Dear all, Please find included the agenda and draft resolutions for the upcoming Council meeting # 220. Kind regards, Bart --------- AGENDA & DRAFT RESOLUTIONS ccNSO Council meeting 220 Thursday, 21 August 2025 | 12:00-13:30 UTC Table of contents Background and supporting documents........................................................................................................................................................................ 2<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_4wi6g02lvtd5> Agenda............................................................................................................................................................................................................................ 2<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_gxy80s4r2cgj> ADMINISTRATIVE MATTERS.................................................................................................................................................................................... 2<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_vzkjgd95qr4x> 1. Welcome...................................................................................................................................................................................................... 2<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_fx4sj14g70ra> 2. Relevant Correspondence........................................................................................................................................................................... 2<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_u0jx4ogqvacx> 3. Minutes & Action Items............................................................................................................................................................................... 2<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_73rus29htbj> 4. Intermeeting Council Decisions (since meeting 219, July 2025)................................................................................................................. 3<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_xhuwgehihw19> 5. Intermeeting Decisions Triage Committee since Council meeting 218...................................................................................................... 4<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_pmn03prv968r> UPDATES.................................................................................................................................................................................................................. 4<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_cra8kzvbviuz> 6. Update ECA, IFRT & CSC (written updates)................................................................................................................................................. 4<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_c5bqu2fpzpju> 7. Update Working Groups (written updates)................................................................................................................................................ 4<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_3oadnt1lc48i> 8. Update Liaisons (written updates).............................................................................................................................................................. 4<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_47sdt6swz5ly> 9. Update ccNSO Website redesign................................................................................................................................................................ 4<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_8yl7y46q6xj> 10. Progress Board Consideration ccPDP4-IDN............................................................................................................................................... 4<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_9bd649o27wjn> 11. Progress Review of Reviews...................................................................................................................................................................... 5<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_iotzievmdjfp> 12. Update 360 review June/July 2025........................................................................................................................................................... 5<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_qiwigmca3ds6> 13. Progress Nomination process Board seat 11............................................................................................................................................ 5<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_2kq50np5o5at> Informational................................................................................................................................................................................................... 5<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_csk6sm11t0ai> 14. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat..................................................................................... 5<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_nsj1r2yvl1> ADMINISTRATIVE MATTERS & DECISIONS.............................................................................................................................................................. 5<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_8k2xpg9aao4d> 15. Adoption Final Report Finance WG & next steps...................................................................................................................................... 5<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_11ijveoylev0> 16. Closure “How we meet” CCG.................................................................................................................................................................... 6<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_jmb10g71wjdi> 17. Approval of 2nd IANA Function Review Team recommendations........................................................................................................... 