Dear all, Please find included the agenda and draft resolutions, Kind regards, Bart ---------- Agenda and draft Resolutions ccNSO Council Meeting 199 26 October 2023, 11:15 UTC 1. Welcome and roll call Administrative matters 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) * Information ICANN staff to Chair of the ccNSO on various review related initiatives (see agenda items 20, 21 a and 21 b) 1. Minutes & Action Items * Minutes Meeting 198: circulated to Council 17 October 2023 * Action items 198-01: As a Decisional Participant, the ccNSO Council to determine if a Community Forum should be requested. (Completed, see agenda item 16) 198-02: Secretariat to inform various ICANN org departments, which may be involved in implementation of a ccNSO developed policy, of this guideline (ccNSO Policy Implementation Assistance Program (CCPA)) (Completed) 198-03: Secretariat to publish resolution 198-02 (informing various ICANN org departments on the ccNSO Policy Implementation Assistance Program) as soon as possible. (Completed) 198-04: Secretariat to publish the quarterly monitor Portfolio of Activities on the ccNSO website (completed) 198-05: Secretariat to seek final sign-off on SOI/COI to be implemented after ICANN78 (Completed see agenda item 17) 198-06: Chair of the ccNSO to circulate questions to the Board by 11 October (Completed) 198-07: Secretariat to produce doc for Council assignments at ICANN78 to provide update at the Council meeting (Completed) 198-08: Liaison to GAC to follow up regarding virtual joint meeting (Ongoing) 198-09: Further discuss how ccNSO can better interact with gTLD registries, during the “roles and responsibilities” talks (completed, see agenda item 19) 1. Intermeeting Decisions (since meeting 197, July 2023) * Decision to provide comment on second version Terms of Reference Holistic Review * Appointment of Fikriye Gelgüç (.tr) & Burak Eren (.tr) as members of DASC. 1. Intermeeting decisions Triage Committee No additional decisions. Quarterly monitor has been published at: https://ccnso.icann.org/sites/default/files/field-attached/ccnso-icann-activ... Updates 1. Update IDN ccPDP4 (written update) 1. Update ECA & CSC (written update - see also item 16 re ECA) 1. Update WGs (written updates or taken from the meeting) * IGLC * GRC * SOPC * OISC (no meetings pending Review, see item 10) * TLD-OPS * DASC * Technical WG * MPC * UAC [Universal Acceptance Committee] * IRP Panel selection * CCG WS 2 Implementation * Prioritization Framework group 1. Update liaisons (written updates) * Update ALAC Liaison * Update GNSO Liaison * Update UASG Liaison 1. Update OISC Review Informational 1. Update ccNSO Website redesign Informational 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Administrative Matters & Decisions 1. Approval ccNSO membership IDN TLD ".ישראל" (xn--4dbrk0ce, .Israel in Hebrew) as member of the ccNSO. Draft Resolution Decision The ccNSO approves the membership of the Israel Internet Association, the ccTLD Manager for the IDN TLD ".ישראל" (xn--4dbrk0ce, .Israel in Hebrew) and welcomes the Israel Internet Association as member 177 of the ccNSO. This resolution becomes effective upon publication 1. Appointments to WG and Committees For decision * Appointment Chair and Vice-Chair Universal Acceptance Committee, at nomination of the UAC: Abdalmonem Galila, chair and Regina Fuchsova, vice-chair * Appointment Busayo Balogun (.ng) member of DASC * Appointment of members IGLC: Javier Rua and Demi Getschko * Appointment members SOPC: Olga Cavalli, Abdalmonem Galila, Eleanor Bradley Draft Resolution Decision - At the nomination of the ccNSO Universal Acceptance Committee, the ccNSO Council appoints Abdalmonem Galila as chair and Regina Fuchsova as vice-chair of the ccNSO UAC, and thank both for volunteering in these leadership positions. The ccNSO Council appoints Busayo Balogun (.ng) as member of DNS Abuse Standing Committee, Demi Getschko (.br) and Javier Rua (related to .pr) as member of the ccNSO Internet Governance Liaison Committee starting at the end of ICANN78, and Eleanor Bradley, Olga Cavalli & Abdalmonem Galila as members of the ccNSO Strategic and Operating Plan Committee. The ccNSO Secretariat is requested to publish this resolution as soon as possible and inform the various appointees and the relevant committees. This resolution becomes effective upon publication. . 1. Update Council Election and Board Nomination Process. For information * Update Board Nomination process * Update Council Election 1. Alert Approval Action Decision - Changes to IFR related Bylaws Articles 18 & 19 are FundamentL Bylaw changes The ccNSO Council is expected to take a decision whether to support, object or abstain from the proposed Bylaw changes. Under the rules for a Fundamental Bylaw change, at least 3 Decisional Participants need to support the change, whilst only one may object to the change. 