Dear all, Please find included the (belated) u[pdate to the agenda and draft resolutions It reflects the outcome of yesterday meeting on Policy gap analysis and the financial contribution revie, and also the GRC meeting from last Sunday morning on interventions to improve the ccNSO voting process(item 18 a. ) In addition please find included the updated Bylaw change repository ( item 10), which will also be posted on the wiki. Kin d regards, Bart ------ Agenda and draft resolutions ccNSO Council meeting 211 14 November 2024 – block 3 (13:15-14:30 local, 10:15-11:30 UTC) 1. Welcome and roll call a. Establish whether meeting is Quorate b. Update Statement of Interest For information <https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> & <https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> <https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Administrative matters 2. Relevant Correspondence<https://ccnso.icann.org/en/about/statements.htm> 3. Minutes & Action Items a. Minutes Meeting 210: To be circulated post this meeting b. Action items: Tentative, subtracted from notes of meeting 210 as circulated to Council * Action item 01-210 - Secretariat to share note from the 1-on-1 between ICANN’s interim CEO and Leadership of ccNSO (Completed) * Action item 02-220 - Secretariat to inform the Working Groups, Committees and volunteers about appointments (Completed) * Action Item 03-210: Secretariat to inform the NomCom about confirmation of current skills and expectations for NomCom appointee to the ccNSO Council (Completed) * Action 04-210: Secretariat to include decision to re-launch of call for volunteers on meeting 211 agenda (completed) * Action 05-210: Secretariat to finalize draft generic letter to ccTLD Manager to participate in ccNSO, and add item on agenda meeting 211 (completed, see item 13 agenda meeting 211) * Action item 06-210: Secretariat to invite chair and vice-chair SOPC to prep ICANN81 Council meeting (Completed) * Action item 07-210: Secretariat to invite chair and vice-chairs ccNSO working groups and committees to Council working session Sunday 10 November in Istanbul (ICANN81) (Completed) 4. Intermeeting Decisions (since meeting 210, 17 October 2024) No intermeeting decision 5. Intermeeting decisions Triage Committee The Triage Committee has made no decisions since the last meeting.re work plan Updates 6. Update ECA, IFRT & CSC (updates from CSC and IFRT are written) a.Apporval Action Fundamental Bylaw Timing of Approval Action Decision by Council The Board has passed a resolution on 10 November to amend a Fundamental Bylaw. This triggers the approval action process, which by mutual agreement has been expedited by agreeing to a community forum during ICANN81. This also resulted in a need for the ccNSO to take a decision to approve, object or abstain by mid-December . If no decision, the ccNSO will be considered to have abstained. 7. Update WGs (written updates or taken from the meeting) * IGLC * GRC (see also item 18 a. meeting 211) * SOPC * OMC * TLD-OPS * DASC * Technical WG * MPC * UAC * CCG WS 2 Implementation * CIP-CCG * Prioritization Framework group Had no meeting since Council meeting 208 * RZERC * RSS GWG 8. Update liaisons (written updates) * Update ALAC Liaison * Update GNSO Liaison * Update UASG Liaison 9. Update ccNSO Website redesign No meeting since Council meeting 204 10. Update Bylaw repository Informational Updates since December 2023 are marked in overview. 11. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat * Chair update SO/AC Roundtable Administrative Matters - Discussion & Decisions 12. ccNSO Membership application ccTLD Manager .bd (Bangladesh), For decision The ccNSO received an application for membership from the ccTLD Manager for .bd (Bangladesh) the Posts and Telecommunications Division, Government of the People's Republic of Bangladesh. No administrative issues showed. Draft Resolution Decision The ccNSO Council approves the membership of the ccTLD Manager of .bd (Bangladesh) and welcomes the Posts and Telecommunications Division, Government of the People's Republic of Bangladesh as member of the ccNSO. The chair of the Council is requested to welcome the new member accordingly. This decision becomes effective upon publication 13. Approval generic invite letter For decision Draft Resolution Background To assist some ccTLD Managers to become members of the ccNSO, the ccNSO Council has contemplated drafting a generic letter of invitation for the ccTLD Managers, who may need such a letter. The draft was circulated to Council for review. The final version (13 November) is submitted for approval . Decision The ccNSO Council approves the generic invitation letter to become a member of the ccNSO. The secretariat is requested to post the letter to make it downloadable after this resolution becomes effective. The secretariat is requested to post this resolution as soon as possible. This resolution becomes effective upon publication of the resolution. 