6<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_b6q8nvzh3zhm> 18. Support transfer IANA Intellectual property rights from IETF Trust to IETF IPMC................................................................................... 7<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_bfsh1x8m0z0p> 19. Initiate ccNSO Council statement procedure to provide comment on the draft "The Root Server System Governance Structure"...... 8<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_bjvj6ftdmhmm> 20. Re-schedule review of working groups and committees.......................................................................................................................... 9<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_wu0l1skcd6e7> 21. Appointment members, or chairs/vice chairs to committees or working groups, if any....................................................................... 10<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_96r1t6bmm0cq> 22. CSC related matters................................................................................................................................................................................. 10<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_ega0pnyxyl84> a. Progress Selection of Membership........................................................................................................................................................... 10<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_lt8o65m8bwsk> b. Bylaw and Charter Update to accommodate Adjustment frequency of reviews and Alternates............................................................ 10<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_j0uagjym36g> SUBSTANTIVE MATTERS & DECISIONS.................................................................................................................................................................. 10<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_vhfaoc2wjj4e> 23. ICANN84.................................................................................................................................................................................................. 10<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_vitvboe3nua6> 24. Any Other Business (AOB)....................................................................................................................................................................... 10<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_bjz3qh8wqatm> 25. Next Council Meetings............................................................................................................................................................................ 10<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_im7p0ypx4zk1> 26. Adjourn.................................................................................................................................................................................................... 11<applewebdata://0C20C521-D2F6-468D-A34A-0D89F5AA0C55#_y67crpqg65cb> Background and supporting documents * Council workspace for this meeting: https://icann-community.atlassian.net/wiki/x/G4wlBg * ccNSO correspondence: statements and responses: https://ccnso.icann.org/en/about/statements.htm Agenda ADMINISTRATIVE MATTERS 1. Welcome * SOI updates Consult the <https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> ccNSO SOI Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> Complete the SOI <https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Check the ccNSO <https://community.icann.org/x/doAFEg> Statements of Interest<https://community.icann.org/x/doAFEg> * Meeting quorum 2. Relevant Correspondence * Letter to Chair of the Board re Review of Reviews CCG * Note to Chairs of ccNSO and GNSO on coordination CSC members * Letter from Chair ccNSO & GNSO Council on deferral 3rd CSC Effectiveness Review 3. Minutes & Action Items * Minutes Meeting 219 Circulated to the Council mailing list on 19 August 2025 * Action Items * Action item 219-01 (completed) The secretariat is requested to publish the adopted FY26-27 workplan * Action item 219- 02 (completed) For the ongoing Board Seat 11 nomination process, the secretariat is requested to publish the resolution on adjustment of voting process, in the event of only one candidate. * Action item 219-03 (ongoing) The Guidelines Review Committee (GRC) is requested to consider formalizing Council voting periods, specifying clear opening and closing times for online votes. * Action Item 219-04 (completed) The secretariat is requested to include approval of IFRT recommendations on the agenda for Council Meeting #220. * Action Item 219-05 (completed) Regarding the appointment of the members to the various working groups and committees, the secretariat is requested to inform the respective working groups and enable the appointees to fulfil their role. The secretariat is requested to publish this resolution as soon as possible on the ccNSO website. * Action Item 219-06 (completed) The Secretariat is requested to circulate a note to the Council outlining the proposed ICANN Bylaw and CSC Charter changes. The note should cover: ● Provisions to accommodate alternates, including term limits, roles, and replacement procedures. ● Adjustments to the timing between consecutive CSC Effectiveness Reviews. The purpose is to seek comments from Council members to inform the next iteration of the draft changes. * Action Item 219-07 (completed) Chair to keep Councillors posted on progress development charter Review of Reviews and related matters. * Action Item 219-08 (ongoing) The ccNSO Council Chair, together with Peter Koch and Luis Diego Espinoza (the ccNSO-appointed members of the RSSAC Governance Working Group), are tasked with preparing the joint session between the ccNSO and RSSAC. * Action Item 219-09 (completed) The Secretariat is requested to include, on Council Agenda Meeting 220, an item to vote on the ccNSO’s support for the proposed transfer of intellectual property rights on IANA from the IETF Fund to the IETF IPMC. 4. Intermeeting Council Decisions (since meeting 219, July 2025) 1. Selection of Maarten Simon (.nl) member of the CSC, and Erwin Lansing (.dk) as Alternate 2. Decisions on Review of Review CCG * Decision on supporting charter Review of Review CCG (07 