NOTES | OMC | 30 March 2026 at 14:00 UTC ACTION ITEMS Action item #1 Staff to check for potential OMC-relevant follow-up, from the final report of the FIN2 WG. Action item #2 · Staff to publish the final version of the Mentor/Mentee ToR · Staff to launch a Call for volunteers to join the selection committee on the OMC mailing list. Action item #3 · Staff to schedule April and May OMC meetings NOTES Prior to meeting start: Wafa referred to the second finance group final report and potential action for the newcomer or buddy program regarding ccTLD financial contributions Action item #1 Staff to check for potential OMC-relevant follow-up, from the final report of the FIN2 WG. 1. Welcome Apologies by Bart Welcome by Jenifer 2. Administrative matters a. SOI updates Consult the ccNSO SOI Guideline [ccnso.icann.org]<https://urldefense.com/v3/__https:/ccnso.icann.org/en/about/ccnso-internal-p...> Complete the SOI template [docs.google.com]<https://urldefense.com/v3/__https:/docs.google.com/forms/d/e/1FAIpQLSfRpehiC...> Check the ccNSO Statements of Interest<https://community.icann.org/x/doAFEg> Jenifer: any updates? None 3. Review Meeting in Mumbai Jenifer: apologies for being unable to attend in person. Grateful for Biyi to have taken over the informal newcomer session. Nicky: low attendance. Joke: only 1 newcomer joined, despite several newcomers attending the welcome session on Tuesday. Suggestion to make sure the invite to the session - during the welcome session on Tuesday morning - is more explicit by Alejandra Claudia: and an additional suggestion - as discussed with Bart - is to ask the newcomers to introduce themselves to staff, so we can convince them to join the informal session on Wednesday morning Group agrees with both measures Jenifer: why don’t we organise a cocktail? Make it even less formal? Wafa: what if you organise a cocktail, and no one shows up? Jenifer: good point Wafa: we can liaise with them during the coffee break. That is less formal. Perhaps we need to change the format. Make it more fun, interactive Joke: someone needs to pay for the cocktail. What about the funding? You would need a sponsor. Regarding the proposal to make it more interactive. How? Any suggestions? Wafa: we need to carefully choose questions. Make them learn about the ccNSO. We need to work on it. Let’s run a survey, on site. Ensure the newcomers answer the survey on site. We wait for their feedback. Also let them self-select their buddy Jenifer: allow them to quickly share. What do they hope to get out of the group? Joke: We already ask people to introduce themselves and share their expectations. How will the survey-approach make a difference? Compared to what is already happening? Secondly, if you allow newcomers to self-select buddies …. They are newcomers. How could they make that choice? Staff has insights on the buddies, and can match newcomers and buddies. Wafa: regarding how it makes a difference: record what they say, document it. We have access to all information. Joke: but that prevents the session from being an informal one? From the conversation, I see 2 issues: * Low attendance this time * Wish to change the format. Make sure it is clear what you wish to change, and why. Regarding the format, were there any concerns from newcomers and buddies so far regarding how the session was shaped? Jenifer: no concerns Joke: we can give it some thoughts and discuss again at the next meeting. Let’s be clear first on what you try to achieve. The low attendance? Anything else? 4. Launch of Mentor / Mentee Program a. ToR – ccNSO COP Joke: The ToR has been approved by Council. Program is ready to be launched. Note: “Tour de table” should be replaced with “Table of Contents”. Editorial fix. Proposed Next steps * specify date of adoption by Council, and correct the table of content title. Publish the final version of the ToR on wiki/website, * Create the Selection Committee * Launch a call for volunteers: seek mentors, mentees * Selection Committee to sign off on the call for volunteers * Meet with mentors, ensure the programme kicks off. Which materials do you wish to put at the disposal of the mentor/mentee? Wafa: creating the materials, is that the role of the selection committee? Or full OMC? Jenifer: selection committee will report on progress to the full OMC Action item #2 · Staff to publish the final version of the Mentor/Mentee ToR · Staff to launch a Call for volunteers to join the selection committee on the OMC mailing list. Sami: evaluation of the mentors? Is there a training for the mentors? Joke: evaluation, even if not included in charter, is always a good idea. Continuous improvements, based on feedback. Measuring progress as well Initial kick-off for mentors is a good idea. Ensure they are clear on expectations and next steps Sami: yes, training the trainers. Like we do with UA 5. Frequency of meetings? Claudia: proposal to meet on monthly basis Group agrees Claudia: 14 UTC? Group agrees 6. AoB none 7. Next Meetings Action item #3 · Staff to schedule April and May OMC meetings Joke Braeken joke.braeken@icann.org<mailto:joke.braeken@icann.org>