14. Extension of the duration of ccNSO Policy Gap Analysis Working Group According to its charter the WG had to be introduced by ICANN81, in order to address them and related methods. The WG has completed part of this work, but still needs to explore gaps that have not emerged in practical terms. The WG therefore seeks to extend its mandate to ICANN83, allowing it to present its results in Seattle and present its recommendations in Prague. Draft Resolution Decision Taking into account the affirmative support by vast majority of the ccTLDs present at the Policy Gap Analysis Working Group session in Istanbul and the need to complete the work of the gap analysis, the ccNSO Council extends the mandate of the Policy Gap Analysis working group up and until ICANN83, with expectation that the chair of the working group provides regular updates to the Council regularly. This resolution becomes effective upon publication. 15. Appointment members WG and chair/ vice chairs For decision a. Appointment Andreas Musielak as chair and Irina Danelia as vice-chair of the SOPC b. Appointment of Régis Massé as chair and Nicklas Pousette as vice-chair of the TLD-Ops Standing Committee. c. Appointment Jennifer Lopez (.pa) Chair of the OMC c. Appointment Sophie Mitchell ( .au) to SOPC d. Appointment of Pensri Arunwatanamongkol (.th) and Mourad Melleti (.tn) as members of the UAC e. Appointment Nicky Lisse as member of the OMC Draft Resolution Decision The ccNSO Council appoints 1. At the nomination of the SOPC Andreas Musielak as chair and Irina Danelia as vice-chair of the SOPC, 2. At the Nomination of the TLD-Ops Standing Committee Régis Massé as chair and Nicklas Pousette as vice-chair of the TLD-Ops Standing Committee, and 3. At the nomination of the OMC Jennifer Lopez as its chair. The Council also appoints 1. Sophie Mitchell ( .au) as member of the SOPC, 2. Pensri Arunwatanamongkol (.th) and Mourad Melleti (.tn) as members of the UAC, and 3. Nicky Lisse as member of the OMC The secretariat is requested to inform the various working groups and committees and persons appointed and publish thai resolution as soon as possible. This resolution becomes effectiv eupon publication 16. Call for Volunteers/Expression of Interest For decision a. ccNSO Liaison to the ALAC For discussion: relaunch the call for expression of interest to serve as liaison to the ALAC? b. Two ccNSO appointees to Excellence Award selection panel For decision c. Call for volunteers SOPC For decision d. Call for volunteers GRC For decision Draft Resolution The ccNSO Council request the secretariat to launch: * A call for expression of interest by 26 November and close by 10 December 2024 to serve as ccNSO liaison to the ALAC * A call for expression of interest by 26 November and close by 10 December 2024 to serve on the Excellence Award selection panel ccNSO Council * A call for volunteers for the SOPC as soon as possible, and in coordination with the chair and vice-chair of the SOPC. * A call for volunteers for the ccNSO GRC as soon as possible, and in coordination with the chair and vice-chair of the GRC. The secretariat is requested to post this resolution as soon as feasible. This resolution becomes effective upon publication. 17. Progress ccNSO Council election Informational 18. Progress Board nomination process a. New Item: Publish progress voting by members on Board seat 12 nomination For decision The ccNSO GRC was tasked to test the ccNSO continuous improvement framework as adopted by Council in March 2024. The area for testing this framework was the ccNSO members voting process. As the Board nomination process was expedited, including the members vote, and taking into account the outcomes of the in-person and virtual world cafes, the GRC suggests two interventions to improve the upcoming voting process: 1. Outreach and informing ccTLD managers in the Caribbean region 2. Publishing which territory has voted (taking into account that some countries have two ccTLDs: ASCII and IDN, operated by two distinct managers) As the second intervention changes the manner in which the ccNSO conducts its voting, and there is no time to update the relevant guideline, the GRC suggests that the Council approves this intervention prior to the start of the voting. The Board nomination voting is envisioned to start on 4 February 2025. The publication will look like the following: ​​ ccTLD IDN ccTLD Territory or Country Region Voted .ae United Arab Emirates AP pending .af Afghanistan AP pending .al Albania EU pending To avoid any confusion, how was voted by the ccTLD Manager(s) from a territory remains to be confidential. It is the expectation of the GRC that as a result the number of emissaries of the ccTLD Managers will increase, and therefore result in a higher level of participation in the ccNSO voting process. Draft Resolution Decision The ccNSO Council approves the publication of the list of territories as proposed for Board nomination process Seat 12 FY 25, specifically which territory has voted and to which ICANN Region they relate. The ccNSO Council