1. Progress Implementation SoI/CoI Informational For discussion and Decision, if needed 1. Outcomes from ccNSO sessions at ICANN 78 (next steps) This is a new section on the agenda during an ICANN meeting. Goal is to allow the Council to review outcomes of sessions, and confirm additional actions either by the Council or organisers of the session or other action item. * Update ad-hoc Council group: ccTLD caretaker and other policy matters Next steps, taking into account the results from the workshop and IANA update session. * Registrant Capacity building (if needed) * Corporate Social Responsibility (if needed) 1. Review & adoption ccNSO external and review of Council Roles & Responsibilities appointees * ccNSO External Appointments for adoption For information, discussion & Decision Draft Resolution Background - as part of the succession planning process agreed upon in Cancun, a small team of Councillors has reviewed the roles of the ccNSO appointees to external groups (as Liaison or otherwise). The Council was informed about progress on a regular basis. With latest iterations, the overview of appointees per 2023 is completed and skills and requirements are documented. The latest version of the overview was sent to Council on 19 October 2023. is completed. Decision - The ccNSO Council adopts the ccNSO overview of external appointees, including the description of skills and requirements. The ccNSO Council group who prepared the overview is requested to continue its succession planning work and report on its progress by ICANN79. The ccNSO Council appoints Pablo Rodriguez as ccNSO appointee on the ICANN Fellowship Selection Committee, replacing Stephen Deerhake, and for the duration of Stephen’s term. The ccNSO secretariat is requested to publish the updated overview as soon as possible and publish it as well as this resolution. This resolution becomes effective upon its publication. * Review and update, if necessary, Council roles & responsibilities. Background - It was agreed during meeting 198 to further discuss the need for exchange of liaisons with the GNSO registry Stakeholder Group. Depending on the way Council intends to organise this (either as a role at the level of Council, or through non-Councillors) the role(s) will be listed in the overview of roles and responsibilities of Councillors or as an external appointment. In addition check whether the current roles and responsibilities of Councillors needs to be adjusted. For discussion. 1. Requested input and guidance ccNSO on WS 2 Accountability recommendation 2.3 The Cross-Community Group on implementation of WS 2 Accountability recommendations requests input from ccNSO with respect to Recommendations for Guidelines for Standards of Conduct Presumed to be in Good Faith Associated with Exercising Removal of Individual ICANN Board Directors”. Some topics/WS2 recommendations may benefit from a uniform, community-wide approach. Rec. 2.3 appears to be one such topic.Review of and feed-back on ICANN proposals to retire review recommendations and establish a cross community group for development of a cross-community continuous improvement framework. WIth respect to recommendation 3, the CG requests input on following questions: 1. How does the ccNSO approach this recommendation, does the ccNSO intend to implement this good practice recommendation or not? Please note that implementation of this recommendation will require coordination within the CCG per the initial proposal. 2. Should the WS2 CCG discuss these recommendations immediately or should the group wait until each relevant AC and SO completes the WS2 Rec 2.1 and 2.2? 3. If the CCG thinks that this recommendation should be handled elsewhere, please include your suggestions.. 1. Review and feed-back on ICANN proposal to retire recommendations from reviews and proposal to establish a cross community group. At the latest SO/AC chair roundtable, the chairs of the SOs/ACs were requested to provide fed-back from their respective communities on a proposed procedure to retire Board adopted recommendations from Reviews, which after certain passing of time have not been implemented. The second proposal is the creation of CCG to develop a continuous improvement framework as suggested by ATRT3. * ICANN proposal to retire review recommendations * ICANN proposal to establish a cross community group continuous improvement Draft Resolution The ccNSO Council requests the ccNSO Guideline Review Committee to review as soon as possible the ICANN proposals pertaining to retiring review recommendations and to establish a cross community group continuous improvement. The ccNSO Council requests its chair to inform ICANN that the GRC is reviewing the proposals, and relevant staff will receive feed-back from the GRC directly. The secretariat is requested to publish this resolution as soon as possible. This resolution becomes effective upon publication. 1. RSS GWG | Request for comments for “Governance Principles for the Root Server System” The ccNSO appointed members of the Root Server System Working Group (Luis Diego Espinoza and Peter Koch) have requested feedback and guidance of Council which they could relate to the Working group on the Governance Principles for the Root Server System”. 1. ICANN Leadership Program (LP) 2024 The ccNSO Council is requested and has the opportunity to nominate two candidates for ICANN’s leadership program. The program will be held on 29 February – 1 March 2024 in San Juan, Puerto Rico, just before the ICANN79 Public Meeting. The deadline for nomination is Wednesday, 15 November 2023. To date the ccNSO Council selected two persons (in general one Councillor and one non-councillor who serves in a leadership position with a working group or committee 1. AOB 1. Thank You’s & Welcome 1. Next Council Meetings * Meeting 200, 16 November – 12:00 UTC * Meeting 201, 21 December – 21:00 UTC 1. Adjourn