DECISION NEEDED: transparency face-to face meetings ccNSO, Council and WG
Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution. Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC. Thank you and kind regards, Bart Draft Decision Background Transparency requires that, ICANN¹s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face meetings are open to observers, and will be listed as such. However, some matters do justify confidentiality and excluding the public, such as (example list): · Employment matters · Discussion on persons · Contractual matters · Any proceedings of the Ombudsman · Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed · Any item where there has been a request to deal with it in confidence and where that request is granted Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating. Draft Resolution 1. All face-to face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with. If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item. 2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption. 3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.
I agree with this resolution. Regards, Alejandra *Registro de Dominios .gt* -- Universidad del Valle de Guatemala. 18 Ave. 11-95. Z. 15. V.H. III. Edificio *J*. Oficina *204*. *Tels:* *+502.23688564* y *+502.23688565* * <http://www.gt/> <https://twitter.com/DominiosGT> ** <https://www.facebook.com/DominiosGT> <https://plus.google.com/u/0/107159401057178225886/posts> <http://www.linkedin.com/company/registro-de-dominios-gt>* On Fri, Apr 22, 2016 at 7:21 AM, Bart Boswinkel <bart.boswinkel@icann.org> wrote:
Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution.
Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC.
Thank you and kind regards, Bart
*Draft Decision*
*Background*
Transparency requires that, ICANN¹s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face
meetings are open to observers, and will be listed as such.
However, some matters do justify confidentiality and excluding the public, such as (example list):
· Employment matters
· Discussion on persons
· Contractual matters
· Any proceedings of the Ombudsman
· Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed
· Any item where there has been a request to deal with it in confidence and where that request is granted
Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating.
*Draft Resolution*
*1. All face-to face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with.*
*If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item.*
*2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption.*
*3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.*
For the record, I am in favour of the resolution. (No surprised there, then!) On 04/22/2016 05:06 PM, Alejandra Reynoso wrote:
I agree with this resolution.
Regards, Alejandra
*Registro de Dominios .gt* -- Universidad del Valle de Guatemala. 18 Ave. 11-95. Z. 15. V.H. III. Edificio *J*. Oficina *204*. *Tels:* *+502.23688564* y *+502.23688565* * * *<http://www.gt/> <https://twitter.com/DominiosGT> **<https://www.facebook.com/DominiosGT> <https://plus.google.com/u/0/107159401057178225886/posts> <http://www.linkedin.com/company/registro-de-dominios-gt>*
On Fri, Apr 22, 2016 at 7:21 AM, Bart Boswinkel <bart.boswinkel@icann.org <mailto:bart.boswinkel@icann.org>> wrote:
Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution.
Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC.
Thank you and kind regards, Bart
*Draft Decision*
*/Background____/*
Transparency requires that, ICANN¹s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face ____
meetings are open to observers, and will be listed as such.____
However, some matters do justify confidentiality and excluding the public, such as (example list):____
·Employment matters____
·Discussion on persons____
·Contractual matters____
·Any proceedings of the Ombudsman____
·Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed____
·Any item where there has been a request to deal with it in confidence and where that request is granted____
Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating.____
*//*
*/Draft Resolution____/*
*1. All face-to face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with.____*
*If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item.____*
**
*2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption.____*
**
*3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.____*
**
Dear all, I agree with the resolution Best regard Souleymane Envoyé de mon iPhone
Le 22 avr. 2016 à 13:21, Bart Boswinkel <bart.boswinkel@icann.org> a écrit :
Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution.
Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC.
Thank you and kind regards, Bart
Draft Decision Background Transparency requires that, ICANN¹s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face meetings are open to observers, and will be listed as such.
However, some matters do justify confidentiality and excluding the public, such as (example list): · Employment matters · Discussion on persons · Contractual matters · Any proceedings of the Ombudsman · Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed · Any item where there has been a request to deal with it in confidence and where that request is granted
Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating.
Draft Resolution 1. All face-to face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with. If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item.
2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption.
3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.
I support this. /Stephen From: owner-ccnso-council@icann.org [mailto:owner-ccnso-council@icann.org] On Behalf Of Bart Boswinkel Sent: Friday, April 22, 2016 9:21 AM To: ccnso-council@icann.org Subject: [ccnso-council] DECISION NEEDED: transparency face-to face meetings ccNSO, Council and WG Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution. Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC. Thank you and kind regards, Bart Draft Decision Background Transparency requires that, ICANN¹s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face meetings are open to observers, and will be listed as such. However, some matters do justify confidentiality and excluding the public, such as (example list): Employment matters Discussion on persons Contractual matters Any proceedings of the Ombudsman Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed Any item where there has been a request to deal with it in confidence and where that request is granted Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating. Draft Resolution 1. All face-to face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with. If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item. 2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption. 3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WGs of this Council decision.
