[To: council[at]gnso.icann.org] Dear Council Members, Please find the draft minutes of the GNSO Council meeting in San Juan on 27 June 2007. Please let me know if you would like any changes made. Thank you very much. Kind regards, Glen ..................................................................... 27 June 2007 Proposed agenda and documents List of attendees: Philip Sheppard - Commercial & Business Users C. Mike Rodenbaugh - Commercial & Business Users C. Alistair Dixon - Commercial & Business Users C - absent - apologies Greg Ruth - ISCPC Antonio Harris - ISCPC Tony Holmes - ISCPC Thomas Keller- Registrars - absent - apologies Ross Rader - Registrars - absent - apologies Adrian Kinderis - Registrars Chuck Gomes - gTLD registries Edmon Chung - gTLD registries Cary Karp - gTLD registries Kristina Rosette - Intellectual Property Interests C Ute Decker - Intellectual Property Interests C Cyril Chau - Intellectual Property Interests C - remote participation Robin Gross - NCUC Norbert Klein - NCUC. Mawaki Chango - NCUC Sophia Bekele - Nominating Committee appointee Jon Bing - Nominating Committee appointee Avri Doria - Nominating Committee appointee 18 Council Members (22 Votes - quorum) ICANN Staff Dan Halloran - Deputy General Counsel Kurt Pritz - Senior Vice President, Services Denise Michel - Vice President, Policy Development Olof Nordling - Manager, Policy Development Coordination Liz Williams - Senior Policy Counselor Maria Farrell - GNSO Policy Officer Craig Schwartz - Chief gTLD Registry Liaison Patrick Jones - Registry Liaison Manager Karin Lentz - gTLD Registry Liaison Glen de Saint Géry - GNSO Secretariat GNSO Council Liaisons Suzanne Sene - GAC Liaison - absent - apologies Alan Greenberg - ALAC Liaison Rita Rodin - ICANN Board member Bruce Tonkin - ICANN Board member Quorum present at 14:55 UTC (10:55 local time) Transcription Avri Doria chaired this meeting Approval of the agenda Item 1: Update any Statements of Interest Statements of interest were updated by Avri Doria, Nominating Committee appointee, Ute Decker Intellectual Property constituency, Robin Gross and Cary Karp, gTLD Registries constituency. New Council representatives, Cyril Chau, Intellectual Property constituency, and Adrian Kinderis, Registrar constituency provided statements of interest. Item 2: Update on GNSO Council Vice Chair Avri Doria reported that the formal nomination period, for the election of the GNSO Council vice chair for the period running concurrently with GNSO Council chair until 31 January 2008, open for two weeks from Wednesday 13 June 2007 at 12:00 UTC to Wednesday 27 June 2007 at 12:00 UTC was closed. There were 2 nominations: Chuck Gomes, nominated by Tom Keller, seconded by Sophia Bekele, accepted his nomination, Chuck Gomes provided a position statement in response to his nomination Ross Rader, nominated by Mawaki Chango, did not accept his nomination http://gnso.icann.org/mailing-lists/archives/council/msg03600.html http://gnso.icann.org/mailing-lists/archives/council/msg03611.html Thus at the close of nominations there was one candidate, Chuck Gomes. Robin Gross, seconded by Mike Rodenbaugh proposed that: The GNSO Council vote Chuck Gomes as vice chair by acclamation. The motion carried. Chuck Gomes abstained Decision 1: The GNSO Council voted Chuck Gomes as vice chair. Item 3: WHOIS working group status report Philip Sheppard, chair of the WHOIS working group, presented the following WHOIS working group status report targetting for a new report on JuLy 6, possibly 3 more teleconferences and a final report to Council on 27 July. If adopted, staff would then write implementation proposals and refer back to Council. Item 4: Consideration of the Task Force Report: Policies for Contractual Conditions - Existing Registries - PDP-Feb 06 ( See: http://www.gnso.icann.org/issues/gtld-policies/pdp-report-feb06-tfr-20Apr07....) The ICANN bylaws call for a deliberation process on a final task force report that shall culminate in a formal Council meeting either in person or via teleconference, wherein the Council will work towards achieving a Supermajority Vote to present to the Board. The GNSO Council deferred voting on the Task Force Report: Policies for Contractual Conditions - Existing Registries - PDP-Feb 06 until the General Counsel's report was available. Item 5: Next steps: 5.1 - Issues Report on Domain Name Tasting Mike Rodenbaugh, seconded by Adrian Kinderis, with the friendly amendments proposed by Edmon Chung and Chuck Gomes in paragraph 2, (in italics) proposed: The GNSO Council resolves: 1) To acknowledge the Issues Report on Domain Tasting; 2) To create a small, ad hoc group of GNSO representatives to direct and consider further research on domain tasting, including but not limited to examination