Dear Councillors, In preparation for the GNSO Council meeting later on today, please find the latest updated agenda attached and in text below. The motions before Council may be found here: https://community.icann.org/display/gnsocouncilmeetings/Motions+9+June+2011 Agenda for GNSO Council Meeting 9 June 2011. https://community.icann.org/display/gnsocouncilmeetings/Agenda+9+June+2011 This agenda was established according to the GNSO Council Operating Procedures approved 7 April 2011 for the GNSO Council. http://gnso.icann.org/council/gnso-op-procedures-08apr11-en.pdf For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Time 20:00 UTC Coordinated Universal Time:20:00 UTC - see below for local times (13:00 Los Angeles, 16:00 Washington DC, 21:00 London, 22:00 Brussels, Friday 10 June 05:00 Tokyo; 06:00 Melbourne Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audiocast http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (10 minutes) 1.1 Roll Call 1.2 Updated statement of interest 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: •19 May 2011 Council minutes<http://gnso.icann.org/mailing-lists/archives/council/msg11461.html> -- approved on 6 June 2011. http://gnso.icann.org/meetings/minutes-council-19may11-en.htm Item 2: Pending Projects – Cartagena Board Resolution on Consumer Choice, Competition and Innovation (10 minutes) Standard agenda item to update the Council on the GNSO's Pending Projects. Refer to Pending Projects list http://gnso.icann.org/meetings/pending-projects-list.pdf Refer to Board resolution: http://www.icann.org/en/minutes/resolutions-10dec10-en.htm#6 Rosemary Sinclair has volunteered to lead. 2.1 Update from Rosemary Sinclair. 2. 2 Discussion 2. 3 Next steps? 2.4 Changes to Pending Projects List since last Council meeting (Stéphane Van Gelder) * GNSO activities: 8 (9 – PPSC WG WT removed). * Other activities: 9 (10 – Work Prioritization removed). * Joint SO/AC WGs: 7 (8 – Rec6 removed). * Outstanding recommendations: 1 (1). * Drafting Team on Cross-Community Working Groups (added). * Outreach Task Force (added). * Drafting Team to develop survey on Whois Service Requirements (added) Item 3: Whois Registrant Identification Study (15 minutes) In 2009, the Council asked for research on the possibility of carrying out a set of selected studies on Whois. One of the studies suggested by ICANN Staff is the"registrant identification"<http://gnso.icann.org/issues/whois/tor-whois-registrant-identification-studi...> study. Refer to motion 1. https://community.icann.org/display/gnsocouncilmeetings/Motions+9+June+2011. 3.1 Reading of the motion (Jonathan Robinson) 3.2 Discussion 3.3 Vote Item 4: GNSO improvements, Policy Development Process Work Team (15 minutes) The PDP-WT was tasked to improve the GNSO's process for policy development. The WT is now presenting its final report for Council consideration. Final Report of the Policy Development Process Work Team http://gnso.icann.org/issues/pdp-wt-final-report-final-31may11-en.pdf Refer to motion 3. https://community.icann.org/display/gnsocouncilmeetings/Motions+9+June+2011 4.1 Reading of the motion (Jeff Neuman) 4.2 Discussion 4.3 Vote Item 5: Joint SO/AC WG on New gTLD Applicant Support (JAS) (20 minutes) Second "milestone motion" was sent to the Council by the JAS group on May 8. Refer to motion made following receipt of that report https://community.icann.org/display/gnsocouncilmeetings/Motions+19+May+2011 The motion was deferred at the request of the Registry Stakeholder Group at the May 19, 2011 GNSO Council meeting. Refer to motion 2. https://community.icann.org/display/gnsocouncilmeetings/Motions+9+June+2011 5.1 Reading of the motion (Rafik Dammak) 5.2 Discussion 5.3 Vote Item 6: Community Working Groups (15 minutes) Refer to May 19 meeting action items: In response to the action item on Community Working Groups on the GNSO Council agenda http://gnso.icann.org/meetings/agenda-council-19may11-en.htm, a group of people volunteered to work on this topic. Jonathan Robinson agreed to take the lead in stimulating discussions in view of presenting a report from the drafting team at the Singapore meetings. 6.1 Update from Drafting Team (Jonathan Robinson). 6.2 Discussion 6.3 Next steps Item 7: Inter-Registrar Transfer Policy Part B Working Group (10 minutes) The WG published its final report for public comment in February 2011 and the public comment period closed on March 31. After having considered the comments received and modified its report accordingly, the WG is now presenting its final report for Council consideration Final Report on the Inter-Registrar Transfer Policy - Part B Policy Development Process http://gnso.icann.org/issues/transfers/irtp-b-final-report-30may11-en.pdf A motion (4) has been presented, for discussion only at this stage https://community.icann.org/display/gnsocouncilmeetings/Motions+9+June+2011 7.1 Update from Staff (Marika Konings) 7.2 Discussion 7.3 Next Steps Item 8: Singapore meeting preparation (10 minutes) This discussion item aims to help Mary Wong and Glen de St Gery finalise the GNSO's agenda for the Singapore meeting, and allow any Councillors to raise issues or ask questions on this proposed agenda <insert link to proposed agenda>. 8.1 Update from Glen de Saint Géry. 8.2 Discussion • suggested topics for GNSO meeting with the Board • Suggested topics for GNSO meeting with the ccNSO • Suggested topics for GNSO meeting with the GAC 8.3 Next steps Item 9. Any Other Business (5 minutes) 9.1 Key votes or discussion topics where briefing papers would be desired. Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: 1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; 2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; 3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House (“GNSO Supermajority”); 4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; 5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and 6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that “a two-thirds vote of the council” demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4<http://gnso.icann.org/council/gnso-op-procedures-07apr11-en.pdf>) 4.4.1 Applicability Absentee voting is permitted for the following limited number of Council motions or measures. a. Initiate a Policy Development Process (PDP); b. Approve a PDP recommendation; c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws; d. Fill a Council position open for election. 4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting‟s adjournment. In exceptional circumstances,announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present. 4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available. 4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.) ---------------------------------------------------------------------------- Local time between March & October, Summer in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 20:00 ---------------------------------------------------------------------------- California, USA (PDT) UTC-8+1DST 13:00 Cedar Rapids, USA (CDT) UTC-6+1DST 15:00 New York/Washington DC, USA (EDT) UTC-5+1DST 16:00 Buenos Aires, Argentina UTC-3+0DST 17:00 Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 17:00 London, United Kingdom (BST) UTC+1DST 21:00 Tunis, Tunisia (CET)UTC+1+0DST 21:00 Darmstadt, Germany (CET) UTC+1+1DST 22:00 Paris, France (CET) UTC+1+1DST 22:00 Moscow, Russian Federation UTC+3+1DST 00:00 next day Karachi, Pakistan UTC+5+0DST 01:00 next day Beijing, China UTC+8+0DST 04:00 next day Tokyo, Japan UTC+9+0DST 05:00 next day Melbourne,/Sydney Australia (EST) UTC+10+0DST 06:00 next day ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of October 2011, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com<http://www.timeanddate.com/> Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org<mailto:gnso.secretariat@gnso.icann.org> http://gnso.icann.org