I support this resolution. Hiro On Fri, 22 Apr 2016 13:21:16 +0000 Bart Boswinkel <bart.boswinkel@icann.org> wrote:
Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution.
Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC.
Thank you and kind regards, Bart
Draft Decision Background Transparency requires that, ICANN1s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face meetings are open to observers, and will be listed as such.
However, some matters do justify confidentiality and excluding the public, such as (example list):
・ Employment matters
・ Discussion on persons
・ Contractual matters
・ Any proceedings of the Ombudsman
・ Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed
・ Any item where there has been a request to deal with it in confidence and where that request is granted
Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating.
Draft Resolution 1. All face-to - face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with. If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item.
2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption.
3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.
I agree with the resolution.
On Apr 23, 2016, at 11:45 AM, HiroHOTTA <hotta@jprs.co.jp> wrote:
I support this resolution. Hiro
On Fri, 22 Apr 2016 13:21:16 +0000 Bart Boswinkel <bart.boswinkel@icann.org <mailto:bart.boswinkel@icann.org>> wrote:
Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution.
Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC.
Thank you and kind regards, Bart
Draft Decision Background Transparency requires that, ICANN1s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face meetings are open to observers, and will be listed as such.
However, some matters do justify confidentiality and excluding the public, such as (example list):
・ Employment matters
・ Discussion on persons
・ Contractual matters
・ Any proceedings of the Ombudsman
・ Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed
・ Any item where there has been a request to deal with it in confidence and where that request is granted
Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating.
Draft Resolution 1. All face-to - face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with. If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item.
2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption.
3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.
+1 Ching 從我的 iPhone 傳送
Christelle Vaval <cvaval@outlook.com> 於 2016年4月23日 下午1:54 寫道：
I agree with the resolution.
On Apr 23, 2016, at 11:45 AM, HiroHOTTA <hotta@jprs.co.jp> wrote:
I support this resolution. Hiro
On Fri, 22 Apr 2016 13:21:16 +0000 Bart Boswinkel <bart.boswinkel@icann.org> wrote:
Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution.
Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC.
Thank you and kind regards, Bart
Draft Decision Background Transparency requires that, ICANN1s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face meetings are open to observers, and will be listed as such.
However, some matters do justify confidentiality and excluding the public, such as (example list):
・ Employment matters
・ Discussion on persons
・ Contractual matters
・ Any proceedings of the Ombudsman
・ Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed
・ Any item where there has been a request to deal with it in confidence and where that request is granted
Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating.
Draft Resolution 1. All face-to - face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with. If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item.
2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption.
3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.
Just for the record, there's a typo I just spotted .. for 'persons' read 'personnel'. It doesn't affect the vote, since it's a non-exhaustive list of examples, but may it please be changed in the final version? thanks On 04/23/2016 06:54 PM, Christelle Vaval wrote:
I agree with the resolution.
On Apr 23, 2016, at 11:45 AM, HiroHOTTA <hotta@jprs.co.jp <mailto:hotta@jprs.co.jp>> wrote:
I support this resolution. Hiro
On Fri, 22 Apr 2016 13:21:16 +0000 Bart Boswinkel <bart.boswinkel@icann.org <mailto:bart.boswinkel@icann.org>> wrote:
Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution.
Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC.
Thank you and kind regards, Bart
Draft Decision Background Transparency requires that, ICANN1s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face meetings are open to observers, and will be listed as such.
However, some matters do justify confidentiality and excluding the public, such as (example list):
・ Employment matters
・ Discussion on persons
・ Contractual matters
・ Any proceedings of the Ombudsman
・ Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed
・ Any item where there has been a request to deal with it in confidence and where that request is granted
Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating.
Draft Resolution 1. All face-to - face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with. If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item.
2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption.
3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.
I support it. Byron From: owner-ccnso-council@icann.org [mailto:owner-ccnso-council@icann.org] On Behalf Of Bart Boswinkel Sent: April-22-16 9:21 AM To: ccnso-council@icann.org Subject: [ccnso-council] DECISION NEEDED: transparency face-to face meetings ccNSO, Council and WG Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution. Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC. Thank you and kind regards, Bart Draft Decision Background Transparency requires that, ICANN¹s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face meetings are open to observers, and will be listed as such. However, some matters do justify confidentiality and excluding the public, such as (example list): Employment matters Discussion on persons Contractual matters Any proceedings of the Ombudsman Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed Any item where there has been a request to deal with it in confidence and where that request is granted Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating. Draft Resolution 1. All face-to face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with. If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item. 2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption. 3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG's of this Council decision.