August) * Decision limit selection to two members on CCG * Decision on procedure to select members on CCG, including selection committee * Decision on timeline for selection of members CCG 5. Intermeeting Decisions Triage Committee since Council meeting 218 No specific work items have been identified UPDATES 6. Update ECA, IFRT & CSC (written updates) 7. Update Working Groups (written updates) * ccPDP4-IDN - Dormant * DASC * FIN2 WG (see item x on agenda) * GRC * IGLC * MPC * OMC * SOPC (no meeting since ICANN83) * Tech WG (no meeting since ICANN83) * TLD-OPS SC * Triage Committee (no meeting since ICANN83) * UAC * CIP-CCG * Planning Prioritization Process group * RZERC * RSS GWG * ICANN How We Meet Group 8. Update Liaisons (written updates) Written updates - if any - are published on the wiki space for this meeting. * Update ccNSO Liaison to ALAC * Update ccNSO Liaison to GNSO Council * Update ccNSO Liaison to UASG 9. Update ccNSO Website redesign According to current planning, the website will go live in December 2025, depending on progress of developing new content for the new website. 10. Progress Board Consideration ccPDP4-IDN Informational 11. Progress Review of Reviews 1. Update on-going discussions with ICANN and others. Current status charter and (need for) Bylaw change. 1. Report by CCG members selection committee. 12. Update 360 review June/July 2025 Informational Update on next steps 13. Progress Nomination process Board seat 11 Informational 14. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat ADMINISTRATIVE MATTERS & DECISIONS 15. Adoption Final Report Finance WG & next steps For discussion and adoption Draft Resolution Background In December 2024, the ccNSO Council established a second Finance Working Group and tasked it with the following responsibilities: ● Review the 2013 value exchange model and related monetary model underpinning the current (2013) expected financial contribution to ICANN; ● Explore the discrepancy between the total contribution and expected contribution over time since 2013. ● Explore and suggest ways to address the discrepancy between total contributed amount and expected amount. The working group reviewed the value exchange model and financial underpinning (cost model). Based on the review, the cost model (formerly the “monetary model”) has been updated and the total expected contribution amount is USD $ 3.6 million (under the 2013 Guideline and first review it was: USD $ 3.5 million) The WG also reviewed both the principles and the band model of the current (2013) contribution guideline. The WG does not see a need for substantive changes, however a refinement of both the principles and the contribution model is proposed. To address the discrepancy between the total contributed amount and the expected contributions the WG suggests that, under the main principle of the voluntary nature of the financial contributions, a change in models will not make a substantial difference in closing the discrepancy in the levels of contribution. However, based on the consultations and survey results, the WG believes that a more segmented and personalized approach by ICANN to the ccTLDs could make a difference. In the view of the WG this approach should be based on the diverse characteristics of ccTLDs (such as size, operating environment, governance model, and budgeting cycles) and should emphasize both the value exchange between each ccTLD and ICANN and the core values, such as the IANA Naming Function services, that are important to ccTLDs. The WG submitted its final report to Council on 15 August 2025. Decision The ccNSO Council accepts the Final Report of the 2nd Finance Working Group and adopts the Principles and Banded Model contained in Annex A of the report. For avoidance of any misinterpretation the principles and banded model are a tool to assist individual ccTLDs in determining their voluntary financial contribution to ICANN. The chair of the ccNSO Council is requested to share the report with ICANN’s CEO and President, specifically the Principles and Banded Model in Annex A. The chair of the Council is also requested to suggest to ICANN to use a segmented and personalized conversation regarding the voluntary financial contribution by ccTLDs as contemplated in the Final Report. The secretariat is requested to replace the 2013 Guideline with the 2025 Principles and Banded Model, when this decision becomes effective. The Council expresses its deep felt appreciation for the work of the working group members and ICANN staff in bringing this project to close in such a relatively short time frame and exemplary work. This resolution becomes effective seven (7) days after publication of the resolution. The Working group is formally closed when this resolution becomes effective. 16. Closure “How we meet” CCG Deferred, the Final Report has not yet been published. 17. Approval of 2nd IANA Function Review Team recommendations No decision in July, is deferred to meeting 220 until. Draft Resolution Background The ccNSO Council is required to support the recommendations from the 2nd IFRT to make it to a Naming Function Contract Change: Section 18.6 (b) of the Bylaws<https://www.icann.org/en/governance/bylaws#article18> reads that any recommendations by the IFR that would amend the IANA Naming Function Contract shall only become effective if: (i) The IFR Recommendation has been approved by the vote of (A) a supermajority of the ccNSO Council (pursuant to the ccNSO's procedures or, if such procedures do not define a supermajority, two-thirds (2/3) of the ccNSO Council's members) and (B) a GNSO Supermajority;” The IFR2 will make the following recommendations that meet the above criteria (note: the IFR2 draft report<https://www.icann.org/ar/public-comment/proceeding/second-iana-naming-functi...> that was published for public comment in March-April 2025 also included these two recommendations and received no objections. The final report is now moving through the final consensus steps with the IFR2). ● Recommendation 1: The IFRT2 recommends removing the policy details from the IANA Naming Function Contract (see Annex A, 4 (i) (1)). ● Recommendation 2: The IFRT2 recommends identifying and pointing to the appropriate policy authority for DNSSEC in the IANA Naming Function Contract (see Annex A, 4 (i) (1)). Decision The ccNSO Council approves the recommended changes to the IANA Naming Function Contract as suggested by the IFRT2. The secretariat is requested to publish this resolution as soon as possible. The resolution becomes effective seven (7) days after publication. 