Dear all, Please find included the agenda and draft resolutions. Also, included for your information the DASC repository terms of reference. No action is expected form Council Kind regards, Bart ----- Agenda and draft Resolution ccNSO Council Meeting 192 16 February 2023, 12:00 - 13:30 UTC 1. Welcome and roll call Wiki: https://community.icann.org/pages/viewpage.action?pageId=226558415 1. Relevant Correspondence (https://ccnso.icann.org/en/about/statements.htm) 1. Minutes & Action Items * Minutes Meeting 191: minutes were circulated 31 January 2023 * Action items and/or To-Do’s: 191-01: After the 360 Councillor review procedure has become effective, the Chair of Council is requested to inform the NomCom accordingly. 191-02: The ccNSO Council requests the secretariat to take all necessary steps to enable the OISC review team to start its activities as soon as possible. This resolution becomes effective upon publication on the ccNSO Website (deferred until 27 March 2023, post ICANN76). Open Action items previous meetings 189-08: Chair and/or Secretariat to reach out to Peter Koch regarding mentorship/succession plan. (Pending awaiting preparation of succession planning session, see item 189-09) 189-09: Council to discuss a succession plan in a broader context around the roles and responsibilities – possibly a workshop or at ICANN76 (Pending preparation of ICANN76 workshop) 189-13: Stephen Deerhake to reach out to the Tech Working group regarding a possible presentation from RSSAC to the cc community (need to check) 1. Intermeeting Decisions (since meeting 191, 15 January 2023) * Appointment of additional members to IGLC: Marta Moreira Dias (.pt), Peter Koch (.de), Heidy Isabel Hernandez Lopez (.gt), Norman Warput (.vu) * Appointment of additional members to MPC: Marta Moreira Dias (.pt), Eyitayo Iyortim (.ng), Nicklas Pousette (.se), Veronica Motloutsi (.za) * GGP Applicant Support Subject Matter Expert Input Request. Item 5-10 Updates and Q&A 1. Update ECA, CSC, CSC RT (no meetings) 1. Update WGs taken (written updates) * IGLC * GRC * SOPC (completed submission FY 24-28 Five Year operating plan and FY 24 operating plan) * OISC (no meeting since ICANN 74, travel funding subgroup met) * TLD-OPS * DASC The repository subgroup of the DASC has prepared guidelines on how the DAS is expected to handle the information repository. The full DASC has approved these guidelines. For informational purposes they are included. * Technical WG (no meeting since ICANN75) * MPC * Triage Committee * IRP Panel selection * CCG WS 2 Implementation * Prioritization Framework group (no meeting since last update) 1. Updates ccPDPs (written updates) * Update ccPDP3 - Review Mechanism Expects to submit final report 3 March 2023 to ccNSO Council for discussion and adoption * Update IDN ccPDP4 (written update) The ICANN Board appointed Katrina Sataki as primary Board liaison, and Patricio Poblete as secondary liaison. 1. Update liaisons (written updates) * Update ALAC Liaison * Update GNSO Liaison (see item 13) 1. Update ccNSO Website redesign 1. Update Chair, Vice-Chairs, Councillors, RO’s and Secretariat Administrative matters for discussion and/or decision during the meeting (items 11 – 13) 1. Updates & Adoption ccNSO Internal Procedures Informational and/or Decision * Update Guideline: ccNSO SoI and CoI For Information * Update Implementation policy For information 1. Update Charters, Terms of Reference Recurring until review of all Charters and Terms of Reference has been completed. * Update charter Council Triage committee, however to be discussed item 14. 1. Appointments to Working Groups and Committees For Information and decision, if needed. Maarten Simon (SIDN, .nl) stepped down as ccNSO appointed liaison to the GNSO. Call for volunteers needed. Draft Resolution Background Maarten Simon ( SIDN, .nl) has informed the chair of the ccNSO that he intends to step down as ccNSO appointed liaison to the GNSO Council as soon as the Council has appointed a successor. The ccNSo liaisons are appointed through the procedure included in Guideline: ccNSO Appointment Procedures, sections 3.4 and 8 (https://ccnso.icann.org/sites/default/files/field-attached/guidelines-ccnso-... ). Accordingly, the ccNSO Council has to adopt a timeline for selection, including the call for volunteers and appoint a member of the secretariat to manage the process. The proposed timeline is: ● Call for volunteers start 2 March, including a webinar to alert interested candidates. ● Closure call for volunteers 23 March 2023 ● Selection of candidate by Councillors: 27 March - 31 March 2023 ● Formal appointment email decision 3- 7 April Decision The ccNSO Council accept the resignation of Maarten Simon and want to thank him wholeheartedly for his work and contributions as ccNSO appointed liaison to the GNSO Council. The Council also wants to express its appreciation that Maarten will serve as liaison until his successor has been appointed. The ccNSO Council appoints Joke Braken as selection process manager and adopts the proposed timeline, starting on 2 march 2023, with the call for expression of interest. The resolution becomes effective upon publication on the ccNSO website. Items for discussion and/or decision during the meeting (items 14-17) 1. Review Council workshop (Council meeting 190) on ccNSO& UA and next steps. Initial draft 1. Review Council workshop (Council meeting 189) on effectiveness and efficiency development processes and next steps. For discussion and decision 1. Discussion and adoption of proposed actions to improve the effectiveness and efficiency of ccNSO processes. The results were introduced during meeting 190, and it was agreed to discuss further during meeting 191. Prior to the meeting you received a note with suggestions to improve the effectiveness and efficiency of