I support it Regards M Margarita Valdés Cortés, MBM Legal & Business Manager NIC Chile - University of Chile www.nic.cl +56229407734
El 25-04-2016, a las 15:41, Byron Holland <byron.holland@cira.ca> escribió:
I support it. Byron
From: owner-ccnso-council@icann.org [mailto:owner-ccnso-council@icann.org] On Behalf Of Bart Boswinkel Sent: April-22-16 9:21 AM To: ccnso-council@icann.org Subject: [ccnso-council] DECISION NEEDED: transparency face-to face meetings ccNSO, Council and WG
Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution.
Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC.
Thank you and kind regards, Bart
Draft Decision Background Transparency requires that, ICANN¹s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face meetings are open to observers, and will be listed as such.
However, some matters do justify confidentiality and excluding the public, such as (example list): Employment matters Discussion on persons Contractual matters Any proceedings of the Ombudsman Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed Any item where there has been a request to deal with it in confidence and where that request is granted
Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating.
Draft Resolution 1. All face-to face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with. If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item.
2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption.
3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.
Also in support Cheers Debbie
On 26/04/2016, at 06:54, Margarita Valdes <mvaldes@nic.cl> wrote:
I support it Regards M
Margarita Valdés Cortés, MBM Legal & Business Manager NIC Chile - University of Chile www.nic.cl <http://www.nic.cl/> +56229407734
El 25-04-2016, a las 15:41, Byron Holland <byron.holland@cira.ca <mailto:byron.holland@cira.ca>> escribió:
I support it. Byron
From: owner-ccnso-council@icann.org <mailto:owner-ccnso-council@icann.org> [mailto:owner-ccnso-council@icann.org <mailto:owner-ccnso-council@icann.org>] On Behalf Of Bart Boswinkel Sent: April-22-16 9:21 AM To: ccnso-council@icann.org <mailto:ccnso-council@icann.org> Subject: [ccnso-council] DECISION NEEDED: transparency face-to face meetings ccNSO, Council and WG
Dear all, At its last call ( 14 April 2016), Council discussed the need for openness and transparency of face-to face meetings. At the meeting it was decided to defer decision to an email decision. Included is background section and draft resolution.
Following the usual email decision procedure, could you be so kind to express your support, objection(s) to adopt the draft resolution or raise questions if you have any regarding the decision/resolution by 29 April 2016, 13.00 UTC.
Thank you and kind regards, Bart
Draft Decision Background Transparency requires that, ICANN¹s constituent bodies operate in an open and transparent manner. This does not only imply that recordings, transcripts of meetings, if made, and notes and minutes are made publicly available after meetings, but also that face-to-face meetings are open to observers, and will be listed as such.
However, some matters do justify confidentiality and excluding the public, such as (example list): Employment matters Discussion on persons Contractual matters Any proceedings of the Ombudsman Consideration of any legal advice that would involve a risk of waiver of privilege if the meeting were not closed Any item where there has been a request to deal with it in confidence and where that request is granted
Further, it is self-evident that for meetings of Council, WGs, Committees, only appointed members or others, listed as liaisons or other form of formal participant may actively contribute, but the presumption has to be, that all meetings, including Council prep, WG meetings, have to be open to observers i.e. to people who want to listen to and watch the proceedings of the meeting in real time, without participating.
Draft Resolution 1. All face-to face ccNSO, ccNSO Council or ccNSO chartered Working group meetings shall be open to observers, unless a majority of the voting members present at the meeting resolve to close the meeting due to the confidential nature of the topic being dealt with. If so, that part of the meeting shall only be closed to observers for the duration of the deliberations of the confidential item.
2. The ccNSO Guideline Review Committee is requested to update the relevant Guidelines accordingly, and submit them to Council for adoption.
3. The chair of the Council is requested to inform the chairs of the ccNSO chartered WG’s of this Council decision.
participants (11)
-
Alejandra Reynoso -
Bart Boswinkel -
Brandma CEO -
Byron Holland -
Christelle Vaval -
Debbie Monahan -
HiroHOTTA -
Margarita Valdes -
Nigel Roberts -
Souleymane Oumtanaga -
Stephen Deerhake