18. Support transfer IANA Intellectual property rights from IETF Trust to IETF IPMC Support request for transfer of IANA Intellectual proprietary rights from IETF Trust to IETF Intellectual Property Management Corporation. The ccNSO appointee on the cross-community group overseeing and ensuring accountability of use of Intellectual property rights, advises to support the transfer, which is a legal, technical change that in his view has no impact on the objectives behind the transfer and licensing of the IANA IPR. Background material: Note Maarten Simon on Transfer of IANA IPR, circulated to Council in July 2025. Draft Resolution Background As part of the IANA Stewardship Transition the IETF Trust assumed stewardship of the IANA IPR in September 2016. Its responsibilities included maintaining the IANA-related trademarks and domain names and licensing them to the IANA functions operator (ICANN/PTI) under a set of agreements. In addition, and also as part of the Transition the Community Cooperation Group (CCG) was established to provide oversight and ensure accountability in the use of IANA Intellectual assets. The CCG consists of 3 representatives from each of the 3 IANA customer groups (names, numbers, and protocols) and the ccNSO is one of the groups who appoints a representative of the naming group, Maarten Simon. Recently the Council was informed that the IANA Intellectual proprietary rights will be transferred from IETF Trust to IETF Intellectual Property Management Corporation, pending the implementation of a series of Bylaw amendments of the IPMC suggested by the CCG. Recently the IPMC agreed to implement the suggested amendments. The transfer of the Stewardship is first and foremost a legal technical change that has no impact on the objectives behind the licensing of the IANA IPR. The ccNSO representative requested the Council to decide whether or not to support the transfer. Decision The ccNSO Council supports the transfer of the stewardship of the Intellectual Property Rights from the IETF Trust Fund to the IETF Intellectual Property Management Corporation as suggested. The secretariat is requested to publish this decision as soon as possible. The decision becomes effective seven (7) days after publication. The secretariat is further requested to inform the ccNSO appointee on the CCG, upon publication of this resolution. 19. Initiate ccNSO Council statement procedure to provide comment on the draft "The Root Server System Governance Structure" For discussion and decision Draft Resolution Decision The ccNSO Council initiates the Council Statement process to provide comments on the initial report: "The Root Server System Governance Structure". The Council requests Peter Koch, and Luis Diego Espinoza, the ccNSO appointed members to the RSS GWG, to advise the drafters of the submission. A draft statement is expected by the next Council meeting (meeting 221).The secretariat is requested to seek volunteers from Council, and start the drafting process as soon as possible. This resolution becomes effective upon publication. 20. Re-schedule review of working groups and committees For discussion and decision In March 2025, the Council adopted a schedule to review the various ccNSO Committees, starting with the MPC before the Prague meeting. Due to various circumstances this review did not start at the intended time. Proposal is to re-schedule the reviews, including the review of MPC, starting now in September 2025. This also includes a call for volunteers (at least 3 Councillors). The secretariat proposes to update the schedule, by moving all reviews up half a year: Updates schedule reviews of committees Committee Start Date Planned closing date MPC September 2025 January 2026 IGLC January 2026 May 2026 GRC September 2026 January 2027 UAC January 2027 May 2027 TLD-Ops September 2027 January 2028 SOPC January 2028 May 2028 Tech WG September 2028 January 2029 OMC January 2029 May 2028 DASC September 2029 January 2030 Draft Resolution Background In March 2025, the Council adopted a schedule to review the various ccNSO Committees, starting with the MPC before the Prague meeting. Due to various circumstances the MPC review did not start at the intended time. The secretariat proposed an updated schedule, by moving all reviews up half a year. Decision The ccNSO Council adopts the updated schedule as proposed and requests the secretariat to publish the revised schedule. The secretariat is requested to seek volunteers for the MPC starting in September, including at least 3 Councillors who have not participated in the MPC. The volunteers are to be appointed at the next Council meeting. The secretariat is also requested to update the ccNSO workplan accordingly. This decision becomes effective upon publication. 21. Appointment members, or chairs/vice chairs to committees or working groups, if any 1. To be appointed: (include names, if any, closer to the meeting) Draft resolution Decision The ccNSO Council appoints the following people to the respective roles as specified: ● Member IGLC: Lucien Castex (.fr), Fatma Demirel (.tr) ● Member SOPC: Sarah Gooch (.uk) ● Member DASC: Fatma Demirel (.tr) The secretariat is requested to inform the leadership teams of the various working groups and committees and persons appointed, and enable their participation in the respective teams. This resolution becomes effective upon publication. 22. CSC related matters a. Progress Selection of Membership Membership selection to be finalized in September 2025 b. Bylaw and Charter Update to accommodate Adjustment frequency of reviews and Alternates Informational and for discussion SUBSTANTIVE MATTERS & DECISIONS 23. ICANN84 Tentative block schedule: for discussion 24. Any Other Business (AOB) 25. Next Council Meetings ● 18 September 2025 | 21:00 UTC (Meeting 221) ● 30 October 2025 | time TBC, Meeting 222 (ICANN84) ● 20 November 2025 | 12:00 UTC, Meeting 223 ● 18 December 2025 | 18:00 UTC, Meeting 224 26. Adjourn