NOTES | UAC | 13 December 2023 (13:00 UTC) 1. Welcome roll call UAC main page: https://community.icann.org/x/UIfxDg Attendance taken from zoom: Abdalmonem - apologised Regina Jiankang Ai-Chin Mirjana Qing Cai Sarmad Seda Sarmad Bart Joke 2. Admin Matters a. SoI update SOI form: https://forms.gle/79Jw4wSnNhn5W4Z46 SOI/COI Guideline: https://ccnso.icann.org/sites/default/files/field-attached/ccnso-internal-pr... Launched by ccNSO after ICANN78. Voluntary for existing WG/C. However, UAC members are highly recommended to complete the statement of interest form. The ccNSO SOI is different from the form other SO/ACs use Any updates to the SOI? none b. Virtual World Café session 14 December Follow-up from anniversary session in Hamburg. Zoom breakout rooms: participants can self-select. 4 themes: one for each room https://ccnso.icann.org/en/announcements/announcement-06dec23-en.htm Results will be shared with Council. c. Nominate member for UA Day proposal review team More about UA Day: https://universalacceptance.day/ Community based group to review the proposals and short-list them based on the criteria. If the UAC wished to nominate a person to be part of the Review Team. Work starts mid December until mid January. Each member reviews the proposals, and scores against the criteria which the group decides. Approx 4 to 5 hours of work per week. Bart: request for UAC to submit its name by the 20th. Call for volunteers on the mailing list. Thus those not attending today can nominate themselves too. If there are two or more volunteers, the UAC will need to make a selection. Sarmad: ok. If there are meeting prior to that date, we can share recordings. Seda: if a ccTLD has submitted a proposal, the UAC member from that ccTLD is not eligible. Action item #1 Staff to circulate a call for volunteers to the UAC mailing list: by 20 December latest, the UAC should appoint a non-conflicted volunteer to join the UA Day selection committee. 3. Napkin Pitch Results: overview of results, next steps Workplan (google doc) https://docs.google.com/document/d/1Td27YCcDrDZ3pa4JzyX6n6CAY6anIG_n2kizDMcJ... The google doc shows the results of the napkin pitches to date, and how the phased approach eventually leads to the UAC workplan. * Step 1: napkin pitches * Step 2: impact-effort analysis See annex B: the sticky notes from the google jamboard were added to the table. Regina: thanks to staff for the excellent work Bart: we tried to summarise the napkins you produced. (notes missing for approx. 5 min.) No concerns raised by those participating in the meeting regarding the content of the tables in particular (annex A and page 3) and the overall document See page 3 of the google doc: we structured the information, grouped it. E.g. category “knowledge transfer”, with subcategory tabletop exercise, which is expected to require a lot of effort. Ai-Chin: the email service provider is very important. When we discussed this, we suggested to cooperate with others. Please specify cooperation with Email Service Providers as an action item Joke: suggestion to add under “liaison role” Bart: supply chain contacts Ai-Chin: ok Regina: should we ask via the mailing list for comments on this document? Bart: absolutely Bart: we can re-discuss at the next meeting. However, not only topic of the meeting. Also discuss the email list and library as information hub. Please review the library charter Action item #2 Staff to circulate the draft work plan to the UAC mailing list, as well as re-circulate the library charter. UAC members to review and comment Bart: some of the suggested actions require a high level of effort. Example: table top exercise. ccNSO TLD-OPS did a tabletop exercise on business continuity in 2019, at AGM in Montreal. Impact means “adding value to ccTLDs”. Annex B: 4 quadrants. Most optimal combination is low effort, high impact. Regina: good to assess the impact effort. Would also be good to welcome more people to the UAC, to ensure we have sufficient resources. Sarmad: message from the team (GSE staff to send on behalf of this group). There is a concrete list of organisatios. Sarmad: we can help compile email list with IDN ccTLD contacts, with help from GSE Action item #3: Sarmad to create a list of IDN ccTLD (managers) with help of GSE team. Joke to reach out to IDN ccTLD managers, to alert them to the existence of the UAC, on behalf of the UAC leadership team 4. Next meetings 20 December 2023 | 13:00 UTC (library/mailing list follow-up) 17 January 2023 | 13:00 UTC (impact effort analysis) 31 January 2023 | 13:00 UTC (discuss action plan UAC 2024) 5. AOB Regina: will participate in the meeting on 20 December, but travelling by train at that time 6. Adjourn Thanks all. Joke Braeken joke.braeken@icann.org<mailto:joke.braeken@icann.org>