the ccNSO policy development processes and related processes. Draft Resolution Background The ccNSO Council initiated a workshop to review the effectiveness and efficiency of policy development and other processes. The ccNSO Council held an open workshop in late 2022 to review recent PDP work and identify possible improvements that could be put in place for future policy work. The initial suggestions were introduced to Council in January 2023, and the reviewed by the Triage Committee and the updated suggestions were introduced to Council for adoption and support: ● Clearer process/plan, sticking to time ● More prep of Board for how to consider this ● Consider different uses for in person and intersessional meetings ● Encourage meaningful participation versus spectating Decision The ccNsO Council welcomes the note on improvement of the effectiveness and efficiency of policy development and other processes and supports specifically, the following suggestions with respect to: ● Planning and scheduling of policy work ● Meeting formats and WG methods ● Participation ● Self-Evaluation With respect to the suggestions pertaining to planning and scheduling, the Council notes the evolving role of the Triage Committee, and supports the evolution. The Triage Committee is requested to reach out to the various committees and working groups to improve planning and scheduling. With respect to meeting formats and working group methods and participation, going forward the various groups are requested to take note of these suggestions coming out of the workshop , and the suggestions are expected to be included in the terms of reference or charter of such a new group. With respect to Self-Evaluation, the chair is requested to request the ccPDP3 Review Mechanism Working group and ccPDP4 working group to conduct a self-evaluation following the submission of the final report to Council. In addition the chair is requested to ask the GRC to develop a framework for self-evaluation. Finally, the secretariat is requested to publish the note and resolution as soon as possible. This resolution becomes effective 7 days after publication. 1. Discussion and adoption of amended Terms of Reference of Triage committee. The proposed changes reflect the oversight role of the Triage committee and streamlining the activity triage procedure. Resolution Background The Triage Committee reviewed its charter to align it with evolution of its role with respect to recommend actions to the Council and oversee planning and scheduling of the various groups on behalf of the Council. Under the assumption the Council adopts the suggestions to improve the effectiveness and efficiency of the ccNSO, specifically regarding the improvement of the various processes, the terms of reference of the Triage Committee have been updated: the latest version was circulated 15 February 2023. Decision The ccNSO Council adopts the amended Terms of Reference of the ccNSO Council Triage Committee, dated 15 February 2023. This resolution becomes effective when the resolution under agenda item 15 a. ccNSO Council meeting 192 becomes effective. 1. RZERC Charter Review Feedback 2. ICANN76 For discussion * ccNSO 20th Anniversary * ccNSO related meetings (tentative block schedule) * Virtual Prep call: 2 March time to be confirmed Assign topics to Councillor to introduce the topic at various sessions. Assign rapporteur to various ccNSO relevant sessions. * Sun 12/Mar 15:30-17:00 UTC - Workshop 1. Roles and Responsibilities, including chair and vice-chair selection. Current overview: https://ccnso.icann.org/sites/default/files/field-attached/roles-responsibil... 1. Succession planning liaisons ( Action item 189-08 and 09) * Joint meetings: * Mon 13/Mar 21:30-22:30 UTC - ccNSO-GNSO Councils Meeting Topics: * Outcome CSC effectiveness review. Bby March, the 2nd effectiveness review will be (nearly) completed and both Council will then need to approve the results. * Review Coordination ccPDP4 and GNSO EPDP. The ccNSO IDN PDP will have concluded its basic discussions and the GNSO EPDP is well underway. From a Council's perspective, it might be good to review how the coordination effort played out and if there are any areas for improvement, and need to get back to the Board? (They requested us to coordinate) * Improvements on PDP processes. The ccNSO Council started the process to look at ways to improve the effectiveness and efficiency of its PDP process. It would be nice to share our experiences. * DASC Survey Results * Wed 15/Mar 21:30-22:30 UTC - ccNSO- ccTLD related Board members, in accordance with the adopted schedule. Topic Proposals: * Progress on improving ICANN’s work prioritisation * Progress and thinking on the holistic review pilot proposal, given the ccNSO’s feedback * Update on the status of current PDPs to ensure Board will be ready to consider them in a timely manner * Ask the Board about the new CEO appointment - what is the plan? * What are the board's goals for 2023? Are there any of them highly related to ccNSO affairs? * New: Implementation & review of ccNSO developed policies: role and responsibilities of the Board, ICANN org and ccNSO, after the Board has approved the recommended policy * Thu 16/Mar 18:15-19:30 UTC - Council Meeting Tentative topics: * Election of chair and vice-chairs * Adoption of final report ccPDP 3 review mechanism, initiate members vote * Adoption ccNSO&UA Roadmap 1. AOB 1. Next Council Meetings * Meeting 193, 16 March 2023 - ICANN 76 * Meeting 194, 20 April – 18:00 UTC * Meeting 195, 18 May – 12:00 UTC * Meeting 196, June - ICANN 77 TBD * Meeting 197, 20 July – 21:00 UTC * Meeting 198, 17 August – 12:00 UTC * Meeting 199, 21 September – 18:00 UTC * Meeting 200, October – ICANN 78 TBD * Meeting 201, 16 November – 12:00 UTC * Meeting 202, 21 December – 21:00 UTC 1. Closure