- Ccnso-leadership - lists.icann.org

Invitation to join the ICANN Meeting Strategy review
by Alejandra Reynoso Barral Dec. 2, 2024

Dec. 2, 2024

Dear Jodi As you may have heard the chair and vice-chairs of the SOs and ACs and ICANN recently discussed that ICANN should soon start a process to review the current meeting strategy <https://meetings.icann.org/en/future-meeting-strategy>, to improve the efficiency and effectiveness of meetings. The current meeting strategy was agreed upon and adopted over 10 years ago. Since that time the environment in which these meetings are organized and held have changed significantly. To structure the review process ICANN will establish a small group of community members (one member per SO/AC + an alternate) and members of ICANN staff (see included notes from the latest SO/AC roundtable). After consulting Jordan and Biyi (in copy), my question for you: Would you be interested to be one of the two ccNSO appointees in this community group? The other appointee will be Molehe Wesi, from South Africa (.za). He has already accepted the invitation. Thank you for considering the question. Best regards, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. *******************************************

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Invitation to join the ccNSO
by Alejandra Reynoso Barral Dec. 2, 2024

Dec. 2, 2024

Dear Askhat It was a pleasure meeting you in person in Istanbul. Please find attached the invitation to join the ccNSO. We look forward to welcoming you into the ccNSO community and working together! Best regards, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. *******************************************

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Re: ccnso meeting with NomCom in Istanbul
by Alejandra Reynoso Barral Nov. 27, 2024

Nov. 27, 2024

Dear Tom Due to the limited available time at ICANN meetings, we would prefer a virtual call if possible. If you don't think this format will achieve the desired goals, we can try to find a slot at ICANN82 during the weekend (8 or 9 of March). Best regards, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* On Tue, Nov 12, 2024 at 11:54 AM Tom Barrett <tbarrett(a)encirca.com> wrote: > Alejandra, > > Thanks for the response. I appreciate that the ccnso advice has not > changed and thus the ccnso does not feel it needs to elaborate about it. > > However, Nomcom delegates often have questions regarding the ccnso > activities as well as the provided advice. Oftentimes, delegates are not > familar with the ccnso at all since they are appointed by other bodies. > This year 100% of the Nomcom delegates are first-timers. > > Thus, having a face-to-face meeting is essential for addressing delegate > questions and helps improve the Nomcom's efficiency and appointments. > > Perhaps we can schedule a session during the Seattle meeting in March? > > Tom > > > > > > > On Tue, Nov 12, 2024, 1:20 PM Alejandra Reynoso Barral < > alejandra.reynoso(a)gmail.com> wrote: > >> Dear Tom >> >> When the ccNSO received NomCom's email to review the job description for >> future NomCom appointed councillors, it was shared for review with the >> ccNSO Council and the conclusion was that no update was necessary. >> Therefore, there was no need to meet with the NomCom to discuss it further, >> since it remained unchanged. >> >> The dissatisfaction with a past selection to the ccNSO Council happened a >> long time ago and it was addressed and solved years ago and the latest >> update of the job description addresses this. >> >> It was not clear to us that there was a need from the new cohort of the >> NomCom to have a conversation with the leadership of the ccNSO, regardless >> of the lack of changes to the job description. Apologies for the >> misunderstanding. If it's still helpful, we can arrange for a virtual call >> in December. >> >> Best regards, >> Alejandra >> >> ******************************************* >> Work like you don't need the money. >> Love like you've never been hurt. >> Dance like nobody's watching. >> Sing like nobody's listening. >> And live like it's Heaven on Earth. >> ******************************************* >> >> >> On Fri, Nov 1, 2024 at 7:23 PM Tom Barrett <tbarrett(a)encirca.com> wrote: >> >>> Dear Alejandra, >>> >>> As Chair-elect of the NomCom (and member of the ccNSO), I wanted to >>> send you a note regarding the 2025 NomCom in Istanbul. >>> >>> I understand that in recent years that the ccNSO has declined to meet >>> with the NomCom regarding the NomCom appointment to the ccNSO. >>> >>> The ccNSO is the only receiving ICANN body that has not been willing or >>> interested to meet with the NomCom to explain to the current NomCom >>> delegates the type of NomCom candidate that would be optimal for the ccNSO. >>> >>> I would like to understand more why the ccNSO is not willing to meet >>> with the NomCom. Especially, since I understand that the ccNSO was >>> dissatisfied with one of the past NomCom appointments. >>> >>> This meeting is especially important this year, since we have 100% new >>> delegates with no prior experience with the NomCom. >>> >>> Any insights you can share would be appreciated. >>> >>> best regards, >>> >>> Tom >>> >>> >>> -- >>> Schedule a call with me. >>> https://calendar.app.google/yaBzTZcas1z6vSgN6 >>> >>> Thomas Barrett >>> President >>> EnCirca, Inc >>> +1.781.942.9975 (office) >>> 400 W. Cummings Park, Suite 1725 >>> <https://www.google.com/maps/search/400+W.+Cummings+Park,+Suite+1725+Woburn,…> >>> Woburn, MA 01801 USA >>> <https://www.google.com/maps/search/400+W.+Cummings+Park,+Suite+1725+Woburn,…> >>> >>

