NOTES | ccNSO Council prep meeting ICANN76 Sunday, 12 March 2023 | 15:30-17:00 UTC (10:30 - 12:00 local) Join meeting and consult session recordings<https://sched.co/1J2NH> | Room: Costa Maya 1 = = = 1. Welcome Welcome by Alejandra. Bart will moderate today, as Alejandra wants to participate. 2. Icebreaker: your role in the ccNSO over time Please write down your Highlights from the ccnso. Will ask community members on Tuesday too. Will bring the banner to Washington too 3. Succession planning Goal: * agree on process for succession planning * Identify key roles and responsibilities * Agree at council meeting that current R&R of councilors will be extended until update * At council meeting, establish council ad hoc group to lead and manage next steps Succession planning as strategy for identifying and developing future ccnso leaders Key roles at all levels Helps to prepare for contingencies by preparing volunteers to take on leadership roles Sean speaks about leadership training he took with Everton Process: * Identify key areas and positions * Identify capabilities for key areas and positions * Identify interested persons and assess against capabilities * Develop and implement succession and knowledge transfer plans * Evaluate effectiveness Alejandra: regarding knowledge transfer. Person leaving, but mentoring successor. Bart: do you agree with goal and process? Approved 4. Roles and responsibilities Key positions * Current ones? * Future ones? Alejandra speaks to the “scary list” Some elements could not be added here. Temporary ad hoc groups. In this doc are the longer commitments. In green: external appointments. Bart: it makes council vulnerable. Some councillors have many roles. Unevenly distributed Stephen: can we add something? Bart: sure. We probably did not capture all WG Alejandra: zero. Because for council only. In very few cases there is a role that does not have any person appointed. Bart: this is the current list. WG is another matter. Just for council: are these roles still needed? Should we rethink now or in future whether they are still needed? What are the roles that are absolutely necessary? See frame. * Chair & vice chair roles: yes, needed. * What about the others? Jordan: PDP oversight committee? Bart: support for issue manager Tatiana: gnso, alac, gac agenda separate? Bart: is this recorded? Tatiana: process effectiveness in mind Irina: what does it mean? Why is it different from the liaison role? Bart: GAC does not have a liaison GAC WG Originally effective, but lost its function. But chairs ccnso and chair GAC led the agenda development eventually. Start - stop - continue: See notes in google jamboard https://jamboard.google.com/d/1VgXKJT_7oHLAuboZHIh-yKI6wRw69gO7FOpkN04sJs0/e... Chris: maybe triage should have done this exercise first. Bart: Bart, with respect to PDP (my example of course is PDP3), They should have a finite lifetime, but the question is when they should go away? Their end of life is dependent up external actors, in the case of PDP3 PTI and likely both PTI and ICANN.org with respect to the review mechanism. [cid:image001.png@01D954D9.EFA25550] Current roles to continue. (except chair and vice chair elections) Until the point new roles are defined. Do you agree that we appoint an ad hoc committee to explore roles? Comes up with plan by ICANN77. Yes, agreement by Council Bart: 3 volunteers already: Alejandra, Sean, Irina. Chris happy to help too. Thank you all! Joke Braeken joke.braeken@icann.org<mailto:joke.braeken@icann.org> = = = ICANN76 LINKS TO BOOKMARK NOW • ccNSO Schedule https://community.icann.org/x/8IMFDQ • ccNSO Session Highlights https://community.icann.org/x/kYYFDQ • Tech Day https://community.icann.org/x/WIQ-DQ