Dear all, Please find included the agenda and draft resolutions re meeting 212. Please note material re item 10 (ccPDP3- RM and ccPDP4 IDN), will be referenced in Council wiki for meeting 212, and forwarded in separate email Kind regards, Bart --------- Agenda ccNSO Council meeting 212 Thursday, 12 December 2024 at 12:00 UTC 1. Welcome and roll call<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_1xx9zz72wrji> ADMINISTRATIVE MATTERS<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_tyjcwt> 2. Relevant Correspondence<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_3dy6vkm> 3. Minutes & Action Items<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_idsta9ewho4u> 4. Intermeeting Decisions (since meeting 211, November 2024)<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_4d34og8> 5. Intermeeting Decisions Triage Committee<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_2s8eyo1> UPDATES<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_17dp8vu> 6. Update ECA, IFRT & CSC (written updates)<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_3rdcrjn> 7. Update Working Groups (written updates)<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_26in1rg> 8. Update Liaisons (written updates)<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_lnxbz9> 9. Update ccNSO Website redesign<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_35nkun2> 10. Progress ccPDP3 and 4 Board Consideration<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_bpkoqzvy8bkc> 11. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_9vdxxk3p6qe6> ADMINISTRATIVE MATTERS & DECISIONS<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_z337ya> 12. Approval Action decision on change Article 4. ICANN Bylaws<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_hy3wa8kktu5> 13. Update Council Election Process by the Election Process Manager<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_csu21zx46oqz> 14. Update Board Seat 12 Nomination Process by the Nomination Process Manager<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_6tpkkea3cnfv> 15. Appointment members and chairs/vice chairs to committees and working groups, if any<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_pum9ojtivtjg> 16. Progress Review of DASC<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_xlywqjlj9xuq> SUBSTANTIVE MATTERS & DECISIONS<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_1ci93xb> 17. Next steps developing roadmap increasing capacity of ccNSO<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_qvygg6ktw4mw> 18. Continuous improvement framework & Pilot Holistic Review<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_mvgovqt6nf3p> 19. AOB<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_ilfogd4zlgv8> 20. Next Council Meetings<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_sdm30prkdjjw> 21. Adjourn<applewebdata://2ECE7E7E-D86F-4D08-9A94-FC945E7AAF84#_3as4poj> 1. Welcome and roll call * Establish whether meeting is Quorate * Update Statement of Interest ADMINISTRATIVE MATTERS 1. Relevant Correspondence 1. Minutes & Action Items * Minutes Meeting 210: circulated 26 November 2024 * Minutes Meeting 211: to be circulated 9 December 2024 * Action Items * Action Item 211-01 (Completed) The Secretariat is requested to include the approval action decision on the proposed fundamental bylaw change on the agenda of Council meeting 212 * Action Item 211-02 (Completed) The chair of the Council is requested to welcome the .bd ccTLD Manager as new ccNSO member accordingly. * Action Item 211-03 (Completed) Following the approval by council for the .bd ccTLD Manager to join the ccNSO as a member, the Secretariat is requested to publish the decision. The decision becomes effective upon publication * Action Item 211-04 (Completed) The secretariat is requested to post the generic invite letter for ccTLD Managers to join the ccNSO, to make it downloadable after this resolution becomes effective. The secretariat is requested to post this resolution as soon as possible. This resolution becomes effective upon publication. * Action Item 211-05 (Completed) The ccNSO Council chair is requested to send the invite to join the ccNSO - as per the template approved by Council - to the ccTLD Manager(s) that recently requested such a letter. * Action Item 211-06 (Completed) The secretariat is requested to inform all volunteers and where appropriate, the committee or working group leadership teams and relevant ICANN staff, according to the designations in resolution 211-04. The secretariat is requested to publish this resolution as soon as possible on the ccNSO website. This resolution