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Fwd: [soac-chairs] Summary Notes & Next Steps: ICANN81 SOAC Chairs Roundtable
by Alejandra Reynoso Barral Nov. 25, 2024

Nov. 25, 2024

FYI ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* ---------- Forwarded message --------- From: Alejandra Reynoso Barral <alejandra.reynoso(a)gmail.com> Date: Mon, Nov 25, 2024 at 12:45 PM Subject: Re: [soac-chairs] Summary Notes & Next Steps: ICANN81 SOAC Chairs Roundtable To: Mary Wong <mary.wong(a)icann.org> Cc: ICANN SOAC Chairs <soac-chairs(a)icann.org>, Sally Costerton < sally.costerton(a)icann.org>, team-leaders(a)icann.org <team-leaders(a)icann.org>, Nathalie Peregrine <nathalie.peregrine(a)icann.org>, Ted Bartles < ted.bartles(a)icann.org>, Ergys Ramaj <ergys.ramaj(a)icann.org> Dear Mary Thank you for the notes from the roundtable. In order to meet the timeline we agreed upon (initial set of recommendations to be presented by ICANN82) it would be great to have the project charter draft by 4 December, to give us enough time to read it and suggest changes, before our next SO/AC chairs monthly call on 11.December at 19:00 UTC. In the interest of time and if others agree, I think that Sally and you, should be invited to the call on the 11th to finalize the charter. As a FYI: From the ccNSO, we are already reaching out to people (a potential member and alternate) to solicit their participation, but we need the official charter to be able to appoint anyone. Best regards, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* On Fri, Nov 15, 2024 at 9:33 AM Mary Wong via soac-chairs < soac-chairs(a)icann.org> wrote: > Dear SOAC Chairs, > > > > Thank you again for your time and the very constructive discussion at the > ICANN81 Roundtable last Friday. I am pleased to attach the Summary Notes > for your reference and circulation to your membership, as you wish. > > > > To elaborate on the action items, ICANN org proposes distributing a draft > project charter to you for your review by *early December*, followed by a > draft “strawman” proposal before *mid-December*. Considering the > relatively tight timeframe we have between now and ICANN82, and the > likelihood that that many people will be taking time off between late > December and early January, this will allow us to work with you on two > parallel tracks; i.e., SOAC Chairs’ approval of the project charter, and > formation of a group to discuss the “strawman” proposals. > > > > In that regard, we hope it will be possible for each of the SOACs to > propose participants for the group by *Monday 2 December*. Based on the > Roundtable discussion, our understanding is that the group should be small, > perhaps comprising 7-8 participants (each with an alternate to facilitate > participation and timely progress). In addition to familiarity with ICANN > meeting planning, participants should be able to commit their time for the > duration of the project, to ensure the group meets the intended deadline of > ICANN82 for a set of proposals to be presented to the community. > > > > Please let Sally and me know if you have further thoughts or suggestions. > We look forward to working with you and the planned community group on this > project! > > > > Thanks and cheers > > Mary > > > > *From: *Sally Costerton <sally.costerton(a)icann.org> > *Date: *Friday, November 1, 2024 at 10:57 PM > *To: *ICANN SOAC Chairs <soac-chairs(a)icann.org> > *Cc: *Mary Wong <mary.wong(a)icann.org>, Susie Johnson < > susie.johnson(a)icann.org> > *Subject: *Package of materials for SOAC Chairs Roundtable > > > > Dear SOAC Chairs, > > Following our conversations over recent weeks, as agreed I am pleased to > share with you some background materials that staff from the Meetings and > Policy Development Support teams prepared for your reference, ahead of the > ICANN81 Roundtable next Friday. I agree that our time together will be best > used for discussion rather than for informational presentations, so I hope > you find these materials helpful in preparing for the Roundtable. > > There are four attachments in total: > > (1) a thematic summary of the community feedback that we received in > response to the discussion paper we shared in July, including some > suggested topic areas that might be useful in framing further community > dialogue > > (2) an updated version of the additional paper we had also circulated, > outlining the types of costs associated with an ICANN Public Meeting and > the trends we are seeing > > (3) a slide deck that visually depicts the updated meetings cost data > described in that second paper > > (4) a visual summary of the costs of the inter-sessional (i.e., non-ICANN > Public Meetings) in-person and hybrid community meetings that ICANN funded > between 2022-2024. I note that you had requested the data reflected in this > document at the last Roundtable as a staff action item. > > My colleagues and I are looking forward to continuing our conversations > about how we can collaborate with you and the rest of the community to > determine where and how we can realize cost savings from the meetings we > hold, while ensuring that the community continues to receive the support it > needs to advance its priority work. As the ICANN81 Roundtable will be > mostly focused on this topic, I will invite CFO Xavier Calvez to join the > meeting to provide you with any needed information about the budget and our > planning for FY26. > > Thank you and your communities for your willingness to continue this > important discussion. Safe travels and see you all very soon in Istanbul! > > > > Best regards, > > Sally > _______________________________________________ > soac-chairs mailing list -- soac-chairs(a)icann.org > To unsubscribe send an email to soac-chairs-leave(a)icann.org > > _______________________________________________ > By submitting your personal data, you consent to the processing of your > personal data for purposes of subscribing to this mailing list accordance > with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and > the website Terms of Service (https://www.icann.org/privacy/tos) You can > visit the Mailman link above to change your membership status or > configuration, including unsubscribing, setting digest-style delivery or > disabling delivery altogether (e.g., for a vacation), and so on. >