requests the GRC to be informed about the results of this and other interventions to improve the voting process by ICANN81. The secretariat is requested to publish this resolution as soon as possible. This resolution becomes effective seven (7) days after publication. The nomination process manager is requested to implement this intervention once this resolution becomes effective. b. Progress of process to date Informational c. Update timeline ( change date of Q&A) For decision At the request of one of the candidates the Q&A requested to re-schedule the virtual Q&A with the Board Seat 12 candidates. As this requires a change of the Council approved timeline, the Council will need to approve such a change. In preparing this proposal the secretariat consulted the other candidate who expressed no objection. The suggested new date is 4 February 2025 at 14.00 UTC, the day the voting starts, and to avoid collusion with the seasonal break in the southern hemisphere. Draft Resolution Decision The ccNSO Council approves the rescheduling of the virtual Q&A session with the Board Seat 12 candidates FY25 from the week of 22-28 January 2025 timeframe to 4 February 2025. The secretariat is requested to publish this resolution as soon as possible and inform the candidates as soon as this resolution becomes effective.. This resolution becomes effective upon its publication. Substantive Matters - Discussion & Decisions 19. Next steps review ccNSO Financial Contributions Guideline For discussion and decision Draft Resolution Background According to the ccNSO Financial Guideline that was adopted in November 2013, the Guideline needs to be reviewed (required every 5 years). The first review was undertaken in November 2018, resulting in an improvement of the invoicing process. The second review was introduced at ICANN81. The chair of the former Finance WG focused on the historical background and core principles of the Guideline, ICANN’s CFO on the underlying value exchange model and related monetary model, and the ccTLD Manager with largest annual contribution to ICANN raised the topic of the discrepancy between the aggregate level of financial contributions by the ccTLDs and the total amount the ccTLD community considered reasonable to contribute. Based on these introductions, it was suggested that the review should be conducted by a working group in close collaboration and assisted by ICANN Finance, in line with the manner in which the Finance WG was working. It was also suggested that this group would inform and consult the ccTLD community at the next ICANN meeting in Seattle (ICANN82) and make recommendations to the community and Council by ICANN83 in Prague. To make this possible the following actions are suggested: * Draft charter for such working group. The scope of this group should be focused on reviewing and confirming the model and related monetary model underlying the current financial contribution model with assumption for it to be confirmed, however if deemed necessary because of important shortcoming(s) in the current model, explore possible alternative models. * Explore, review and propose various financial contributions models, including the current banded contribution model, to be considered by the community and Council * Explore and suggest ways in which a discrepancy between level of aggregate contribution and level of reasonable contribution and how the discrepancy between these levels can be overcome, whilst maintaining the principle of voluntariness of the contributions. Decision The secretariat is requested to draft a charter by 22 November 2024, for review and adoption by the ccNSO Council on 29 November 2024, taking into account the following actions: explore and review the current model underlying the financial contribution guideline, explore and review the current banded contribution model, and explore and suggest ways to diminish the discrepancy between aggregate level of contributions and reasonable level of contribution based on the value exchange or or other model. Assuming the charter will be adopted on 29 November, launch an expedited call for volunteers starting on Monday 2 December and ending 6 December, and the slate of volunteers to be approved by Council on 10 December 2024 The secretariat is requested to take all actions necessary to set-up this working group, in order to allow it to have at least one meeting in 2024, at its latest on 18 December 2024, before the seasonal break impacts meetings schedules. The secretariat is requested to post this resolution as soon as possible and to inform the community of the aforementioned timeline as soon as this resolution becomes effective. This resolution becomes effective seven(7) days after publication 20. Outcomes/Observations from the Council workshop For discussion 21. What have we heard from the meetings? Informational 22. AOB 23. Next Council Meetings ● December 12 – 12:00 UTC (212) ● January 16, '25 - 18:00 UTC (213) ● February 13, '25 - 12:00 UTC (214 24. Thank you & Welcome 25. Adjourn