of questions posed on page 30 of the issues report, and to draft terms of reference for a possible GNSO policy development process in a timely way; 3) To direct the ICANN staff to work with the ad hoc group to gather further information and data about the domain tasting issue and make further recommendations on effectively scoping a PDP; 4) To consider the further research and terms of reference, receive a status report on non-PDP mechanisms regarding domain tasting, and to consider whether to launch a policy development process on domain tasting at the September 2007 GNSO Council meeting. Robin Gross expressed concern that the NCUC would not be able to find the adequate representation to participate effectively in the process and suggested waiting until some of the current issues were brought to closure. Alan Greenberg, the ALAC liaison, a non-voting member on the Council, supported the motion. There was a roll call vote: The motion carried 20 Votes in favour (Jon Bing, Sophia Bekele, Avri Doria, Kristina Rosette, Ute Decker, Cyril Chua, Tony Holmes, Tony Harris, Greg Ruth, Philip Sheppard, Mike Rodenbaugh,Mawaki Chango, (one vote each) Edmon Chung, Cary Karp, Chuck Gomes, Adrian Kinderis (2 votes each) 1 vote against the motion (Robin Gross) 1 abstention (Norbert Klein) Ross Rader, Tom keller, 2 votes each, and Alistair Dixon did not vote (5 votes) The following volunteers were noted to participate in the ad hoc group to be formed with a separate mailing list and public archives: Mike Rodenbaugh - CBUC Kristina Rosette - IPC Sophia Bekele - Nominating Committee Alan Greenberg - ALAC Liaison An ISPCP Councillor to be appointed Decision 2: The GNSO Council resolves: 1) To acknowledge the Issues Report on Domain Tasting; 2) To create a small, ad hoc group of GNSO representatives to direct and consider further research on domain tasting, including but not limited to examination of questions posed on page 30 of the issues report, and to draft terms of reference for a possible GNSO policy development process in a timely way; 3) To direct the ICANN staff to work with the ad hoc group to gather further information and data about the domain tasting issue and make further recommendations on effectively scoping a PDP; 4) To consider the further research and terms of reference, receive a status report on non-PDP mechanisms regarding domain tasting, and to consider whether to launch a policy development process on domain tasting at the September 2007 GNSO Council meeting. 5. 2 - Issues Report on dispute handling for International Intergovernmental Organizations (IGO) Avri Doria, seconded by Mike Rodenbaugh and Norbert Klein proposed that: The GNSO Council thanks the Staff for the Issues Report on dispute handling for IGO names and abbreviations. The council accepts the recommendation that a PDP not be initiated at this time, and that the staff continue as proposed in the issues report on page 16. The council requests that the staff report back to the council within 3 months. The council will reconsider creating a PDP at that time. The motion carried by a unanimous vote of acclamation. Decision 3: The GNSO Council thanks the Staff for the Issues Report on dispute handling for IGO names and abbreviations. The council accepts the recommendation that a PDP not be initiated at this time, and that the staff continue as proposed in the issues report on page 16. The council requests that the staff report back to the council within 3 months. The council will reconsider creating a PDP at that time. 5. 3 New gTLDS Views were expressed in favour of specific votes on some of the more controversial issues. Bruce Tonkin speaking as a former GNSO Council chair clarified that Council would not be voting on the report but on the recommendations. there were two options: to vote on the recommendations as a whole, or to vote recommendation by recommendation which would eventually allow Council to vote on the recommendations as a whole. Chuck Gomes commented that the reserved name working group had several recommendations that suggested additional work and might require a Council decision to undertake the work. Areas where further work was suggested were: - with regard to ICANN and IANA names. - a possible conflict with what the country code use for IDN representation of their two-character ASCII strings - single-letter and single-digit names. Liz Williams, commenting on ICANN and IANA names and single-letter and single-digit names, reported that senior staff were proceeding along those lines and would return to Council with propositions. With regard to the the IDN issue Avri Doria responded that any possible conflicts that might ensue with IDN names that ccTLDs might select for their countries could be handled by the dispute process. Avri