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Fwd: [soac-chairs] Summary Notes & Next Steps: ICANN81 SOAC Chairs Roundtable
by Alejandra Reynoso Barral Nov. 22, 2024

Nov. 22, 2024

FYI ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* ---------- Forwarded message --------- From: Mary Wong via soac-chairs <soac-chairs(a)icann.org> Date: Fri, Nov 15, 2024 at 9:33 AM Subject: [soac-chairs] Summary Notes & Next Steps: ICANN81 SOAC Chairs Roundtable To: ICANN SOAC Chairs <soac-chairs(a)icann.org> Cc: Sally Costerton <sally.costerton(a)icann.org>, team-leaders(a)icann.org < team-leaders(a)icann.org>, Nathalie Peregrine <nathalie.peregrine(a)icann.org>, Ted Bartles <ted.bartles(a)icann.org>, Ergys Ramaj <ergys.ramaj(a)icann.org> Dear SOAC Chairs, Thank you again for your time and the very constructive discussion at the ICANN81 Roundtable last Friday. I am pleased to attach the Summary Notes for your reference and circulation to your membership, as you wish. To elaborate on the action items, ICANN org proposes distributing a draft project charter to you for your review by *early December*, followed by a draft “strawman” proposal before *mid-December*. Considering the relatively tight timeframe we have between now and ICANN82, and the likelihood that that many people will be taking time off between late December and early January, this will allow us to work with you on two parallel tracks; i.e., SOAC Chairs’ approval of the project charter, and formation of a group to discuss the “strawman” proposals. In that regard, we hope it will be possible for each of the SOACs to propose participants for the group by *Monday 2 December*. Based on the Roundtable discussion, our understanding is that the group should be small, perhaps comprising 7-8 participants (each with an alternate to facilitate participation and timely progress). In addition to familiarity with ICANN meeting planning, participants should be able to commit their time for the duration of the project, to ensure the group meets the intended deadline of ICANN82 for a set of proposals to be presented to the community. Please let Sally and me know if you have further thoughts or suggestions. We look forward to working with you and the planned community group on this project! Thanks and cheers Mary *From: *Sally Costerton <sally.costerton(a)icann.org> *Date: *Friday, November 1, 2024 at 10:57 PM *To: *ICANN SOAC Chairs <soac-chairs(a)icann.org> *Cc: *Mary Wong <mary.wong(a)icann.org>, Susie Johnson < susie.johnson(a)icann.org> *Subject: *Package of materials for SOAC Chairs Roundtable Dear SOAC Chairs, Following our conversations over recent weeks, as agreed I am pleased to share with you some background materials that staff from the Meetings and Policy Development Support teams prepared for your reference, ahead of the ICANN81 Roundtable next Friday. I agree that our time together will be best used for discussion rather than for informational presentations, so I hope you find these materials helpful in preparing for the Roundtable. There are four attachments in total: (1) a thematic summary of the community feedback that we received in response to the discussion paper we shared in July, including some suggested topic areas that might be useful in framing further community dialogue (2) an updated version of the additional paper we had also circulated, outlining the types of costs associated with an ICANN Public Meeting and the trends we are seeing (3) a slide deck that visually depicts the updated meetings cost data described in that second paper (4) a visual summary of the costs of the inter-sessional (i.e., non-ICANN Public Meetings) in-person and hybrid community meetings that ICANN funded between 2022-2024. I note that you had requested the data reflected in this document at the last Roundtable as a staff action item. My colleagues and I are looking forward to continuing our conversations about how we can collaborate with you and the rest of the community to determine where and how we can realize cost savings from the meetings we hold, while ensuring that the community continues to receive the support it needs to advance its priority work. As the ICANN81 Roundtable will be mostly focused on this topic, I will invite CFO Xavier Calvez to join the meeting to provide you with any needed information about the budget and our planning for FY26. Thank you and your communities for your willingness to continue this important discussion. Safe travels and see you all very soon in Istanbul! Best regards, Sally _______________________________________________ soac-chairs mailing list -- soac-chairs(a)icann.org To unsubscribe send an email to soac-chairs-leave(a)icann.org _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos) You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.

