Dear Councilors, In keeping with the absentee voting procedures, all councilors who were absent from the meeting today, Thursday 16 October, at the time of voting on the motion below, are invited to send the GNSO secretariat <gnso.secretariat@gnso.icann.org> a request for a ballot. Councilors noted as absent at the time of the vote: Mike Rodenbaugh, Jon Bing, Tony Harris, Cyril Chua, Norbert Klein, Tom Keller, Jordi Iparraguirre. You will then be sent a ballot with an option to vote, YES, NO or ABSTAIN. The Chair requested that this process should be completed within 24 hours of the meeting which ended at 14:23 UTC on Thursday 16 October 2008. Completed ballots are due NLT 14:23 UTC, on Friday, 17 October 2008 (07:23 PDT, 10:23 EDT, 11:23 Buenos Aires, 16:23 CEST (Germany, Norway, Spain) 21:25 Phnom Penh, 22:23 HongKong) Absentee voting http://www.icann.org/en/general/bylaws.htm#X c. Absentee voting. Members that are absent from a meeting at the time of a vote on whether to initiate a PDP, forward a policy recommendation to the Board, or fill a position open for election may vote by absentee ballot. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that in exceptional circumstances announced at the time of the vote the Chair may reduce this time to 24 hours or extend the time to 7 days. Motion on Amendment to Council Resolution on the Inter-Registrar Transfer Policy (IRTP) Denial Definitions Policy Development Process (PDP) Moved: Chuck Gomes Seconded: Avri Doria Whereas: * On 4 September 2008, the GNSO Council adopted a Recommendation concluding a Policy Development Process (PDP) to clarify four of the nine transfer denial reasons enumerated in the Inter-Registrar Transfer Policy; * The ensuing public comment period rendered a comment identifying a possibility to misinterpret a part of the proposed text for Denial Reason #9, notably the words "or transfer to the Registrar of Record"; * The GNSO Council, in consultation with members of the drafting group for this PDP, has found it appropriate to delete these words from the proposed text for Denial Reason #9; Resolved: 1. That Denial reason #9 in which the current text reads: A domain name is within 60 days (or a lesser period to be determined) after being transferred (apart from being transferred back to the original Registrar in cases where both Registrars so agree and/or where a decision in the dispute resolution process so directs). Be amended to read: A domain name is within 60 days (or a lesser period to be determined) after being transferred (apart from being transferred back to the original Registrar in cases where both Registrars so agree and/or where a decision in the dispute resolution process so directs). "Transferred" shall only mean that an inter-registrar transfer has occurred in accordance with the procedures of this policy. Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org