Dear all, Please find included the draft agenda and resolutions and the informal notes from the Transition coordination call, Kind regards, Bart Draft Agenda and resolutions ccNSO Council Meeting 16 June 2016 1) Welcome and Apologies Attendance list is available at: http://ccnso.icann.org/about/council/attendance.htm 2) Minutes and Actions Minutes 12 May 2016 meeting were circulated. All Actions completed: https://community.icann.org/display/ccnsowkspc/Action+Items+2016 3) Overview inter-meeting Council decisions · Survey ccNSO Council Transparency and accountability · Informational letter community on selection ccNSO appointed members CSC 4) Approval membership application .ba (Bosnia and Herzogovina) For decision: Approval membership application. Draft Resolution The ccNSO Council approves the application of the ccTLD manager of .ba and welcomes Universtiy Telinformatic Centre (UTIC), the ccTLD manager for .ba (Bosnia and Herzogovina), as the 159th member of the ccNSO. 5) Appointment new member CCWG use of country and territory names as TLDs For decision: formal appointment new member CCWG CTN Timo Võhmar, .ee, has applied for membership of the CCWG CTN. Draft Resolution The ccNSO Council approves membership of Timo Võhmar, .ee, of the cross-community working group on use of country and territory names as TLDs. The secretariat is requested to inform the co-chairs of the WG and take all other necessary steps to include Timo as ccNSO appointed member of the WG. 6) IANA Stewardship transition and CCWG –Accountability 6.1 Progress implementation For information 6.2. Progress ccNSO Guideline Selection ccNSO appointed member RZERC The GRC will be using adjusting the CSC Guideline to propose and select a ccNSO appointed member on the RZERC. 7) CSC membership Selection 7.1 For decision: Adoption Guideline selection ccNSO appointed members (12 minutes) Draft resolution Background According to the CWG-Stewardship proposal, as supported by the ccNSO, the ccNSO itself will need to implement procedures and rules in accordance with its own practices and procedures to implement the CWG-Stewardship proposal within a limited timeframe (15 August 2016). The ccNSO Guideline and Review Committee (GRC) is tasked to review the ccNSO Rules and Guidelines, and also to fill in gaps if identified. The GRC has developed a working method over time that enables it to expedite the process of review and development of Guidelines and procedures. At its meeting on 9 March, the ccNSO Council requested and mandated the the ccNSO Guideline Review Committee to do all what is necessary including, but not limited to, reaching out and coordinating with other SO/AC s and ICANN staff to develop all processes and procedures the CWG-Stewardship suggested that should be implemented by the ccNSO. Following this request, the ccNSO GRC has developed and proposes the ccNSO Guideline: ccNSO Actions Respecting the Customer Standing Committee, which was send to Council on 8 June 2016. Draft Decision The ccNSO Council adopts the ccNSO Guideline: ccNSO Actions Respecting the Customer Standing Committee and request the secretariat to publish it on the ccNSO website as soon as possible and this Guideline will become effective 7 days after publication. The ccNSO Council requests its chair to inform the community of the adoption of the Guideline. The ccNSO Council thanks the members of the GRC for their hard work to develop and propose this Guideline in time. 7.2 For discussion: selection committee or full Council decisions 8) PDP Review Mechanism and Retirement Framework For Discussion: To launch PDP(s) at its meeting in Helsinki the following decisions need to be made in Helsinki: - Request for issue report - Appointment Issue Manager - Tentative timeline for Issue report In addition, Council may decide to appoint a committee to oversee (and assist) the appointed Issue Manager. 9) Meeting B Update/Programme WG update For information (Alejandra Reynoso) 10) Format preparatory face-to face Council meetings For discussion: During the ICANN meeting Council meets to prepare for the week/meeting. This prep meeting focuses on: - Possible decisions at the formal Council meeting - Identifying topics, preparation and assigning role of spoke persons for joint meetings ( ALAC –ccNSO Council, Board ccNSO, GAC-ccNSO and joint GNSO-ccNSO Council meetings) - Identifying possible ccTLD relevant sessions on the overall meeting schedule and assigning rapporteurs. To date the role of rapporteur has not really been defined and effective. For discussion: should we continue with assigning rapporteurs if councilors ( or others) do not report back? How to improve the reporting? 11) Council Updates 11.1 Chair Update Katrina: Call with Goran, later today call with GNSO. 11.2 Vice-Chair Update Katrina: no attending 11.3 Councilors Update Katrina: ask if any updates 11.4 Regional Organizations Update Katrina: ask RO present to provide update. Note Andres is now fully subsribed 11.5 Staff Update Katrina: ask staff 12) WG updates 12.1 CCWG Updates · Use of country and territory names (Annebeth Lange, Paul Szyndler, written update) · CWG on CCWG Principles (Becky Burr) · CCWG Internet Governance (Young Eum Lee) 12.2 EPSRP WG Other updates, if any 13) Liaison Updates Written updates 13.1 GNSO Liaison (Patrick Myles). 13.2 ALAC Liaison (Ron Sherwood). 14) Monthly Work Plan For information: Monthly Work Plan has bene provided. 15) Next meetings · Prep meeting 27 June, 11.15-12.00 local time · F-2 F meting Helsinki: Thursday 30 June, 10.45-12.00 UTC · 28 July (tentative), conference call · 1 September 2016 16) AOB 17) Closure