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Fwd: Request for participation in any discussions regarding the proposed Review Mechanism between ICANN Staff and the Board
by Alejandra Reynoso Barral Nov. 22, 2024

Nov. 22, 2024

FYI ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* ---------- Forwarded message --------- From: Stephen Deerhake @ ASNIC <sdeerhake(a)nic.as> Date: Fri, Nov 22, 2024 at 12:10 AM Subject: Request for participation in any discussions regarding the proposed Review Mechanism between ICANN Staff and the Board To: Alejandra Reynoso Barral <alejandra.reynoso(a)gmail.com> Cc: Jordan Carter <jordan.carter(a)auda.org.au> Greetings Alejandra, Please see the attached. Best Regards, //Stephen

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Re: ccnso meeting with NomCom in Istanbul
by Alejandra Reynoso Barral Nov. 12, 2024

Nov. 12, 2024

Dear Tom When the ccNSO received NomCom's email to review the job description for future NomCom appointed councillors, it was shared for review with the ccNSO Council and the conclusion was that no update was necessary. Therefore, there was no need to meet with the NomCom to discuss it further, since it remained unchanged. The dissatisfaction with a past selection to the ccNSO Council happened a long time ago and it was addressed and solved years ago and the latest update of the job description addresses this. It was not clear to us that there was a need from the new cohort of the NomCom to have a conversation with the leadership of the ccNSO, regardless of the lack of changes to the job description. Apologies for the misunderstanding. If it's still helpful, we can arrange for a virtual call in December. Best regards, Alejandra ******************************************* Work like you don't need the money. Love like you've never been hurt. Dance like nobody's watching. Sing like nobody's listening. And live like it's Heaven on Earth. ******************************************* On Fri, Nov 1, 2024 at 7:23 PM Tom Barrett <tbarrett(a)encirca.com> wrote: > Dear Alejandra, > > As Chair-elect of the NomCom (and member of the ccNSO), I wanted to send > you a note regarding the 2025 NomCom in Istanbul. > > I understand that in recent years that the ccNSO has declined to meet with > the NomCom regarding the NomCom appointment to the ccNSO. > > The ccNSO is the only receiving ICANN body that has not been willing or > interested to meet with the NomCom to explain to the current NomCom > delegates the type of NomCom candidate that would be optimal for the ccNSO. > > I would like to understand more why the ccNSO is not willing to meet with > the NomCom. Especially, since I understand that the ccNSO was > dissatisfied with one of the past NomCom appointments. > > This meeting is especially important this year, since we have 100% new > delegates with no prior experience with the NomCom. > > Any insights you can share would be appreciated. > > best regards, > > Tom > > > -- > Schedule a call with me. > https://calendar.app.google/yaBzTZcas1z6vSgN6 > > Thomas Barrett > President > EnCirca, Inc > +1.781.942.9975 (office) > 400 W. Cummings Park, Suite 1725 > Woburn, MA 01801 USA >

