https://docs.google.com/document/d/1JHn2FNic0HTBWDw9jri6M2cYGmRizLJT5WPbQdcw... NOTES | OMC | Tuesday, 5 November 2024 Attending: Nigel, Jenifer, Abdalmomen Staff: Bart, Joke, Claudia 1. Welcome Welcome to the first inaugural meeting by OMC Any comments or remarks? none 2. Administrative matters a. SOI updates Fill out the ccNSO Statement of Interest form: https://forms.gle/79Jw4wSnNhn5W4Z46 Check your SOI here: <https://community.icann.org/x/doAFEg> https://community.icann.org/x/doAFEg Consult the ccNSO SOI Guideline: https://ccnso.icann.org/sites/default/files/field-attached/ccnso-internal-pr... 3. Introduction membership & nomination leadership Members of the Committee were appointed by the ccNSO Council during meeting 209. · Jenifer Lopez (.pa, Council member LAC region) - member OMC · Abdalmonem Galila (Egypt IDN) - member OMC · Nigel Roberts (.gg and .je) - member OMC · Sami Ali (.bh) - member OMC · Guðrun Poulsen (.fo) - member OMC · Biyi Oladipo (.ng, Council member AF region) - member OMC and Council liaison to the committee · Wafa Dahmani (NomCom appointed Council member) - member OMC The term for the members is for two years, or in the case of Councillors, for the remainder of their term on the Council. * Terms of Reference OMC as adopted by Council<https://ccnso.icann.org/en/about/omc-tor-31may24-en.pdf> * https://ccnso.icann.org/en/workinggroups As per the charter: 5.1. The Chair of the OMC The Chair of the OMC shall be appointed by the ccNSO Council upon nomination by the committee members. The Chair will manage ongoing activities and ensure an appropriate working environment by: · Promptly sharing relevant information with the entire Committee · Planning the work of the Committee to achieve its goals and lead the Committee through its discussions Bart: easier to have a Vice Chair as well. Today, only 3 members attending. Therefor, let’s defer this. We will send an email to the list, asking for nominations. We tentatively pencilled in a brief meeting in Istanbul. Informal one. Hopefully, we can do a Tour de Table with those attending in person. That will be an informal meeting. Any questions or comments around the procedure? none 4. Reminder about the scope of the OMC ABOUT OMC | Following a review of the former ccNSO Outreach & Involvement Standing Committee (OISC) in 2023, the ccNSO Council agreed to establish the ccNSO Onboarding and Mentoring Committee (OMC), with a narrow focus on processes and procedures related to the onboarding and mentoring of newcomers to the ccNSO. OBJECTIVE | The objective of the OMC is to: * Develop an ongoing program for on-boarding and mentoring of (potential) newcomers to the ccNSO. * Oversee and execute the on-boarding and mentoring programs * Increase awareness of the ccNSO with other programs for newcomers, for example the ICANN's fellowship program and coordinate on-boarding and mentoring efforts with other Supporting Organizations and Advisory Committees. * Maintain and when deemed necessary develop additional ccNSO learning material E.g. webinars for newcomers prior to ICANN meetings. Presented by Biyi. also onboarding sessions with Councillors, ptoentially new WG members Excluded from the scope of this group. What is included? Mentoring, and onboarding of newcomers. See also ICANN learn materials. This group might consider developing additional materials to inform them about the ccNSO. Abdalmonem: please remind us about the ToR Bart: kick start prior to ICANN 81, and meet informally at icann 81 5. Looking back: Community Onboarding Programme https://ccnso.icann.org/sites/default/files/field-attached/ccnso-draft-cop-0... Bart: Montreal meeting. Pandemic interfered. Check whether the COP could be revived after ICANN 81, leading up to ICANN82. Basic materials and structure are in place. 6. Next steps: workplan Once leadership team has been selected, start developing a workplan. First check what has been done in the past. Also check about what can be used going forward. What should be done? Could be done? Prioritise the work items. And in parallel look at mentoring programme To de detailed at the first full group meeting after ICANN 81. Abdalmomen: i need to read the background materials. Bart: OISC scope was too broad. One of the reasons why it did not work out. 7. Next meetings a. ICANN81: Monday, block 1 | room TBC Claudia: room reserved. Calendar invite to follow. b. Post ICANN81: frequency, day & time Here is a distribution of the timezones for both members and support staff: https://www.timeanddate.com/worldclock/meetingtime.html?iso=20241029&p1=16&p... Not too early: Claudia, Jenifer Not too late: Sami, Abdalmonem Probably meetings every 2 weeks. Meeting around 15 UTC hopefully works for all. 8. AOB None 9. Closure Joke Braeken joke.braeken@icann.org<mailto:joke.braeken@icann.org> Read more about the ccNSO at ICANN81: https://community.icann.org/x/IgDyF