the Chair to discuss the results. * Action item 218-06 (Completed) The ccNSO Secretariat is requested to publish the resolution regarding the adoption of the ToR for the Study Group on Disaster Recovery as soon as possible, and to launch a call for volunteers, once there is a decision regarding the timeline. * Action item 218-07 (Completed) The ccNSO Secretariat is requested to publish the resolution regarding the adoption of the ToR for the Study Group on IANA Public Records as soon as possible, and to launch a call for volunteers, once there is a decision regarding the timeline. * Action item 218-08 (Completed) The secretariat is requested to update the overview of policies, procedures and practices relevant to ccTLDs, and to publish the updated version of the overview. * Action item 218-09 (Completed) The secretariat is requested to publish the resolution regarding the closure of the ccPDP3-RM WG and the update of the policy overview as soon as possible. * Action item 219-10 (Completed) The ccNSO Secretariat is requested to publish the resolution regarding the call for volunteers for the ccNSO Policy Implementation Assistance Group review Mechanism (ccPAIG RM) as soon as possible. * Action item 219-11 (Completed) The ccNSO Secretariat is requested to launch the call for volunteers for the ccNSO Policy Implementation Assistance Group review Mechanism (ccPAIG RM) as soon as possible. * Action item 219-12 (Completed) Regarding the appointment of the members to the various working groups and committees, the secretariat is requested to inform the respective working groups and enable the appointees to fulfil their role. The secretariat is requested to publish this resolution as soon as possible on the ccNSO website. * Action item 219-13 (Council) The ccNSO Secretariat is requested to launch a call for volunteers for one CSC member and one alternate, as per the timeline approved by Council. Furthermore, the Secretariat is requested to publish the resolution regarding the adoption of the timeline and the decision regarding the launch of the call for volunteers as soon as possible. * Action item 218-14 (Completed) The secretariat is requested to publish the resolution regarding the deferral of the 3rd CSC Effectiveness Review as soon as possible. * Action item 218-15 (Ongoing) The ccNSO Council chair is requested to - jointly with the chair of the GNSO Council - inform the chair of the ICANN Board of Directors that the ccNSO and GNSO Councils will defer defining the method on how the 3rd CSC Effectiveness Review will be conducted. 4. Intermeeting Council Decisions (since meeting 218, June 2025) 1. Decision not to support the ALAC Community Reconsideration Request (special Council meeting 8 July 2025) 5. Intermeeting Decisions Triage Committee since Council meeting 218 No specific work items have been identified UPDATES 6. Update ECA, IFRT & CSC (written updates) 7. Update Working Groups (written updates) * ccPDP3-Review Mechanism - Dormant * ccPDP4-IDN - Dormant * DASC * FIN2 WG * GRC * IGLC * MPC * OMC * PGA WG * SOPC * Tech WG * TLD-OPS SC * Triage Committee * UAC * CIP-CCG * Planning Prioritization Process group * RZERC * RSS GWG * ICANN How We Meet Group (dormant) 8. Update Liaisons (written updates) Written updates - if any - are published on the wiki space for this meeting. * Update ccNSO Liaison to ALAC * Update ccNSO Liaison to GNSO Council * Update ccNSO Liaison to UASG 9. Update ccNSO Website redesign According to current planning, the website will go live in December 2025, depending on progress of developing new content for the new website. 10. Progress Board Consideration ccPDP4-IDN 11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat * Secretariat update: change affiliation Pablo Rodriguez * Roundtable 16 July 2025 - Review of reviews ADMINISTRATIVE MATTERS & DECISIONS 12. Adoption ccNSO portfolio FY 26-27 For discussion and adoption Overview of portfolio of activities, resourcing & and prioritization Background material: Note and recommendation Triage Committee 13. Call for nominations Board Seat 11: decision regarding election According to the Guideline (https://ccnso.icann.org/workinggroups/ccnso-nominations-icann-board-guidelin...) section 3.7, the members have an opportunity to vote even if there is only one (1) candidate. This was introduced at request of some form the community to allow them to express that they would not support the candidate by checking the option “None of the Above”. For this election and going forward, it is proposed that in case of only one candidate no voting will be required and if two or more candidates the option “None of the above” is struck from the ballot. The reasons to suggest this decision is that it has become more difficult over time to explain the background and rationale of the option. In addition, and related, having to vote with only one (1) candidate on the ballot is unnecessarily cumbersome, both for the emissaries and staff. 14. Approval of 2nd IANA Function Review Team recommendations Background material - ccNSO Council is required to support recommendations from the 2nd IFRT to make it to a Bylaw change: Section 18.6 (b) of the Bylaws<https://www.icann.org/en/governance/bylaws#article18> reads that any recommendations by the IFR that would amend the IANA Naming Function Contract shall only become effective if: (i) The IFR Recommendation has been approved by the vote of (A) a supermajority of the ccNSO Council (pursuant to the ccNSO's procedures or, if such procedures do not define a supermajority, two-thirds (2/3) of the ccNSO Council's members) and (B) a GNSO Supermajority;” The IFR2 will make the following recommendations that meet the above criteria (note: the IFR2 draft report<https://www.icann.org/ar/public-comment/proceeding/second-iana-naming-functi...> that was published for public comment in March-April 2025 also included these two recommendations and received no objections. The final report is now moving through the final consensus steps with the IFR2). ● Recommendation 1: The IFRT2 recommends removing the policy details from the IANA Naming Function Contract (see Annex A, 4 (i) (1)). ● Recommendation 2: The IFRT2 recommends identifying and pointing to the appropriate policy authority for DNSSEC in the IANA Naming Function Contract (see Annex A, 4 (i) (1)). 15. Appointment members or chairs/vice chairs to committees and working groups, if any To be appointed: ● Member IGLC: Jaijit Bhattacharya ● Member MPC: Heidy Isabel Hernandez Lopez ● Members ccPAIG: Irina Danelia, Peter Koch, Nick Wenban-Smith, Jordan Carter and Chris Disspain Draft Resolution Decision The ccNSO Council appoints the following people as: * TBC The secretariat is requested to inform the various working groups and committees and persons appointed and publish this resolution as soon as possible. This resolution becomes effective upon publication. 16. CSC related matters a. Progress Selection of Member Update b. Bylaw and Charter Update to accommodate Adjustment frequency of reviews and Alternates Background material Note ICANN Legal, circulated prior to ICANN83 SUBSTANTIVE MATTERS & DECISIONS 17. Progress Review of Reviews Since ICANN83, there have been on-going discussions with ICANN and other groups, including on possible charter and (need for) Bylaw change. 18. ICANN84 Tentative block schedule 19. Any Other Business (AOB) 20. Next Council Meetings ● 21 August 2025 | 12:00 UTC (Meeting 220) ● 18 September 2025 | 21:00 UTC (Meeting 221) ● 30 October 2025 | time TBC, Meeting 222 (ICANN84) ● 20 November 2025 | 12:00 UTC, Meeting 223 ● 18 December 2025 | 18:00 UTC, Meeting 224 21. Adjourn