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Fwd: [ECAdmin] Approval Action Community Forum on Board Approval of Fundamental Bylaws Amendments to Accountability Mechanisms
by Alejandra Reynoso Barral Nov. 11, 2024

Nov. 11, 2024

FYI ---------- Forwarded message --------- From: Christian Wheeler via ECAdmin <ecadmin(a)icann.org> Date: Mon, Nov 11, 2024, 14:03 Subject: [ECAdmin] Approval Action Community Forum on Board Approval of Fundamental Bylaws Amendments to Accountability Mechanisms To: ecadmin(a)icann.org <ecadmin(a)icann.org> Dear Empowered Community Administration representatives, Under the ICANN Bylaws, delivery of the Secretary’s Notice on 11 November: (1) requires Decisional Participants to “promptly inform their constituents” of the delivery of such notice; and (2) triggers an Approval Action Community Forum to be convened and concluded during the period beginning upon the Approval Action Board Notification Date (11 November 2024) and ending at 23:59 (PST) on the 30th day after the Approval Action Board Notification Date (11 December 2024); or during the next scheduled ICANN public meeting (ICANN81). Please refer to Article 1.2, Annex D of the ICANN Bylaws for additional details on the Empowered Community Approval Process https://www.icann.org/resources/pages/governance/bylaws-en/#annexD and note that an Approval Action Community Forum is convened at the direction of the EC Administration. As the ccNSO, GNSO, and GAC representatives have expressed support on the mailing list for hosting an Approval Action Community Forum at ICANN81, support staff for the Empowered Community Administration have worked with the ICANN81 planning team to publish the Community Forum on the public ICANN81 schedule. *The Approval Action Community Forum will be held on Thursday, 14 November 2024 at 06:00-07:00 UTC (09:00-10:00 Istanbul time). *You may expect a subsequent email shortly regarding Community Forum logistics. Following the expiration of the Approval Action Community Forum Period (11 December 2024), the 21-day Approval Action Decision Period will begin, expiring at *23:59 PST on Wednesday, 1 January 2025*. Because this Decision Period is scheduled to conclude over a widely-observed holiday period, if the Empowered Community is interested in an extension of the expiration until *Wednesday, 8 January 2025*, ICANN will confirm in writing its agreement to such an extension. Before the Approval Action Decision Period expires, each Decisional Participant has the responsibility to inform the EC Administration in writing as to whether it supports or objects to the Approval Action; or it has determined to abstain from the matter. If a Decisional Participant does not inform the EC Administration in time, it shall be deemed to have abstained. To approve an Approval Action, and for these Fundamental Bylaws Amendments to be effective, the following is required: - At least 3 Decisional Participants supporting the Approval Action, and - No more than 1 Decisional Participant objecting to the Approval Action We will be happy to assist with any questions you may have about the process, please just let us know. Best regards, Christian Wheeler (on behalf of the staff supporting Empowered Community Administration) _______________________________________________ ECAdmin mailing list -- ecadmin(a)icann.org To unsubscribe send an email to ecadmin-leave(a)icann.org _______________________________________________ By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (https://www.icann.org/privacy/policy) and the website Terms of Service (https://www.icann.org/privacy/tos) You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.

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Notes meeting with .uz
by Joke Braeken Nov. 11, 2024

Nov. 11, 2024

Hello all, Here are some notes from the meeting between .uz and ccNSO leadership https://docs.google.com/document/d/173mLxJXHPQ7j9HVnFWR9A8Jav38TudZx8PgK3Lx… Best, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Read more about the ccNSO at ICANN81: https://community.icann.org/x/IgDyF

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Draft letter
by Joke Braeken Nov. 11, 2024

Nov. 11, 2024

Dear Askhat, Misha, colleagues, It is a pleasure to have met you here at ICANN81. Please find here the draft invitation letter to ccTLDs for joining the ccNSO: https://docs.google.com/document/d/1R9gDfdK9LWPXp3vMlJJlTIT6-pDZ702RBeKLkv-… If you have any issues or concerns, could you please let us know in reply to this email? The deadline would be latest tomorrow, Tuesday, 12 November at 18 PM local time in Istanbul, to allow for sufficient time to adjust – if needed – prior to the ccNSO Council Meeting on Thursday. Council will have the adoption of the general invitation letter on its agenda for ICANN81. Thank you. Best regards, Joke Braeken joke.braeken(a)icann.org<mailto:joke.braeken@icann.org> Read more about the ccNSO at ICANN81: https://community.icann.org/x/IgDyF

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