I also think it would be great to have more concise minutes. As long as we have the MP3 for full details, if the minutes contained a brief summary for each agenda item along with any actions taken and any actions assigned, that would be fine. I don't think it is necessary to repeat motions either; I think it would be fine to provide a link to the original motion, briefly describe any amendment votes taken, show the final motion with the vote. Regarding transcription, my understanding is that it was not a very accurate process and required lots of editing time. But I will let Glen talk about that. Chuck
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Rosette, Kristina Sent: Wednesday, June 11, 2008 4:53 PM To: Council GNSO Cc: Philip Sheppard Subject: RE: [council] Draft minutes of GNSO Council teleconference 29 May 2008
I agree that shorter is better. I would prefer an executive summary format supplemented by audio and transcription.
Why are our phone meetings not transcribed? I've always found that frustrating because it's then necessary to go through the entire audio to find what is often a 3-minute dialogue. If we're heading in that direction anyway, why not make it complete? Transcription has the added benefit of being easily searchable.
K
-----Original Message----- From: owner-council@gnso.icann.org [mailto:owner-council@gnso.icann.org] On Behalf Of Philip Sheppard Sent: Wednesday, June 11, 2008 4:59 AM To: 'Council GNSO' Subject: RE: [council] Draft minutes of GNSO Council teleconference 29 May 2008
I am increasingly concerned that the GNSO minutes are overly long and detract from our work. The current set is 17 pages long. Finding the relevant details - actions we agreed upon - is hard.
Is it really necessary to record every detail of "he said" "she said" and "he said again"? If people want a minute by minute record we have the audio file. A set of minutes should reflect: 1. Who was there 2. What was discussed (including key questions but not every question). 3. What was agreed.
This level of detail seems to have grown. Past DNSO and GNSO minutes were not so lengthy. Has there been direction from the Chair to the GNSO secretary to do them in this way? If so why? If not, lets ask for shorter minutes please.
Philip