becomes effective upon publication. * Action Item 211-07 (Completed) Regarding the decision in resolution 211-05 to launch calls for volunteers and Expressions of Interest, the secretariat is requested to post this resolution as soon as feasible. This resolution becomes effective upon publication. * Action Item 211-08 (Completed) The secretariat is requested to publish the resolution regarding the publication of the list of territories participating in the Board nomination process for Seat 12 (FY25), including which territories have voted and their corresponding ICANN regions, as soon as possible. This resolution becomes effective seven (7) days after publication. The nomination process manager is requested to implement this intervention once this resolution becomes effective. * Action Item 211-09 (Completed) The secretariat is requested to publish the resolution regarding the updated Council-approved timeline for the FY25 Board Seat 12 Nomination Process as soon as possible and inform the candidates as soon as this resolution becomes effective. * Action Item 211-10 (Completed) The secretariat is requested to post the resolution about the next steps regarding the review of the ccNSO financial contributions Guideline as soon as possible and to inform the community of the aforementioned timeline as soon as this resolution becomes effective. Next steps include the drafting of a charter for the new working group, launching a call for volunteers as per the approved timeline, and ensuring the group meets latest on 18 December 2024. This resolution becomes effective seven (7) days after publication. 1. Intermeeting Decisions (since meeting 211, November 2024) 211-A: Approval charter Finance WG (deadline for comments: 2 December 2024, noon UTC) 1. Intermeeting Decisions Triage Committee No decisions UPDATES 1. Update ECA, IFRT & CSC (written updates) * ECA: Approval Action Fundamental Bylaw (see item 12 agenda) See item 11 on agenda 1. Update Working Groups (written updates) * ccPDP3-Review Mechanism - Dormant * ccPDP4-IDN - Dormant * DASC * FIN2 WG (New) * GRC * IGLC * MPC * OMC * PGA WG * SOPC * Tech WG * TLD-OPS SC * Triage Committee * UAC * CIP-CCG * Planning Prioritization Process group * RZERC * RSS GWG 1. Update Liaisons (written updates) * Update ccNSO Liaison to ALAC * Update ccNSO Liaison to GNSO Council * Update ccNSO Liaison to UASG 1. Update ccNSO Website redesign 1. Progress ccPDP3-RM and ccPDP4-IDNs Board Consideration For information Background material, note form Becky Burr chair Board caucus ccPDP3-RM and letter Sally Costerton to Nigel Roberts 1. Update Chair, Vice-chairs, Councillors, Regional Organisations and Secretariat * Secretariat update: move from Sugar to CES as CRM ADMINISTRATIVE MATTERS & DECISIONS 1. Approval Action decision on change Sections 4.2 and 4.3 ICANN Bylaws For decision: Approval to change Fundamental Bylaw Section 4.2 (reconsideration) and Section 4.3 (Independent Review Process for covered actions) - exclude disputes and claims pertaining to decisions Grant program. Draft Resolution Background On 7 August 2024, ICANN Board opened a Public Comment proceeding on the “Proposed Fundamental Bylaws Amendments Related to the Grant Program.” This proceeding closed on 16 September 2024: https://www.icann.org/en/public-comment/proceeding/proposed-fundamental-byla... The ICANN Board reviewed these Fundamental Bylaws amendments during its meeting on 24 October 2024. As a result of its review and discussion, the Board indicated that “...it intends to take an action to approve the amendment of the Fundamental Bylaws at Article 4, Section 4.2(d) and Section 4.3(c), as posted for public comment when it has sufficient attendance to achieve the required voting threshold for a Fundamental Bylaws amendment.” https://www.icann.org/en/board-activities-and-meetings/materials/approved-re.... The ICANN Board approved Fundamental Bylaws Amendments to Article 4, Sections 4.2 and 4.3 of the ICANN Bylaws. The resolution approving the Fundamental Bylaws Amendments will be posted on 11 November 2024 at <https://www.icann.org/en/board-activities-and-meetings> https://www.icann.org/en/board-activities-and-meetings and the text of the Fundamental Bylaws Amendments is available at <https://itp.cdn.icann.org/en/files/governance/uppdates-to-article-4-icann-gr...> https://itp.cdn.icann.org/en/files/governance/uppdates-to-article-4-icann-gr... 2024-en.pdf<https://itp.cdn.icann.org/en/files/governance/uppdates-to-article-4-icann-gr...