Doria proposed continuing the new gTLD discussions in detail at a specific meeting the following day, Thursday 28 June 2007. Item 6 Any Other Business Chuck Gomes proposed a motion of thanks to Bruce Tonkin: Motion of Thanks to Bruce Tonkin Whereas Bruce Tonkin served as DNSO Names Council chair beginning on August 29, 2002 and continued as GNSO Council chair until 7 June 2007, Whereas on 8 June 2007, Bruce Tonkin’s second term as chair of the GNSO Council came to a close as he took his seat on the ICANN Board to which the Council elected him, Whereas Bruce maintained neutrality as chair while still representing the Registrars Constituency, Whereas Bruce demonstrated a calm demeanor in successfully keeping the Council on track during long deliberations on extremely divisive issues, Whereas Bruce combined his leadership abilities, technical expertise, industry experience and relationship skills with extremely long hours of hard work to leave an imprint on the GNSO that will be missed greatly, Whereas Bruce provided exemplary service in his role as chair of the Introduction of New gTLDs PDP Committee that has been working for the past one and one half years demonstrating a way in which the GNSO can effectively tackle a very large challenge involving many complex competing interests and many policy issues , Whereas Bruce’s accomplishments are exemplified by the respect he generated not only in the GNSO but in the ICANN community as a whole, Therefore, the GNSO Council expresses sincere thanks and appreciation to Bruce for his outstanding service to the GNSO and for his willingness to continue to serve the community as an ICANN Director. The motion carried by a vote of unanimous acclamation. Decision 4: Motion of Thanks to Bruce Tonkin Whereas Bruce Tonkin served as DNSO Names Council chair beginning on August 29, 2002 and continued as GNSO Council chair until 7 June 2007, Whereas on 8 June 2007, Bruce Tonkin’s second term as chair of the GNSO Council came to a close as he took his seat on the ICANN Board to which the Council elected him, Whereas Bruce maintained neutrality as chair while still representing the Registrars Constituency, Whereas Bruce demonstrated a calm demeanor in successfully keeping the Council on track during long deliberations on extremely divisive issues, Whereas Bruce combined his leadership abilities, technical expertise, industry experience and relationship skills with extremely long hours of hard work to leave an imprint on the GNSO that will be missed greatly, Whereas Bruce provided exemplary service in his role as chair of the Introduction of New gTLDs PDP Committee that has been working for the past one and one half years demonstrating a way in which the GNSO can effectively tackle a very large challenge involving many complex competing interests and many policy issues, Whereas Bruce’s accomplishments are exemplified by the respect he generated not only in the GNSO but in the ICANN community as a whole, Therefore, the GNSO Council expresses sincere thanks and appreciation to Bruce for his outstanding service to the GNSO and for his willingness to continue to serve the community as an ICANN Director. Bruce Tonkin responded at the open microphone thanking the Council and all the staff for their support and assistance. Avri Doria formally closed the meeting and thanked everyone for their participation. The meeting ended: 12:35 local time Next GNSO Council teleconference will be on 12 July 2007 at 12:00 UTC. see: Calendar Summary of Work Items arising from the minutes: Item 5.1 2) To create a small, ad hoc group of GNSO representatives to direct and consider further research on domain tasting, including but not limited to examination of questions posed on page 30 of the issues report, and to draft terms of reference for a possible GNSO policy development process in a timely way; 3) To direct the ICANN staff to work with the ad hoc group to gather further information and data about the domain tasting issue and make further recommendations on effectively scoping a PDP; 4) To consider the further research and terms of reference, receive a status report on non-PDP mechanisms regarding domain tasting, and to consider whether to launch a policy development process on domain tasting at the September 2007 GNSO Council meeting. Item 5. 2 Issues Report on dispute handling for IGO names and abbreviations. The council requests that the staff report back to the council within 3 months. The council will reconsider creating a PDP at that time. 5. 3 New gTLDS Follow on with detailed discussion. End date for final report to be ready for Board for deliberation in Los Angeles, is 10 August 2007 -- Glen de Saint Géry GNSO Secretariat - ICANN gnso.secretariat[at]gnso.icann.org http://gnso.icann.org