NOTES | OMC | 12 May 2025 (14:00 UTC) ACTION ITEMS * Action item #1 April – ongoing Include testimonials in the pre-ICANN83 newcomer webinar (update the slide deck) * Action item #2 April – completed staff to explore if a session without services could be added to the icann public schedule. * Action item #3 April – ongoing Staff to explore what type of onboarding options or newcomer sessions other SO/ACs have in place. (especially GAC) * Action item #1 May Staff to circulate buddy text as google doc<https://docs.google.com/document/d/1WDEdDOpn70-iQolIJV4eryAfk-DDtctp/edit?us...>. OMC reviews and comments by Friday, 16 May (COB) * Action item #2 May OMC Chair, with help of Secretariat, circulates call for volunteers: buddy system * Action item #3 May OMC to build info package for buddies by the next meeting. * Action item #4 May OMC starts to identify newcomers. Needs to be finalised by ICANN83 (note: potential newcomers might attend the ccNSO members Meeting welcome session on tuesday block 1, welcome session) * Action item #5 May During meeting on 26 May, start exploring post-meeting evaluation of the buddy program NOTES 1. Welcome Welcome by Jenifer 2. Admin matters a. SOI updates Consult the ccNSO SOI Guideline<https://ccnso.icann.org/en/about/ccnso-internal-procedure-general-soi-coi-21...> Complete the SOI template<https://docs.google.com/forms/d/e/1FAIpQLSfRpehiCw2ty2PYRiaPG0K3lZSKk9LrLPQe...> Check the ccNSO Statements of Interest<https://community.icann.org/x/doAFEg> b. Action items from previous meeting(s) · Action item #1 April – ongoing Include testimonials in the pre-ICANN83 newcomer webinar (update the slide deck) Bart: is there a date? Joke: not yet. 2 suggestions Pending feedback Confirm with Biyi Also: reached out to potential newcomer testimonials. No response. Any suggestions from the group? Bart: if needed, have OMC members as testimonials Bart: have the updated slides by ICANN84. First put the mentoring in place by Prague. * Action item #2 April – completed staff to explore if a session without services could be added to the icann public schedule. Bart: Wednesday, block 1 * Action item #3 April – ongoing Staff to explore what type of onboarding options or newcomer sessions other SO/ACs have in place. (especially GAC) Bart: We will reach out to GAC. 3. Buddy system and next steps Bart: detailed proposal. Almost actionable. Will circulate this as a google doc. Deadline for comments this Friday Next Monday, send out a call for volunteers. * Action item #1 May Staff to circulate buddy text as google doc. OMC reviews and comments by Friday, 16 May (COB) * Action item #2 May OMC Chair, with help of Secretariat, circulates call for volunteers: buddy system Jenifer: good initiative. This will help to create a welcoming environment Thank you for elaborating on this. I would have benefited from it, when I was a newcomer Bart: Is it complete? Jenifer: No. This is good to start. We can review and refine later Bart: with respect to the structure. Any questions? Pablo: we should have a standardised discourse to the newcomers. Do my sentiments with how the ccnso wants to convey them? For those of use that will be mentors, supporting materials would be useful. Regarding specific issues. Bart: see item 4. Checklist of activities * Action item #3 May OMC to build an info package for buddies by the next meeting. Bart: create a group of buddies. We need to start next week. This means sending out a call for volunteers. We can draft something this week, when Claudia Ruiz<mailto:Claudia.ruiz@icann.org> is back, so she can circulate. See paper, section “how to get started”. Unprepared buddies cause frustration. We know that from a few years ago. Bart: Would be best if Jenifer circulates (note Joke: or reinforces message?) of the call for volunteers. Sami: regarding the info package. Similar to the content of the newcomer webinar? Bart: more summarised. Newcomers probably have a basic knowledge * Block schedule * Purpose and goal statement ccnso * A little bit about working groups Sami: the buddies are from the ccnso? Bart: yes Sami: regarding the newcomers. Icann fellows are a great source. Nextgen might have fresh graduates from ccTLDs. Bart: we will get to that in a minutes. We need to start with the buddies Sami: good to have us involved. Part of the process. Google doc of the buddy paper: https://docs.google.com/document/d/1WDEdDOpn70-iQolIJV4eryAfk-DDtctp/edit?us... Bart: how to identify the newcomers Joke: Here is the list of ccnso funded travellers, per meeting: https://ccnso.icann.org/en/about/funded-travel Pablo: employees of TLD operators apply for fellowship. Good chances they will make it for Oman Joke: for ICANN83, visit the dedicated Fellowship Program web<https://www.icann.org/resources/pages/icann83-fellowship-participants-2025-0...> page to review the list of selected candidates. Bart: template for low-key matching. Matching first language. Areas of interest, ccTLD roles etc. do they have an operational role? Matching people from the same region? * Action item #4 May OMC starts to identify newcomers. Needs to be finalised by ICANN83 (note: potential newcomers might attend the ccNSO members Meeting welcome session on tuesday block 1, welcome session) Assuming the program will continue, have post-icann meeting evaluations in place. Sami: regarding the evaluation, can we have a quiz via cahoot? Assess the knowledge transfer? Bart: a survey, post-meeting? Sami: I meant to share it on the last day, just before people leave. Knowledge assessment. Note a survey. Bart: let’s discuss at the next meeting 4. Next meetings 26 May 2025 | 14 UTC (23 may was a typo) 5. AOB none 6. Closure Bye all Joke Braeken joke.braeken@icann.org<mailto:joke.braeken@icann.org>