Agenda for GNSO Council Meeting 18 November 2010. http://gnso.icann.org/meetings/agenda-council-18nov10-en.htm https://st.icann.org/gnso-council/index.cgi?proposed_agenda_18_november_2010 https://st.icann.org/gnso-council/index.cgi?18_november_motions This agenda was established according to the GNSO Council Operating Procedures approved 5 August 2010 for the GNSO Council. http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf For convenience: * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda. * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. Meeting Time 11:00 UTC Coordinated Universal Time:11:00 UTC - see below for local times (03:00 Los Angeles, 06:00 Washington DC, 11:00 London, 12:00 Brussels, 22:00 Melbourne ) Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed. GNSO Council meeting audiocast http://stream.icann.org:8000/gnso.m3u Item 1: Administrative matters (15 minutes) 1.1 Roll call of Council members and polling for Disclosures of Interest * Per the GNSO Operating Procedures, Section 5.4, we are required to poll Councilors regarding "any direct or indirect interests that may affect a Relevant Party's judgment on an issue that is under review, consideration, or discussion" in this meeting. Here is the definition provided in the procedures: "Disclosure of Interest: Relevant to a specific issue at a specific time. A written statement made by a Relevant Party of direct and indirect interests that may be commercial (e.g. monetary payment) or non-commercial (e.g. non-tangible benefit such as publicity, political or academic visibility) and may affect, or be perceived to affect, the Relevant Party's judgment on a specific issue." The main issues for this meeting are * GNSO Project Decision Making * Status of Council Chair Nominations and NCA Assignments * Disclosure of Interest Procedures motion 1.2 Update any statements of interest 1.3 Review/amend agenda 1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures: * 28 October 2010 meeting minutes - Scheduled for approval on November 2010. Item 2: GNSO Project Decision Making (15 minutes) 2.1 Considering the prioritization discussions we had on 28 October and prior to that, is the following a possible way forward: Rather than spending more time prioritizing GNSO projects, develop criteria for making decisions on a case by case basis? * Discussion * Other alternatives? * Volunteers? 2.2 Next steps? Item 3: Election of Council Chair & Vice Chairs (10 minutes) Refer to procedures approved on 28 October: http://gnso.icann.org/elections/election-procedures-2010.htm * Chair Nominees? * Non-contracted Party House (TBD) * Contracted Party House (TBD) 3.2 NCA Assignments? * Non-contracted Party House (TBD) * Contracted Party House (TBD) 3.3 Status of OSC/GCOT review of the election process (?) Item 4: Disclosure of Interest Procedures (15 minutes) 4.1 Refer to revised procedures: http://gnso.icann.org/drafts/gnso-operating-procedures-revisions-15oct10-en.... 4.2 Refer to motion: https://st.icann.org/gnso-council/index.cgi?18_november_motions 4.3 Discussion 4.4 Vote (Note that absentee voting is not allowed for this motion.) Item 5: Final Report on Proposals for Improvements to the Registrar Accreditation Agreement (20 minutes) 5.1 Refer to final report: tp://gnso.icann.org/issues/raa/raa-improvements-proposal-final-report-18oct01-en.pdf<http://gnso.icann.org/issues/raa/raa-improvements-proposal-final-report-18oc...> 5.2 Overview of report http://gnso.icann.org/correspondence/final-report-raa-improvements-28oct10-e... 5.3 Discussion 5.4 Next steps? Item 6: Planning for Cartagena Meetings (15 minutes) 6.1 Changes to schedule (Stéphane Van Gelder, Glen de Saint Géry) http://gnso.icann.org/meetings/gnso-draft-agenda-cartagena-26oct10-en.pdf 6.2 Topic(s) for Joint meetings with the GAC & ccNSO * Refer to discussion paper titled " Proposed discussion of Cross-SO/AC policy development work ": http://gnso.icann.org/drafts/draft-cross-so-ac-policy-discussion-28oct10-en.... * Overview of paper (Liz Gasster) * Status of topic for GAC & ccNSO joint meetings (Chuck Gomes) * Discussion? 6.3 Other agendas Item 7: New gTLD Applicant Guidebook (25 minutes) 7.1 Refer to latest version of the guidebook: (Insert link) 7.2 Highlights (Kurt Pritz?) 7.3 Discussion 7.4 Action Items? 7.5 Joint Applicant Support Recommendations (Karla Valente?) Item 8: Other Business (10 Minutes) Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3) 9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions: 1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House; 2. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House; 3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House ("GNSO Supermajority"); 4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation; 5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and 6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision. Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4) Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot: 1. Initiate a policy development process; 2. Forward a policy recommendation to the Board; 3. Recommend amendments to the ICANN Bylaws; 4. Fill a position open for election. The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated. ---------------------------------------------------------------------------- Local time between October and March, Winter in the NORTHERN hemisphere ---------------------------------------------------------------------------- Reference (Coordinated Universal Time) UTC 11:00 ---------------------------------------------------------------------------- California, USA (PDT) UTC-8+0DST 03:00 New York/Washington DC, USA (EDT) UTC-5+0DST 06:00 Buenos Aires, Argentina UTC-3+0DST 08:00 Rio de Janeiro/Sao Paulo Brazil UTC-2+1DST 09:00 London, United Kingdom (BST) UTC+0DST 11:00 Darmstadt, Germany (CET) UTC+1+0DST 12:00 Paris, France (CET) UTC+1+0DST 12:00 Barcelona, Spain (CET) UTC+1+0DST 12:00 Karachi, Pakistan UTC+5+0DST 16:00 Hong Kong, China UTC+8+0DST 19:00 Tokyo, Japan UTC+9+0DST 20:00 Melbourne,/Sydney Australia (EDT) UTC+10+1DST 22:00 ---------------------------------------------------------------------------- The DST starts/ends on last Sunday of March 2011, 2:00 or 3:00 local time (with exceptions) ---------------------------------------------------------------------- For other places see http://www.timeanddate.com Glen de Saint Géry GNSO Secretariat gnso.secretariat@gnso.icann.org http://gnso.icann.org