> The Empowered Community hosted an Approval Action Community Forum on Thursday, 14 November 2024, during which no objections were raised with respect to the proposed Bylaw amendments. In addition a ccNSO members consultation was held to seek views from the community on the proposed Bylaw amendments. No objections were received with regard to the specific Bylaws amendments themselves, however one person suggested to vote against it as leverage. The Fundamental Bylaws Amendments will only become effective if approved by the Empowered Community using the process set forth at Section 25.2(f) and Annex D, Article 1 of the ICANN Bylaws. 1. The proposed Bylaw amendments are relevant for the ccNSO for the following reasons: The proposed Bylaw change allows the Grant Program to proceed in a manner as proposed by the Auction Proceeds Cross-Community Working Group, which recommendations were supported by the ccNSO. 2. No objections were raised at the community forum or during the community consultation with respect to the proposed Bylaw changes themselves. 3. The proposed Bylaw change is a change of a Fundamental Bylaw, and the ccNSO Council has to decide whether to : (a) support the proposal, (b) object to the proposal, or (c) have no opinion on the proposal or abstain. If the ccNSO would not vote it will be considered an abstention Decision Taking into account that the proposed changes to Sections 4.2 and 4.3 4.1 18 and 19 of the ICANN Bylaws, which relate to the Reconsideration process and Independent Review Process for Covered Actions allows the Grant Program to proceed in a manner as proposed by the Auction Proceeds Cross-Community Working Group, which recommendations were supported by the ccNSO. Also taking into account no objections to the Bylaw amendments themselves or other feed-back was received form the ccTLD community, and finally taking into account the outcome of the Community Forum on 14 November 2024 on aforementioned Bylaw changes, the ccNSO Council - as mandated through Annex D of the ICANN Bylaws and through its own rules and procedures (https://ccnso.icann.org/about/guideline-approval-actions-procedure-17oct19-e...) - supports the proposed changes to Sections 4.2 and 4.3. The Secretariat is requested to publish this resolution upon adoption and the chair of the ccNSO Council is requested to inform the ECA accordingly as soon as possible after adoption of this resolution. 1. Update Council Election Process by the Election Process Manager 1. Update Board Seat 12 Nomination Process by the Nomination Process Manager 1. Appointment members and chairs/vice chairs to committees and working groups, if any Draft Resolution Decision The ccNSO Council appoints the following people as: * ccNSO liaison to ALAC i. Barrack Otieno (AfTLD) * ccNSO appointees to the ICANN Meeting Strategy review group i. Jodi Anderson (.nz) ii. Molehe Wesi (.za) * members 2nd Finance WG i. Pablo Rodriguez (.pr) ii. Dmitry Kohmanyuk (.ua) iii. Wafa Dahmani (NomCom appointed Councillor) iv. Atsushi Endo (.jp) v. Carolyn Bedford (.uk) vi. Sarah Gooch (.uk) vii. Biyi Oladipo (.ng) viii. Alejandra Reynoso (ccNSO Councillor) * members ICANN Excellence Award Selection Panel i. Wafa Dahmani (NomCom Appointed Councillor) ii. Demi Getschko (.br) * ccNSO appointed Mentor to the ICANN Fellowship Program i. Jenifer Lopez (.pa) * ccNSO appointee to the Fellowship Program election Committee i. Pablo Rodriguez (.pr) * members SOPC i. Eric Muthundo Ndungu (.ke) ii. Sami Mohamed Ali (.bh) iii. Jose Rafael Gonzales Guilbert (.hn) iv. Habeeb Wahab (.ng) v. Molehe Wesi (.za) vi. Gitau Muraguri (.ke) vii. Arinze Francis Alaneme (.ng) viii. Fiona Ongeso (.ke) ix. Charles Noir (.ca) x. Dejan Djukic (.rs) The secretariat is requested to inform the various working groups and committees and persons appointed and publish this resolution as soon as possible. This resolution becomes effective upon publication 1. Progress Review of DASC SUBSTANTIVE MATTERS & DECISIONS 1. Next steps developing roadmap increasing capacity of ccNSO Follow-up and next steps Council workshop ICANN81. Background material: Notes from ICANN81 workshop, mapping of suggestions. 1. Continuous Improvement Framework & Pilot Holistic Review * Input on CI framework in close collaboration with GRC: https://www.icann.org/en/public-comment/proceeding/continuous-improvement-program-framework-21-11-2024<https://www.icann.org/en/public-comment/proceeding/continuous-improvement-program-framework-21-11-2024n> * Progress Pilot Holistic Review 1. Preliminary Block Schedule ICANN82 1. AOB 1. Next Council Meetings * 16 January 2025 | 18:00 UTC, Meeting 213 * 23 January 2025 | noon UTC, Council Workshop on resourcing, part 2 * 13 February 2025 | 12:00 UTC, Meeting 214 * 13 March 2025 | time TBC, Meeting 215 (ICANN82) 1. Adjourn