Dear all, Please find included version 2 of the draft agenda and associated resolutions. Please Note the consent agenda and regular agenda. Also included the background material (liaisons update) In addition, if you are interested in a role as listed in the overview provided during the Council prep meeting, please inform the list. Closer to the meeting I will provide an updated version including the names of Councillors/roles Kind regards, Bart Draft Agenda (version 2) and draft resolutions ccNSO Council Meeting 14 March 2018 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm In memoriam Ben Fuller Consent agenda Draft resolution The ccNSO Council adopts all resolutions under items 4, 6, 7, 8 and 9 of its 14 March 2018 consent agenda and takes item 2, 3, 5, 11 and 12 as discussed and read. 2) Minutes and Actions Minutes from 15 February. Circulated Tuesday 6 March 2018. Action Item 138-01: The ccNSO Chair will forward letter regarding SSR2 from GNSO to the Council. Completed Action Item 138-02: ccNSO Council Chair will circulate Resolutions on the mailing list for decision. Completed 3) Overview inter-meeting Council decisions Study Group Emoji: Adoption draft Terms of Reference Adoption revised Guideline: ccNSO Council Elections Approval updated membership application form Procedure for chair and vice-chairs election (See: 26 February email Chair) 4) Appointment of the ccNSO review working party members For decision Appointment of volunteers who consented to processing of personal data. Draft Resolution Background The following persons have responded to the call for volunteers: Jelena Ožegović - .rs Ahlam Abu-Jadallah - .jo Adebiyi Oladipo - .ng Mirjana Tasic - .rs Nigel Roberts .gg, .je Tinuk Andriyanti Asianto - .id Stephen Deerhake - .as They also have filled in the consent form with respect to processing of their personal data. In addition, in January 2017, the following people were appointed by the ccNSO Council: Katrina Sataki (Europe), Margarita Valdés Cortés (Lat. Am & Carib.), Pablo Rodriguez (North America), Abdalla Omari (Africa), Debbie Monahan (Asia-Pacific), Xue Hong (former NomCom Councillor). Decision The ccNSO Council appoints Jelena Ožegović, Ahlam Abu-Jadallah, Adebiyi Oladipo, Mirjana Tasic, Nigel Roberts, Tinuk Andriyanti Asianto, and Stephen Deerhake to the ccNSO Review working party. In addition, the Secretariat is requested to seek reconfirmation of those persons who were appointed in January 2107.  5) ccNSO Travel Funding Informational Following the discussion on the Council mailing list, the draft Guideline will be updated by GRC taking into account the feed-back from the Councillors. 6) New volunteers GRC For decision Call for volunteers Draft Resolution Background A number of members stepped down from the ccNSO Guideline Review Committee. In order to continue its work, the Committee will need additional volunteers. Decision The ccNSO Council requests the Secretariat to send out a call for volunteers as soon as possible to invite new members to the Guideline review committee 7) Appointment of the Selection Committee for Community On-Boarding  Community Onboarding Pilot (COP) Program for ICANN62 selection to be made by Council chair, vice-chairs and Alejandra Reynoso Background: ICANN will soon issue a call for nominations by the Supporting Organizations (SOs) and Advisory Committees (ACs) to the Community Onboarding Pilot (COP) Program for ICANN62. Tentative deadline for these nominations is 27 March 2018. The COP seeks to improve ICANN community newcomer engagement and retention rates through mentorship and knowledge and experience sharing. Additional details can be found here[community.icann.org]. Draft Resolution The ccNSO Council appoints its chair, vice-chair, and Alejandra Reynoso as selection committee for the ccNSO mentor and mentee for the Community Onboarding Pilot (COP) Program for ICANN62 8) Roles and Responsibilities of ccNSO Councillors & Work plan 2018-2020 For Decision What to include from Workshop and community discussion? Next Steps: consolidate the output from Workshop in updated mind map and outline Draft Resolution The ccNSO Council adopts the roles and responsibilities overview and assigns these to the Councillors as listed, with exception of the chair and vice-chair(s). With respect to the work plan, the Chair and Secretariat are requested to complete the draft prior to the next meeting for discussion and adoption, taking into account the results of the Council Workshop 9) Board request on screening Next steps: Request GRC to update ccNSO Board Election Guideline Draft Resolution The ccNSO Council requests the ccNSO Guidelines Review Committee to provide an overview of the different methods used to date by other ICANN communities, including NomCom, to screen their candidates for the ICANN Board and advise on a method to be included in the Guideline: Board Nomination Procedure. 10) Study Group Emoji: Call for volunteers? Following the 15th February meeting the Council adopted the Terms of Reference for a Study Group. The decision on call for volunteers was deferred to the to the face-to face meeting, after the presentations and discussions on the topic at Tech Day and de ccNSO Meeting days. Following the discussions with the GNSO Council, the ICANN Board of Directors and the ccTLD managers present in San Juan, the ccNSO Council will revisit the call for volunteers at its next meeting. 11) CSC, RZERC and ECA related updates 11.1 CSC and CSC related update and future steps                 -  ccNSO – GNSO Council coordination on approval of amended charter                 - CSC Election schedule and procedure & Approval of slate                 - Terms of Reference CSC Effectiveness review 11.2 RZERC update (placeholder) 11.3 Empowered Community Administration update Items 11.1, 11.2 and 11.3 have extensively been discussed at the ccNSO meeting days and with other communities. These updates are taken as to be given to the Council. 12) Liaison Updates 12.1 GNSO Updates (written update included) 12.2 ALAC update (written update included) Regular meeting 13) Update SSR 2 Informational 14) Revision Rules of the ccNSO (2004) For discussion Next steps 15) Next meetings (2018) 26 April – 18:00 UTC 24 May – 12:00 UTC 27 June – face to face, Panama City 23 August – 12:00 UTC (July and August combined) 20 September 18:00 UTC October – face to face, Barcelona (date TBD) 15 November – 12:00 UTC 13 December – 17:00 UTC 16) ccNSO Chair and Vice-chair election Procedure The proposed procedure to elect the chair and vice-chairs is as follows: - If we have several volunteers for a role/position, we run a vote by a secret ballot, - Chair and vice-chairs should each represent a different ICANN geographic region, - First we elect the Chair, - If there are several candidates for the positions of vice-chairs from the same region, the selection is first run among them, - If there are still more candidates than vice-chair positions (i.e., more than two), the selection is done by a secret vote, - If several candidates receive the most number of votes, a run-off selection round is run. 17)  AOB 18) Thank you & Welcome 19)  Closure