Dear Councilors, On behalf of Council leadership and in support of agenda item 4, please find attached the proposed redlines to the Council’s ODP input/response review process (clean version also attached). The couple of updates seek to take into account comments received during the Council’s December meeting. Unless there are objections or updates, this lightweight process will be used to support the Council’s engagement with ODPs from the January Council meeting onwards. This of course would not preclude future updates to the process as necessary. Best, Steve From: council <council-bounces@gnso.icann.org> on behalf of Berry Cobb via council <council@gnso.icann.org> Reply-To: Berry Cobb <Berry.Cobb@icann.org> Date: Monday, January 10, 2022 at 6:02 PM To: "philippe.fouquart--- via council" <council@gnso.icann.org> Subject: [council] Proposed Agenda | GNSO Council Meeting | 20 January 2022 at 21:00 UTC Dear all, Please find below the final proposed agenda for the GNSO Council Meeting on 20 January 2022 at 21:00 UTC for 2 hours. Draft GNSO Council Agenda 20 January 2022 Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/xYH3Cg. This agenda was established according to the GNSO Operating Procedures [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/file/f...> v3.5, updated on 24 October 2019 For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. GNSO Council meeting held 21:00 UTC: https://tinyurl.com/4rcwyvmh [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/4rcwyvmh__;!!PtGJab4!pqZMgjal...> 13:00 Los Angeles; 16:00 Washington DC; 21:00 London; 22:00 Paris; (Friday) 00:00 Moscow; (Friday) 08:00 Melbourne GNSO Council Meeting Remote Participation: https://icann.zoom.us/j/92399217049?pwd=WU1GZmlaOTh6NzJ1NndkRVF0MnJEUT09 [icann.zoom.us]<https://urldefense.com/v3/__https:/icann.zoom.us/j/92399217049?pwd=WU1GZmlaO...> Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call. ___________________________________ Item 1: Administrative Matters (10 mins) 1.1 - Roll Call 1.2 - Updates to Statements of Interest 1.3 - Review / Amend Agenda 1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: Minutes of the GNSO Council meetings part I [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/policy...> and part II [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/policy...> on 27 October 2021 were posted on 12 November 2021. Minutes [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/policy...> of the GNSO Council meeting on 18 November 2021 were posted on 03 December 2021. Item 2: Opening Remarks / Review of Projects & Action List (15 minutes) 2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/en/council/project__;!!PtGJab4!pqZMgjalKYmNnXBIQ-09PUdfCkaChXb-cQe7Ciar9mjB1IG2BYWcBiXvx5Gn7Ddegpk8jvY$>and Action Item List. <https://community.icann.org/x/RgZlAg> Item 3: Consent Agenda (0 minutes) * None Item 4: COUNCIL DISCUSSION - Recurring Updates on the SubPro ODP (20 Minutes) On 12 September 2021 the ICANN Board directed<https://www.icann.org/resources/board-material/resolutions-2021-09-12-en#1.a> the ICANN President and CEO to organize the resources required to begin work on the Operational Design Phase (ODP) for the GNSO’s New gTLD Subsequent Procedures Final Report [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/file/f...> and the Affirmations, Recommendations, and Implementation Guidance contained in that report. On 27 November 2021, the Council appointed Jeff Neuman to serve as its liaison to the SubPro ODP. On 20 December 2021, ICANN org announced<https://www.icann.org/en/announcements/details/icann-launches-new-gtld-subse...> that the SubPro ODP had formally launched. While, ICANN org had already exchanged emails and held meetings with the liaison, this was nevertheless an important milestone. During the early stages, ICANN org provided a set of preliminary questions<https://mm.icann.org/pipermail/subpro-odp/2021-November/000007.html> for consideration by the liaison and Council. On 18 November, the GNSO Chair forwarded<https://mm.icann.org/pipermail/council/2021-November/025220.html> the liaison’s proposed responses to those questions to the Council. During the December Council meeting, additional time was provided for SG/C consideration; a deadline of 13 January 2022 was set for any input to the draft responses. Also during the December meeting, the Council discussed the consideration process more generally for ODP interactions. After that discussion, minor revisions were made to the process to take into account input from Councilors. The updated process was shared to the Council list on [date]. Here, while there may not be significant updates to report at this stage, the Council is committed to staying current and engaged in the progress of the SubPro ODP and will accordingly receive an update on the SubPro ODP 4.1 – Introduction of topic (Council leadership) 4.2 – Update (GNSO Council liaison to the SubPro ODP, Jeff Neuman) 4.3 – Council discussion 4.4 – Next steps Item 5: COUNCIL DISCUSSION - System for Standardized Access/Disclosure (SSAD) Operational Design Phase and Next Steps and Preparation for the Consultation With the ICANN Board (50 minutes) On 3 December 2021, Philippe Fouquart shared<https://mm.icann.org/pipermail/council/2021-December/025259.html> on the GNSO Council mailing list that the SSAD ODP Team is in the process of finalizing its analysis, including work related to the SSAD Cost Model. As such, and in connection with the Council’s request for a consultation (as captured in the Recommendations Report [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/file/f...