NOTES | ICANN72 ccNSO Council Meeting 177 Thursday, 28 October 2021 | 17.30 UTC 1. Welcome and roll call Welcome by Alejandra Background materials have been posted here: https://community.icann.org/display/ccNSOCWS/October+@ICANN72+28+October 2. Relevant Correspondence since meeting 176 3. Minutes & Action Items a. Minutes Meeting 176 Re-circulated today. b. Action items and To-do’s, if any Review Tech Day Charter. Stephen mentions Tech Day on monday was a success. Bart prepared a draft (short, 3 pages), which was not yet circulated to the WG or to the Chair. Hopefully to get it before council at the November meeting. MPC requested to update meeting guideline. See item 14. Was originally deferred to this meeting, due to the ICANN72 plenary All action items completed. 4. Intermeeting Decisions (since 16 September 2021) a. Appointment Guðrun Poulsen, vice-chair MPC b. Appointment Anil Kumar Jain (NIXI) as alternate ccNSO appointed liaison to the GNSO IDN EPDP c. Council decisions following Triage Committee recommendations: i.21-2021: Draft PTI and IANA FY23 Operating Plan and Budgets ii.20-2021: GNSO IDN EPDP seeks input on its charter Item 5-9 Written updates or taken from the meeting unless special developments Council needs to be aware off and Q&A Any additional comments, regarding the written updates> None See https://docs.google.com/document/d/1vVgFjkyXJFkFrLczdPOtxPV4C8Xqx_kpnCFNyLXv... Alejandra mentioned she talked to Maarten Botterman. Roundtable by SO/AC chairs. Proposal from Göran. Regarding a 90 min standing session on legal matters and geopolitical matters. The ccNSO remit is not there to discuss this. No actual detail on how these sessions would be organised, who would participate. Pablo: comment regarding Göran’s proposal. Agrees it is not in ccNSO remit. Could be helpful how to work closer with governments. Individual from ccTLD to ccTLD. Alejandra: how do feel about this standing plenary? Green ticks in the zoom room. Giovanni: SOPC session about the prioritisation project. 4 elements: scope, frequency, participation and the techniques. ICANN will deploy a pilot early next year 5. Update ECA & CSC 6. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat 7. Update WGs taken (written updates or taken from the meeting) a. IGLC b. SOPC c. GRC d. OISC e. TLD-OPS f. Technical WG g. MPC h. Triage Committee 8. Update liaisons a. Update ALAC Liaison (written update) b. Update GNSO Liaison (written update) 9. Update ccPDPs a. ccPDP3 - Review Mechanism (Informational) b. Update IDN ccPDP4 (Informational) Item 10-17 for discussion during the meeting 10. Appointment Sean Copeland chair ccNSO Guideline Review Committee Move? Stephen Second? Pablo Abstain? Sean Not in favour? None Decision approved, and congratulations to Sean on his new role. Alejandra: how is the development of GRC 2.0 going? Sean: we are doing strategy-brainstorming. Knowledge transfer is critical to us. Enabling this in the GRC will be a positive for the community going forward Alejandra: will the charter need to be updated? Sean: yes. Also COI is next on our list of things to do. GRC expected to become the arbiter in terms of COI. 11. Update Council elections: next steps Q&A with the council candidates earlier this week. The main topic of discussion was seeking new people, mentoring. In line with the ccNSO review. No formal term limit. But perhaps 3 terms is the time to go? Any other observations? Pablo: diversity is important. Also gender diversity. Our council is gender diverse. Nick: The question about term length was an interesting discussion. Probably don’t do more than 2 terms of 3 years. Responsibility. But reflection on gender diversity and age diversity. We each represent a region. Take back to our regions and our ROs. Jordan: We need to think about what we can do within our organisations. Bring a diverse crowd along. Biyi: we need to be deliberate with the things we do. Advise to the OISC. 12. Progress expanded role Triage committee Jordan circulated a paper on the council mailing list. ccNSO prioritisation approach. Jordan explains the PACE methodology. Balancing short-term prioritisation. What work do we seek to prioritise? Secretariat evaluates incoming requests. Work plan in march. Charter will need to be reviewed too, will be ready by November meeting. Proposal by Triage Committee: The ccNSO Council agrees to change and update the Triage Committee so that it: ● Becomes the lead point in preparing Work Plans and a Strategic Plan for the ccNSO ● Uses the PACE methodology to assist in its prioritisation work The ccNSO Council agrees to consider a revised Charter for the Triage Committee at its next meeting, to formally incorporate these changes in role. Alejandra. Do you have thoughts on how things will be done? We have info on what already. Jordan: We need to define our terms. What is the impact measurement? February workshop on the strategic plan. Exact methodologies: to be developed after the council agreed to the approach. Tool: click-up. Nick: looked into the ToR. Review every 2 years. Refreshing all ToR for all committees is good housekeeping. Alejandra: secretariat to provide a list of the current charters and their review dates. 13. ccNSO Governance session: Observations Sean provides an update Notes of the governance session have been posted here: https://community.icann.org/x/hAEuCg Irina: observation regarding the low participation in the polls. Only about 40 people. The topic is very important, but does not attract enough attention. Alejandra: would be good to reach out to additional ccTLDs Roadmap governance session is being displayed. 14. ICANN Hybrid Meeting: what are the requirements from a Council perspective? Report from Pablo. Innovative suggestions. Plans by IGF regarding its next meeting in Poland . Fully virtual, but with opportunity to attend in person. Participation exclusively online. Marie-Noemie added some comments Alejandra: what needs to happen now? No comments or suggestions. Alejandra proposes to revisit this in November. Please think about how you propose we move forward. 15. ccNSO & DNS Abuse: Next steps Alejandra presents the DNS Abuse & ccNSO roadmap. As well as the statements, their ranking based on the zoom poll results and clustering Next step is to develop a plan. What does the ccNSO have to do in the area of DNS Abuse mitigation? How to organise efforts, if any? Anticipated timelines, implementation path Nick received positive feedback about the session, and about the tone of the session. Methodology: collect suggestions, and triage them. Not enough perception on what the ccNSO already does in terms of info sharing. Suggestion to set up a parallel group to TLD-OPS potentially. Info sharing, case studies, best practice sharing. Peter: excellent session. Practical consequences. Good idea to get external views brought into the discussion. But be careful. This might not be representative of what ccTLDs want. We created the impression that the ccTLD would want to have a Code of Conduct. That would be controversial at CENTR. Only about 25-30% of the participants were ccTLD representatives. The other 75-70% were GAC, gNSO and ALAC reps. This is not necessarily a reflection of what ccTLDs want the ccNSO to do. It might mismanage expectations within and outside the ccNSO. Nick: getting the buy in of ccTLDs is especially important and that's why we need to consult with our community in more detail. But part of this is to demonstrate to the non ccTLDs that we are not ignoring this important area of discussion (and leaving a vacuum in which others will fill!) Alejandra: this was a very broad consultation We need to follow up on this Nick: DNS Abuse best practices WG would be the place to discuss for instance a CoC 16. Next meetings 18 November 2021 – 12:00 UTC 17 December 2021 – 18:00 UTC 17. AOB 18. Thank you and Welcome Giovanni mentions he is leaving EURid. This will impact his Council role and role of chair of the SOPC. he will stay around until the end of the year. Alejandra reads thank you and welcome 19. Closure Bye all Joke Braeken ccNSO Policy Advisor joke.braeken@icann.org