> and elsewhere) with the ICANN Board related to concerns around financial sustainability, the next phase of that consultation will be scheduled in January 2022. Ahead of the January consultation, an update session for the Council and GNSO appointed EPDP Team members was scheduled for 20 December 2021, focusing on the SSAD Cost Model information. During that meeting, the Council, GNSO appointed EPDP Team members, and GDPR Board Caucus members discussed the findings from the Operational Design Assessment (presentation<https://www.icann.org/en/system/files/files/ssad-odp-discussion-gnso-council...>) and the implications on the viability of the SSAD. On 4 January 2022, Philippe Fouquart shared<https://mm.icann.org/pipermail/council/2022-January/025322.html> a summary paper capturing the different ideas and suggestions that were made during that meeting. The Council scheduled a follow-on call on Wednesday 12 January 2022 to determine if there is convergence within the Council on possible next steps. While the Council received an early update, a general webinar [features.icann.org]<https://urldefense.com/v3/__https:/features.icann.org/event/icann-organizati...> on the SSAD ODP is scheduled for 18 January 2022. In addition and as noted above, the Council is to meet with the ICANN Board in January [add date when available] as the next step in its consultation related to concerns around financial sustainability of the SSAD. Here, the Council will have an opportunity to reflect on the previous meetings on the SSAD ODP and any potential next steps, taking into account recent meetings, webinars, and discussions. The Council will also prepare for the upcoming consultation with the Board. 5.1 – Introduction of topic (Council leadership) 5.2 – Council discussion 5.3 – Next steps Item 6: COUNCIL DISCUSSION - Next Steps for Strategic Planning Session Action Items (15 Minutes) The GNSO Council completed its fifth GNSO Council Strategic Planning Session (SPS), which took place in a virtual format in October and November 2021. The report [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/policy...> from the SPS is available on the GNSO Master Calendar. In the Wrap up & Conclusion section of the report, there are a collection of focus areas and action items. While some of those action items represent ongoing adjustments in the way the Council fill function, others require specific activity. Here, the Council will review some of the 12 action items collected during the SPS. 6.1 – Introduction of topic (Council leadership) 6.2 – Council discussion 6.3 – Next steps Item 7: ANY OTHER BUSINESS (10 minutes) 7.1 - Update on ICANN73 planning. 7.2 - Update from the Standing Committee on ICANN’s Budget & Operations (public comment<https://www.icann.org/en/public-comment/proceeding/draft-fy23-27-operating-a...> due on 07 February 2022). 7.3 - Acknowledgment of GNSO Council Additional Budget Requests, if applicable (submissions due 24 January 2022). 7.4 Acknowledgement of GNSO contact to the Universal Acceptance Steering Group (UASG). _______________________________ Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i)) See https://www.icann.org/resources/pages/governance/bylaws-en/#article11. Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4) See https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedu... [gnso.icann.org]<https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/file/f...> References for Coordinated Universal Time of 21:00 UTC Local time between November and March Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- California, USA (PST) UTC-8 13:00 San José, Costa Rica (CST) UTC-6 15:00 New York/Washington DC, USA (EST) UTC-5 16:00 Buenos Aires, Argentina (ART) UTC-3 18:00 Rio de Janeiro, Brazil (BRT) UTC-3 18:00 London, United Kingdom (GMT) UTC+0 21:00 Kinshasa, Democratic Republic of Congo (WAT) UTC+1 22:00 Paris, France (CET) UTC+1 22:00 Moscow, Russia (MSK) UTC+3 00:00 (Friday) Singapore (SGT) UTC+8 05:00 (Friday) Melbourne, Australia (AEDT) UTC+11 08:00 (Friday) ---------------------------------------------------------------------------- DST starts/ends on Sunday 27 March 2022, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 13 March 2022 for the US. ---------------------------------------------------------------------- For other places see http://www.timeanddate.com [timeanddate.com]<https://urldefense.com/v3/__http:/www.timeanddate.com/__;!!PtGJab4!pqZMgjalK...> and https://tinyurl.com/4rcwyvmh [tinyurl.com]<https://urldefense.com/v3/__https:/tinyurl.com/4rcwyvmh__;!!PtGJab4!pqZMgjal...> Berry Cobb Policy Development - Portfolio Manager Internet Corporation for Assigned Names and Numbers (ICANN) berry.cobb@icann.org